Dear Colleagues, Welcome to the 2018 SDEF Board Briefing Packet, a companion to the updated 2018 San Diego Education Fund Governing Board Handbook. The purpose of this Board Briefing is to provide board members with quick reference information in hard copy form. This Board Briefing includes: 1. SDEF Purpose and History 2. SDEF 2018 Meeting Schedule 3. SDEF Board Member Contact Information 4. SDEF 2018 Organizational Budget 5. Roles and Responsibilities of Board Members 6. 2018 SDEF Board Pledge Form 7. 2018 SDEF Board Handbook Table of Contents Please take a moment to review this document and make your 2018 pledge to SDEF by completing the Board Pledge Form. Please submit this information to me by November 30th. Thank you for agreeing to serve on our board and welcome to what I know will be a very rewarding experience. Together, we help more young people make their educational dreams come true and create a better San Diego for us all. Your talent and dedication to this organization is deeply appreciated. Susan Hoekenga Board President
1. SDEF PURPOSE AND HISTORY The San Diego Education Fund was founded in 1954 as a 501(c) (3) nonprofit organization for the purpose of assisting San Diego City Schools (now SDUSD) and San Diego State College (now SDSU) in recruiting and training new teachers and to assist the school program in other ways. At the time of its organization, there was a severe shortage of teachers. The original plan was to select well qualified college graduates who had outstanding personal qualifications and who gave promise of superior teaching potential. They would be employed as interns receiving college credit towards a teaching credential while working under a Master Teacher and attending classes. Initial emphasis was on securing teachers for the elementary level. The initial SDEF internship program was funded from 1954-1958 with a grant from the Fund for the Advancement of Education. In September 1957, the Executive Committee authorized the SDEF to act as a depository and fiscal agent for funds from foundations and businesses for individual school programs that could not be funded by taxpayer monies. Currently there are about 40 such special programs maintained by the SDEF in separate accounts. These accounts are under the purview of the SDEF Board of Directors and reviewed by the Finance Committee on a quarterly basis. Beginning in 1958 the San Diego Education Fund again expanded its scope and accepted the responsibility of administering special grants. The first was from the Ford Foundation through the Commission on the Experimental Study of the Utilization of the Staff in the Secondary School of the National Association of Secondary School Principals. In 1984, Board members reaffirmed that they would renew their focus on SDEF s primary goal to encourage teachers for San Diego Schools. They also established that interest generated by the school special program accounts would go towards Future Educator Programs. In 1989, Ken Rearwin, President of the Parker Foundation, attended the National Council on Foundations meeting which urged the recruitment of teachers who reflected the diversity of their communities. Impressed with results and the potential for dramatic improvement in student achievement, Mr. Rearwin proposed the adoption of this approach with Dr. Tom Payzant, then the Superintendent of the SDUSD. As a result, the Parker Foundation and SDUSD collaborated on a program to develop a more diverse teaching force. The San Diego Education Fund launched the Future Educator Scholars Program. The Program is designed to provide multi-year scholarships to local college students, which include the final post-graduate year in order to earn a teaching credential. Scholarships are awarded to motivated and talented lowincome students who reflect the diversity of students in the San Diego Unified School District. In 1991, SDEF President David E. Porter and district administrators decided to raise additional funds to finance the mentoring and counseling for students receiving scholarships. The SDEF
realized that many of the Scholars were the first generation to attend college in their families and often needed additional support to be successful in college. In 2008, a new program offering mathematics and science scholarships was established by a bequest from two retired teachers. Interest on the $800,000 endowment is being used to award the mathematics and science scholarships. Given the success of the mentoring program, the SDEF Board decided to also provide the mathematics and science scholarship students with mentoring and counseling support. Today, the STEM (science, technology, engineering and technology) scholarship program also includes engineering and technology. Today the mission of the SDEF remains the same -- to improve access to higher education and critically needed careers for San Diego s ethnically diverse, low-income students who would not otherwise consider college. To achieve its mission, SDEF currently operates three programs: 1) Future Teacher Scholars Program; 2) Future STEM Innovators Scholars Program; and, 3) The Student/School Enrichment Program. SDEF focuses on its outreach, scholarship and mentorship efforts on Future Teachers and Future STEM (science, technology, engineering, and mathematics) Innovators. Since its inception 25 years ago, local foundations, corporations and individuals have generously provided over $2.5 million to the SDEF scholarship program. In return for the efforts of the SDEF to nurture, cultivate and fund high-achieving students from low-income families who wish to become teachers, and are primarily students of diverse backgrounds, the District provides free accounting and some clerical services.
2. SDEF 2018 Meeting Schedule SDEF Board meetings are held at the USD Degheri Alumni Center from 4:00 to 6:00 p.m. Meeting are held the second Mondays in September, November, January, March, and May. Enter USD campus from the East entrance (at the top of the hill). Degheri Center is the building directly west of the Parking Booth. When you enter the building, there is a large courtyard, Room 120 is directly at the back of the courttyard. Metered street parking is available. Refreshments provided. If you are unable to attend, please contact Suan Hoekenga @ shoekenga@cox.net. LOCATION: University of San Diego, Degheri Alumni Center, Room 120 September 11, 1917 Monday 4:00 pm November 13, 1917 Monday 4:00 pm January 8, 2018 Monday 4:00 pm March 12, 2018 Monday 4:00 pm May 14, 2018 Monday 4:00 pm
3. SDEF Board Member Contact Information San Diego Education Fund Board of Directors 2016-2018 EIN: 95-6095413 Susan Hoekenga, MPA, President and Chair of Resource Development Committee 763 Sunset Cliffs Blvd San Diego, CA 92107-4242 Cell: 619-756-3426 shoekenga@cox.net Dr. Cynthia Avery, Vice President Assistant Vice President USD Student Affairs 5998 Acala Park Hahn University Center 233 San Diego, CA 92110 Work: 619-260-4588 Cell: 619-549-4016 cynthiaavery@sandiego.edu Acacia Thede, Secretary Executive Director, Human Resources San Diego Unified School District 4100 Normal Street San Diego, CA 92103 Work: 619-725-7130 athede@sandi.net Steve Nunez, Esquire, Treasurer and Chair of Finance Committee Attorney, Ward and Hagen LLP 33576 Brookshire Street San Diego, CA Work: 858-847-0505 Cell: 619-296-8400 smn6@columbia.edu Sharon D. Whitehurst-Payne, Ph.D., SDEF Immediate Past President Trustee, SDUSD Board of Education Adjunct Faculty, College of Education, California State University San Marcos 1504 Republic Street San Diego, CA 92114 Home: 619-527-7169 Cell: 619-944-1097 swpayne@sbcglobal.net
Barbara J. Brown, Community Volunteer 865 Cornish Dr. San Diego, CA 92107 Phone: 619-226-7323 Fax: 619-226-1413 Barbie.brown@cox.net Monica Grande, SDEF Alumna Special Education Teacher, Cherokee Point Elementary 2916 Highlands Way Spring Valley, CA 91977 Home: 619-303-4021 Cell: 619-851-8236 mgrande@sandi.net Mary Montgomery Johnson, Community Volunteer 7110 Caminito Donoso La Jolla, Ca 92037 Home: 858-454-7699 Cell: 858-401-0518 marymj@san.rr.com Rebecca F. Phillpott, Chair of Board Development; Resource Development Committee Education Policy and Program Development Consultant 11419 Normanton Way San Diego, CA 92131 Cell: (619) 884-2173 becky@phillpott.net Teresa Warren, Chair of Communications Committee Owner, TW2 Marketing 5969 Larchwood Avenue San Diego, CA 92120 Work: 619 (582-5750 Cell: 619-301-1814 twarren@tw2marketing.com 4. SDEF 2018 ORGANIZATIONAL BUDGET (See next page)
FY18 OPERATING BUDGET Revenue Beginning Balance 15,000 Dickinson Match 25,000 STEM Endowment 35,000 Endowment Mgt Fees 20,000 Foundation Support 70,000 Corporate Grants 20,000 Board/Individual Giving 60,000 Sub Total 245,000 District Sub-Account Revenue 340,279 TOTAL 585,279 Budget PROGRAMS 6010 Future Teacher Scholarship 31,000 Awards 6020 STEM Scholarship Awards 41,000 6145 Mentoring Consultant 30,000 6090 Scholar Recognition/Day of 6,500 Teacher Event 6050 Scholar Emergency Fund 5,000 6070 Educator s Rising Clubs 20,000 6080 STEM Clubs 3,000 6101 Program Consultant 8,000 Sub Total 144,500 GENERAL ADMINISTRATION 6125 Postage/Printing/Supplies 3,000 6135 Website Admin 500 6200 Directors Liability Ins. 3,000 6210 Financial Review/Tax Prep/Fees 5,000 6190 Clerical 1,000 Sub Total 12,500 ORG. & FUND DEVELOPMENT 6220 Alum/Donor Clubs 5,000 6101 Development Consultant 32,000 Sub Total 37,000 TOTAL 194,000 STUDENT/SCHOOL ENRICHMENT PROGRAM Sub-Account Program Activity 391,279 Sub Total 391,279 TOTAL ORGANIZATIONAL BUDGET 585,279
5. ROLES AND RESPONSIBILIITES OF BOARD MEMBERS Governance is the process of giving fiduciary, strategic and generative leadership to a nonprofit organization by a legally constituted Board of Directors. The board, then, is a group of people who guide, oversee, and advance the organization s cause for the common good on behalf of the community. A board that operates with this picture in mind ensures that an organization achieves its full potential. LEGAL RESPONSIBILITIES OF U.S.A. BOARDS OF DIRECTORS Duty of Care The duty of care describes the level of competence that is expected of a board member, and is commonly expressed as the duty of care that an ordinarily prudent person would exercise in a like position and under similar circumstances." This means that a board member owes the duty to exercise reasonable care when he or she makes a decision as a steward of the organization. Duty of Loyalty The duty of loyalty is a standard of faithfulness; a board member must give undivided allegiance when making decisions affecting the organization. This means that a board member can never use information obtained as a member for personal gain, but must act in the best interests of the organization. Duty of Obedience The duty of obedience requires board members to be faithful to the organization's mission. They are not permitted to act in a way that is inconsistent with the central goals of the organization. A basis for this rule lies in the public's trust that the organization will manage donated funds to fulfill the organization's mission. GENERAL RESPONSIBILITIES OF BOARDS OF DIRECTORS Determine the purpose or mission 1. This statement is the foundation for all future decisions. 2. The strength of the organization is determined by the merit and focus of its mission and the commitment of its members. 3. One clear, concise, focused, and unambiguous statement can spell success or failure for the organization. Establish plans 1. Determine what to accomplish. Indicate how and when it is to be accomplished. Name those responsible for achieving it. 2. Create an efficient and effective operating structure. Establish standards and criteria for evaluation.
Determine the budget and monitor financial affairs 1. Policy is written in the budget. Those functions with the highest priority should be the most adequately funded. 2. The budget must balance, and a reserve fund should be established and maintained. 3. The budget should be presented in a clear and understandable manner that enables governance. Employ and supervise the executive staff 1. After determining the purpose, the selection of the executive staff is the most important decision made by the board. 2. The executive staff will become the personification of the organization. Choose wisely, and support the choice. Adopt policies and approve programs 1. Assure compatibility of policies and programs with the purpose or mission. 2. Align the policies and programs with the priorities and resources of the organization and with the needs of the community. Be directly involved in fundraising 1. Be directly involved in raising funds to support the organization's needs, programs, and policies. 2. Support programs, projects, and administration with donations of time, money, and ideas. Evaluate and report on activities and uses of funds 1. Each project should be reviewed and evaluated after it has been completed, and the entire operation should be evaluated at the end of each year. 2. An annual report indicating accomplishments and future plans plus the sources and uses of funds should be published and widely distributed. Renew itself 1. The board has a special responsibility to seek and nurture new talent and perspectives. 2. Continuity is to be maintained but not at the expense of vigor and growth. Speak in One Voice
6. 2018 SDEF BOARD PLEDGE FORM SDEF has long been proud of its 100% board member contributions. To kick start this new fiscal year, now is the perfect time to make your pledge! As you know, at the May 2017 board meeting, we reaffirmed our commitment to double the number of Future Teacher and STEM Scholars for the start of the 2019 fiscal year. This past fiscal year, we increased from 25 to 35 Scholars. To meet our goal, we will need to add at least 15 new Scholars next spring. Last year, we voted to create the SDEF Emergency Fund for our Scholars of up to $250.00 per student. To help kick start the Emergency Fund, we will designate funds from board members to support our Scholars. This year s board donation goal achieves three critical board priorities: 1. Establishing the SDEF Emergency Fund 2. Achieving 100% board member participation, 3. Demonstrating board commitment acknowledge the Dickinson Foundation s tremendous support! I will make a tax-deductible gift of: $5,000 $2,500 $1,000 $500 $250 $100 Other$. Please make check payable to San Diego Education Fund. I have enclosed a matching gift form from my workplace or designated Name Please print as you would like it to appear on our donor recognition lists. Gifts to San Diego Education Fund are tax deductible to the extent allowed by law. Return to: Susan Hoekenga, President San Diego Education Fund 4100 Normal Street Room 3251 San Diego, CA 92103 Please return by November 30, 2017
On behalf of our Scholars and families, Thank You! 7. 2018 SDEF BOARD HANDBOOK TABLE OF CONTENTS THE SDEF 2018 Board Handbook is available on the SDEF website under the heading of SDEF Team. The username is sdefteam. The password is educ@tion1. In addition, all Board meeting packets for the current fiscal year will be available. Please visit the website from time to time and let us know what you think! The 2018 SDEF Board Handbook is organized as follows: The San Diego Education Fund Story: Our mission, vision, history, and case for Support Governance: An overview of what nonprofit governance means and what general obligations we have as trustees in the USA, followed by specifics for SDEF. These include our enabling documents, how we do business and duties as SDEF board members Program and Administration: A description about our programs and scholarship process Resource Development: A description of how resources are raised to carry out the work of SDEF and the important role of each board member in achieving our resource goals Finance: The budget, financial statements and investments as well as our policies to ensure good financial management Physical Resources: Our website, records and other physical assets