Executive Committee Meeting Wednesday, January 24, 2018 2799 S. 4 th Street El Centro, CA 92243 11:00 a.m. Supporting documentation is available for public review at the Workforce Development Board Office. 1. Call to Order a. Conflict of Interest Forms 2. Discussion of Agenda a. Approval of Meeting Agenda 3. Approval of Minutes a. December 20, 2017......p 2-3 ACTION AGENDA 4. Discussion/Action to approve revisions to PY2017-2018 Training Funding..p 4-6 5. Discussion/Action to approve up to nine individuals to attend the National Association of Workforce Boards Forum, March 24-27, 2018..p 7-9 6. Discussion/Action to approve up to eight individuals to attend the California Workforce Association WORKCON Conference, May 2-4, 2018 p 10 INFORMATIONAL AGENDA 7. Public Comment: Only public comments related to an item on this agenda can be presented. When addressing the Board, state your name and address for the record prior to providing your comments. The time limit is 3 minutes per individual. 8. Treasurer s Report..p 11 9. Meeting adjournment Next Executive Committee Meeting: Wednesday, February 28, 2018, at 11:00 a.m. 1
Imperial County Workforce Development Board Executive Committee 2799 South 4 th Street El Centro, CA 92243 Minutes of December 20, 2017 Members Present: Robert Rubio, Chair, Elvira Anaya, Timothy Kelley, Josue Mercado, Members Absent: Susan Manger, Fernando Zavala Staff: Priscilla Lopez, Interim Director, Tim Druihet, Jeffrey Burquist, Letty Taylor, Allison Duran, Camillo Garcia, Francisca German Guests: None 1. Call to order: ICWDB Chair, Robert Rubio, called the meeting to order with a quorum present. a. Conflict of Interest Forms: Members turned in their Conflict of Interest Forms to staff. 2. Discussion of Agenda a. Approval of Meeting Agenda: Motion made by Elvira Anaya and seconded by Timothy Kelly to approve the meeting agenda. Motion carried. 3. Approval of Minutes: Motion made by Elvira Anaya and seconded by Timothy Kelley to approve the ICWDB Minutes of October 25, 2017, as presented. Motion carried. ACTION AGENDA 4. Discussion/Action to approve Imperial Valley Regional Occupational Program (IVROP) proposal for WIOA Youth Formula Allocation for PY2017-2018 ICWDO Interim Director, Priscilla Lopez, introduced the item, providing information on the WIOA allocation increase. Ms. Lopez provided information on IVROP s proposal to expend the increase of funds for youth enrollment, additional work experience hours and services to eligible and appropriate Imperial County in-school and out-of school youth. Ms. Lopez added that some of the augmented services will include providing a second work experience, academic enhancement skills, work readiness, vocational training, certification and credentials, follow ups, field trips, leadership activities, incentives, supportive services and Youth Committee membership attendance. A motion was made by Elvira Anaya and seconded by Josue Mercado to approve IVROP proposal for WIOA Youth Formula Allocation for PY 2017-2018. Motion carried. 5. Discussion/Action to approve the request for a No-Cost Extension for the San Diego State University Research Foundation Employee Development Program ICWDO Interim Director, Priscilla Lopez, introduced the item sharing information that the Employee Development and Advancement Program addresses the needs of clients preparing to enter the workforce by providing Job Readiness Workshops, Internship and Job Shadowing training. The No- Cost extension is due to the Imperial County Workforce Development office executing the Memorandum of Understanding with the cities of Brawley, El Centro, and Imperial. The program commenced on December 5, 2016 and the request is to extend the services for a year from December 31, 2017, to December 31, 2018. A motion was made by Timothy Kelley and seconded by Elvira Anaya to approve the request for a No-Cost Extension for the San Diego State University Research Foundation Employee Development Program. Motion carried. 2
6. Discussion/Action to approve six individuals to attend the California Workforce Association Youth 2018 Conference January 9-11, 2018 ICWDO Interim Director, Priscilla Lopez, introduced the item reporting the annual California Workforce Association Youth Conference will be held in Sacramento, CA January 9-11, 2018. The conference will address issues facing youth and young adults in preparing for work in today s economy. ICWDB members and staff attending the conference will provide a report to the ICWDB on the workshops they chose to attend. A motion was made by Elvira Anaya and seconded by Josue Mercado to approve six individuals to attend the California Workforce Association Youth 2018 Conference- January 9-11, 2018. Motion carried. INFORMATIONAL AGENDA 7. Public Comment Timothy Kelley commended ICWDO Interim Director, Priscilla Lopez, and ICWDO Business Supervisor, Carlos Lopez, on their attendance and workforce presentation at the Project Eagle meeting. Site Selectors provided positive comments on ICWDO staff showing the importance of workforce in the area. Timothy Kelley also announced that the Renewable Energy Summit will be held March 21-23, 2018, at the Barbara Worth Country Club. Elvira Anaya announced that effective Monday, December, 18, 2017, she has been promoted Region II Regional Director for El Centro, Coachella, Colton, and San Diego areas. 8. Treasurer s Report ICWDB Treasurer, Josue Mercado, provided an overview of the November 30, 2017, Financial Statement. Mr. Mercado stated that currently the percentage of expenditure is 17% with approved RN Mentorship Training Program, Soft Skill Workshops and the increased IVROP Youth Formula allocation pending disbursement. 9. Meeting adjournment Next Meeting: Wednesday, January 24, 2018, at 11:00 a.m. 3
Imperial County Workforce Development Board Executive Committee Action Agenda Item 4 MEETING DATE: January 24, 2018 ITEM: 4 SUBJECT: FROM: Discussion/Action to approve revisions to PY2017-2018 Training Funding Priscilla A. Lopez, ICWDO Interim Director RECOMMENDATION: ICWDO Interim Director recommends to approve revisions to PY2017-2018 training funding in the following: WIOA Adult and Dislocated Worker Training Funds INDIVIDUAL TRAINING ACCOUNTS Program Slots Cost Amount IVROP Security Guard 15 3,900 58,500 CET Welding 6 6,314 37,884 IVROP C.N.A. 18 5,000 90,000 IVROP Truck Driving (with Hazmat) 21 6,150 129,150 TOTAL $315,534 RN Mentorship REGISTERED NURSE MENTORSHIP PROGRAM 15-25 5,000 125,000 TOTAL $125,000 ON-THE-JOB TRAINING (OJTs) Slots Cost Amount Regular OJTs 75 5,000 375,000 TOTAL $375,000 4
EMPLOYEE DEVELOPMENT AND ADVANCEMENT PROGRAM Slots Cost Amount Participant Budget (200 hours per participant) City of Calexico 18 2,000 36,000 City of Brawley 10 2,000 20,000 City of El Centro 10 2,000 20,000 Total Participant Budget Operational Budget (SDSU-IV Campus) Total Operational Budget (Includes $31,275 previously approved) 76,000 35,000 35,000 35,000 TOTAL CONTRACT $111,000 OJTs, ITAs IMPERIAL COUNTY CHILD SUPPORT SERVICES 15 5,000 75,000 TOTAL $75,000 OJTs, ITAs IMPERIAL COUNTY PROBATION DEPARTMENT 5 5,000 25,000 TOTAL $25,000 OJTs, ITAs IMPERIAL COUNTY SHERIFF'S DEPARTMENT 5 5,000 25,000 TOTAL $25,000 SOFT SKILLS TRAINING 50,000 TOTAL $50,000 CUSTOMIZED TRAINING 50,000 TOTAL $50,000 APPRENTICESHIP TRAINING Imperial Valley Electrical Training Center 16 5,000 80,000 TOTAL $80,000 Grand Total Training Expenditures PY17-18 $1,231,534 Research has been performed to meet WIOA regulations and to meet credential attainment NON-WIOA PROJECTS ICWDO/SDWP 30 5,000 $150,000 Project FUTURE II 50 7,500 $375,000 TOTAL $525,000 5
BACKGROUND: On August 16, 2017, ICWDB approved WIOA PY2017-2018 Training Programs at an amount not to exceed $1,105,309. Since this date, program changes have occurred and new training opportunities have ensued. The above table reflects three changes. The City of Imperial will not be accepting interns a part of the San Diego State University Employee Development and Advancement Program and the 10 slots allocated are recommended to be re-allocated to the City of Calexico. Additionally, on December 22, 2017, an ICWDB RFP Evaluation Committee recommended awarding Imperial Valley Regional Occupational Program the Registered Nurse Mentorship Program in the amount not to exceed $125,000 and was approved by the Imperial County Board of Supervisors on January 9, 2018. The amount allocated towards the RN Mentorship Program in August 2017 totaled $80,000. Lastly, Imperial Valley Electrical Training Center is anticipating to begin a cohort of apprenticeship training with 16 participants on February 13, 2018. Minor revisions were also made to the number of ITAs allocated due to local demand, which resulted in an increase of $1,225. FISCAL IMPACT: The additional training funding of $126,225 will be used from Line Item 21 (30% Pending Required Training Expenditure for PY2017-2018). 6
Imperial County Workforce Development Board Executive Committee Action Agenda Item 5 MEETING DATE: January 24, 2018 ITEM: 5 SUBJECT: FROM: Discussion/Action to up to 9 individuals to attend the National Association of Workforce Boards Forum, March 24-27, 2018 Priscilla A. Lopez, ICWDO Interim Director RECOMMENDATION: ICWDO Interim Director recommends to approve up to nine individuals to attend the annual National Association of Workforce Boards (NAWB) Forum in Washington D.C. from March 24-27, 2018. BACKGROUND: NAWB represents approximately 550 Workforce Development Boards and their business members that coordinate and leverage workforce strategies with education and economic development stakeholders within their local communities, to ensure that state and local workforce development and job training programs meet the needs of employers. These investments in workforce development create a comprehensive system to provide America with a highly skilled workforce. Attendance allows staff and board members to interface with others from throughout the state. Information regarding the conference can be found on the following pages. FISCAL IMPACT: Approximately $23,500 7
The Forum 2018 Presented by the National Association of Workforce Boards Fueling Talent. Forging Change. March 24-27, 2018 Washington, DC About The Forum The Forum convenes leaders, advocates, and changemakers in business, government, labor, and education to 1) network and share insights; 2) address key issues affecting U.S. workforce development; 3) consider the goals and policy framework affecting the future of human capital and economic growth. Hosted by the National Association of Workforce Boards in our nation s capital, the Forum is a national conversation around our shared responsibility to meet the needs of businesses, career seekers, and local economies and drive America s ability to compete in the global market. The Forum 2018 The Forum is a place where many organizations and their diverse constituencies come together to create a supported and united response to the collective mission of workforce development. How do we, as change makers in our organizations, communities, and regional economies, fuel the talent at the heart of our nation s workforce and forge changes that drive economic sustainability? Fueling Talent. There is no shortage of briefings, data, and reports about the economic and jobs challenges workforce development is currently facing. We see technology making some jobs obsolete while others are radically different than they used to be, and still others didn t exist at all a few years ago. Many new job openings are low wage, and others come without access to insurance or other benefits. No more can individuals with just a high school degree or less access good paying, middle-class jobs. At a minimum, family-supporting wages require some type of post-secondary credential. The Forum 2018 addresses how to fuel talent in our communities by building stronger, more effective partnerships, integrating labor market data, lifting those who need basic skills through education programs, and embracing workbased learning, skills credentialing, and apprenticeships as pathways to a sustainable career. Forging Change. Workforce development cannot exist in a vacuum. Businesses have been asked to take on a larger role in economic and workforce development. Their voice is needed on regional economic development strategies and on skills demands and hiring projections. Workforce development boards and education and training providers need 8
relationships with business and industry to ensure that training programs match their skill needs and to help define career ladders. Business must be integrated into training programs, providing real-world problems for students to solve and locations for internships and job training. The Forum 2018 focuses on how to forge changes to our approach that will result in greater prosperity. About the Forum Registration Logistics & Hotel Pre-Conference Sessions Workshops Sponsors & Exhibitors Register Now for The Forum 2018 REGISTER ABOUT REGISTRATION SCHEDULE AWARDS SPONSORS & EXHIBITORS THE FORUM 2017 POST-CONFERENCE MATERIALS 2018 All rights reserved. Visit the NAWB Site 9
Imperial County Workforce Development Board Executive Committee Action Agenda Item 6 MEETING DATE: January 24, 2018 ITEM: 6 SUBJECT: FROM: Discussion/Action to up to 8 individuals to attend the California Workforce Association WORKCON Conference, May 2-4, 2018 Priscilla A. Lopez, ICWDO Interim Director RECOMMENDATION: ICWDO Interim Director recommends to approve up to eight individuals to attend the CWA WORKCON Conference in San Diego from May 2-4, 2018. BACKGROUND: The WORKCON 2018 Conference is tailored for workforce development staff and board members through training workshops related to new requirements and strategies of WIOA. FISCAL IMPACT: Approximately $10,000 10
FY 2017-2018 WIOA Allocation $ 6,798,297 FY 2016-2017 WIOA Carryover $ 3,264,981 FY 2017-2018 Non WIOA Funded Projects $ 874,760 Total Budget FY 2017-2018 $ 10,938,038 Imperial County Workforce Development Office Financial Statement As of December 31, 2017 Contract End Dates Budget 2017-2018 YTD Expenditures Unexpended Percentage of Expenditures per Line Item 1 Workforce Development Office Salaries (15 Staff) 30-Jun-18 620,332 298,989 321,343 48% 2 Workforce Development Office Benefits (15 Staff) 30-Jun-18 342,678 153,789 188,889 45% 3 Workforce Development Office Cost 30-Jun-18 283,576 128,454 155,122 45% 4 Workforce Development Board Salaries (3 Staff) 30-Jun-18 234,181 69,568 164,613 30% 5 Workforce Development Board Benefits (3 Staff) 30-Jun-18 122,046 38,037 84,009 31% 6 Workforce Development Board Cost 30-Jun-18 94,526 40,928 53,598 43% 7 One Stop Operational Salaries (17 Staff) 30-Jun-18 957,534 416,645 540,889 44% 8 One Stop Operational Benefits (17 Staff) 30-Jun-18 604,492 256,299 348,193 42% 9 One Stop Operational Cost 30-Jun-18 672,177 352,141 320,036 52% 10 EMSI Analyst Software 30-Jun-18 8,500-8,500 0% 11 CWA Membership Dues 30-Jun-18 9,000 9,000-100% 12 National Association of Workforce Boards (NAWB) 30-Jun-18 1,950 1,950-100% 13 WDB Members, Meals, Travel, Conferences 30-Jun-18 20,000 5,516 14,484 28% 14 WDB/WDO Marketing & Other Services 30-Jun-18 20,000 5,660 14,340 28% Year Round Youth 17-18 15 IVROP Operational Cost 30-Jun-18 359,580 56,063 303,517 16% 16 IVROP Work Experience/Stipends 30-Jun-18 250,425 75,080 175,345 30% 17 IVROP Supportive Services 30-Jun-18 4,995 2,116 2,879 42% Workers Compensation & ADP WIOA Participant Fees - 18 Workers Compensation WIOA Participant Fees 30-Jun-18 20,000 7,947 12,053 40% 19 ADP Participant WIOA Processing Fees 30-Jun-18 25,000 4,897 20,103 20% 20 Adult WIOA Supportive Services 30-Jun-18 15,000 2,853 12,147 19% 21 201/501 30% Pending Required Training Expenditure FY 2017-2018 207,774 207,774 0% 22 Adult Vocational ITA 17-18 30-Jun-18 314,309 9,260 305,049 3% 23 OJT One Stop Centers 17-18 30-Jun-18 375,000 122,041 252,959 33% 24 IC Child Support Services OJT'S/ITA'S 30-Jun-18 75,000-75,000 0% 25 IC Probation Department OJT'S/ITA'S 30-Jun-18 25,000-25,000 0% 26 IC Sheriff's Department OJT'S/ITA'S 30-Jun-18 25,000-25,000 0% SDSU Employment Development & Advancement Program 27 Operational 17-18 31-Dec-18 35,000-35,000 0% SDSU Employment Development & Advancement Program 28 Participants 17-18 31-Dec-18 76,000-76,000 0% 29 ICWDO Registered Nurse Mentorship Program 17-18 30-Jun-18 80,000-80,000 0% 30 TREES of Imperial County Soft Skills Training 17-18 30-Jun-18 50,000-50,000 0% 31 Business Services Customized Training 17-18 30-Jun-18 50,000-50,000 0% Carryover Obligated FY 16-17 32 Adult Vocational ITA 16-17 30-Jun-18 237,095 64,424 172,671 27% 33 OJT-One World Beef 16-17 30-Jun-18 17,172 16,929 243 99% 34 OJT-One Stop Centers 16-17 30-Jun-18 56,520 18,408 38,112 33% SDSU Employment Development & Advancement Program 35 Operational 16-17 31-Dec-17 32,566 7,237 25,329 22% SDSU Employment Development & Advancement Program 36 Participants 16-17 31-Dec-17 61,797 1,660 60,137 3% Carryover Obligated FY 15-16 37 Adult Vocational ITA 15-16 30-Jun-18 33,544 1,636 31,908 5% 38 Reg. Plan Devel. & Training Coord. Non Comp. Award 31-Mar-18 141,080 8,326 132,754 6% 39 15% Governors Discretionary-Reg. Organizers 31-Mar-19 85,714-85,714 0% 40 15% Governors Discretionary-Reg. Trng Coord. 31-Mar-19 200,000-200,000 0% 41 Cal Jobs VOS Enhancement 31-Mar-18 5,000-5,000 0% Non WIOA Funded Projects 42 Department of Social Services - FUTURE II Operational 30-Jun-18 231,446 700 230,746 0% 43 Department of Social Services - FUTURE II Participant 30-Jun-18 375,000 40,964 334,036 11% San Diego Workforce Partnership - National Dislocated 44 Worker Grant Operational 30-Jun-18 60,000 25,000 35,000 42% San Diego Workforce Partnership - National Dislocated 45 Worker Grant OJT'S 30-Jun-18 208,314 25,960 182,354 12% Total Funds Allocated 7,724,323 2,268,477 5,455,846 Funds available to be allocated 3,213,715 3,213,715 Grand Total 10,938,038 2,268,477 8,669,561 Percentage of Expenditures 21% 11