Board of County Commissioners Workshop Date of Meeting: November 20, 2017 Date Submitted: November 13, 2017 To: From: Subject: Honorable Chairman and Members of the Board David Edwards, County Administrator Sheree T. Keeler, Intergovernmental Affairs & RESTORE Act Director Workshop to Discuss the RESTORE Act Multi-Year Implementation Plan (MYIP) Status and Development Statement of Issue: This workshop is intended to allow presentations and discussions related to the County s draft MYIP status and activities since the September 6, 2017 Workshop. Background: At the September 6, 2017 Workshop to Discuss the RESTORE Act Multi-Year Implementation Plan (MYIP) Process, staff presented on the following Planning Assistance grant tasks. Tasks 1-3 have been completed and we are now addressing Task 4 and Task 5. Task 1 Develop and submit Planning Assistance Grant Task 2 Develop MYIP Framework Task 3 Develop Project Selection Criteria and Supporting Structure Task 4 Develop Project Priorities Task 5 Develop Final MYIP As a result of the September 6, 2017 Workshop, the Board approved: 1. Proposed MYIP Framework, process and schedule (Task 1) 2. Proposed categories, objectives and additional criteria (Task 2) (Attachment #2) 3. Proposed ranking system (Task 2) (Attachment #2) and 4. Uses of Wakulla County RESTORE Act funds (POT 1) (Task 4) -As approved by the Board at the September 6, 2017 meeting. Staff will present on the following at this Workshop: 1. Community Needs Assessment (Attachment #3) 2. Proposed citizen projects (Attachment #4) 3. Input from public meetings and comment period (September 19 October 6, 2017) (Attachment #5) 4. Proposed MYIP Selection Criteria (Attachment #6)
Workshop to Discuss the RESTORE Act Multi-Year Implementation Plan (MYIP) Status and Development November 20, 2017 Page 2 5. Proposed MYIP Projects (Attachment #7) 6. Draft MYIP w/o Projects (Attachment #8) 7. Decision Points 8. Next Steps Presentations Sheree Keeler, Director of Intergovernmental Affairs, presentation on MYIP activities, status and decision points (Attachment #1). Analysis: Staff are requesting Board direction on the following: 1. Community Needs Assessment 2. Proposed Recommended MYIP Projects 3. Draft MYIP without projects Staff will be bringing back an agenda item asking for approval of the recommended decision points at the November 20, 2017 Board meeting. PLEASE NOTE: The Board does not take action during Workshops; however staff requests the Board provide direction and if any consensus is reached on how to proceed prior to this workshop concluding. The direction provided to staff will be included into the record of the minutes and will eliminate staff bringing back an agenda item to ratify. Attachment(s): 1. Presentation 2. Categories, objectives and additional criteria for Project Evaluation and Ranking 3. Community Needs Assessment 4. Proposed citizen projects 5. Input from public meetings and comment period 6. Proposed MYIP Selection Criteria 7. Proposed MYIP Projects 8. Draft MYIP w/o Projects
To provide an update to the Board on the following: 1. Community Needs Assessment 2. Proposed citizen projects 3. Input received from public meetings and comment period September 19 October 6, 2017 4. Proposed MYIP Project 5. Draft MYIP without Projects 6. Decision Points
Phase One: Staff completed an initial analysis of existing local documents and approved state plans. The list of documents and plan is included in the CNA appendices. Phase Two: Staff solicited input during public meetings and during the public comment period for gap analysis. No public input was received. Phase Three: The final CNA is attachment number 3 of the Agenda.
a snapshot of each project submitted
Submitted by: Stan Derzypolski Project Objective: Inspect failing septic systems, both residential and commercial, in the BMAP area for operational failure. Assist with implementation of retrofit to reduce nitrate load into aquifer, extend sewer system and assist with existing residential connection. Estimated total cost: $500,000 Staff met with Mr. Derzypolski regarding his proposed project. He agreed that the project is very similar to another county project, however, believes that his project should add an educational component to it.
Submitted by: Maureen Mitchell, Panacea Waterfront Project Objective: To purchase a head boat to be located at Rock Landing Dock that will create employment; to promote and operate the boat and bring visitors to the area. Estimated Total Cost: $300,000
Submitted by: Bob Phillips Project Objective: Make all of St Marks sewer system gravity drain to central pumping station taking out all grinder pumps thereby stopping raw sewage from being washed into the watershed during storms and high water events. Estimated Total Cost: $3 million
Submitted by: John Taylor * Wakulla Fishermen s Association, Inc. Project Objective: Provides shoreline restoration on hard-bottom Apalachee Bay oyster reefs to enhance commercial and recreational fisheries, including Wakulla s commercial fishing heritage; strengthen tidal, storm surge and coastal erosion protection; improve water quality strengthen economic, social and environmental capital with a team approach including seafood-dependent workers. Estimated Total Cost: $2.6 million Staff met with Mr. Taylor and Ms. Dana Peck regarding the project. Staff will contact FWC to arrange a meeting with all parties involved to discuss the potential of FWC s involvement and services available to facilitate the project.
Submitted by: Zoe Mansfield Project Objective: Provide recreational opportunities in the areas that are not available by allowing the public access to pier fishing and increase birding opportunities for views and photographers. Estimated Total Cost: $290,000
Submitted by: Zoe Mansfield Project Objective: Complete an existing phase of boardwalk and expand the existing trail to develop a trailhead. The project is shovel ready with plans and permits. Estimated Total Cost: $900,000
Submitted by: Zoe Mansfield Project Objective: To enhance recreational opportunities on the St Marks river by allowing for a low-impact access to coastal and river areas. It will be located next to San Marco de Apalachee Fort and will help boost tourism for canoeist, kayakers, stand up paddlers, fishermen, birding and environmental viewing. Estimated Total Cost: $65,000
Project submitted by: Zoe Mansfield Project Objective: Replace grinders with gravity drain to reduce operational cost and malfunction of units. This would benefit ecological resources with restoration and protection of the natural resources,ecosystems, fisheries, marine and wildlife habitats and help with public safety and welfare. Estimated Total Cost: $5.5 million
Public meeting and comment period was from September 19 thru October 6, 2017
Eighteen (18) Citizens provided an array of comments on array of projects and ideas, but did not submit project forms or supporting documentation. Comments were received on the following topics: Dredging and Channel Markers support, received from Robbie Lowther Observation Tower near Panacea support, received from Robbie Lowther and Jack Rudloe Community Center Pool support, Denise Spivey Sewer Connection in older neighborhoods, specifically Ameliawood Subdivision support, received from Denise Spivey Extension of deadline for comments on proposed projects support, received from Wakulla Springs Alliance Installation of barriers to deter vehicle traffic on private land (Pine Island) support, received from Bradley Hartman Water quality study of Oyster Bay and Skipper Bay support, received from Bradley Hartman Sponsorship of a one time oyster relay from closed waters to open waters, support received by Bradley Hartman Minimize/eliminate development along the shores of Skipper Bay support, received by Bradley Hartman
Artificial Reefs support, received by Jack Rudloe, Wakulla Springs Alliance and Panacea Waterfront. Opposes, received by Bob Phillips. Bayside Marina support, received by Matt Michalski. Oppose, received by Robbie Lowther, James Hennessy, Jack Rudloe, Wakulla Springs Alliance and Bob Phillips Coastal Sewer (Shell Point, Spring Creek, Oyster Bay) oppose, received by Jack Rudloe and Wakulla Springs Alliance Coastal Storm water Panacea oppose, received by Jack Rudloe and Wakulla Springs Alliance Mashes Sands Park support beach renourishment and park improvement, received by Jack Rudloe, Wakulla Springs Alliance and Panacea Waterfront. Oppose dredging of sand flats, Jack Rudloe, Wakulla Springs Alliance and Panacea Waterfront.
Otter Creek WWTP support, received from Jack Rudloe and Wakulla Springs Alliance. Oyster Bed Restoration support, received from Jack Rudloe and Wakulla Springs Alliance. Skipper Bay support, received from Bradley Hartman. Oppose, received from Jack Rudloe, Wakulla Springs Alliance and Bob Phillips. Spring Creek support, received from Bradley Hartman. Oppose, received from James Hennessy, Jack Rudloe, Wakulla Springs Alliance and Bob Phillips. Trail Head Oaks Property support, received from Panacea Waterfront. Oppose, received from Jack Rudloe, Wakulla Springs Alliance and Bob Phillips. Wakulla Gardens septic to sewer support, received from Jack Rudloe and Wakulla Springs Alliance WINCO St Marks support, received from Jack Rudloe and Wakulla Springs Alliance
Ranking County Based on Scoring Public Input Average 1 Wakulla Gardens Septic to Sewer Coastal Storm water Panacea 2 Grieners Addition Bayside Marina Purchase 3 Trail Head Oaks Property Mashes Sands Park 4 Bayside Marina Purchase Trail Head Oaks Property 5 Otter Creek WWTP Artificial Reefs 6 Coastal Storm water (Panacea) Coastal sewer (Shell Pt/Spring Creek/Oyster Bay 7 Coastal Sewer (Shell Pt/Spring Creek/Oyster Bay) Wakulla Gardens 8 Oyster Bed Restoration Skipper Bay 9 Artificial Reefs Otter Creek WWTP 10 Skipper Bay Grieners Addition 11 Spring Creek Spring Creek 12 Mashes Sands Park Oyster Bed Restoration 13 WINCO-St Marks WINCO-St Marks
RESTORE Act Criteria: infrastructure projects benefitting the economy or ecological resources, including port infrastructure Included in the Community Needs Assessment Contributes to activities that are focused on water quality and marine life habitat within County Waters (e.g., reduces non-point pollution or provides/restores habitat), which was a recurring theme of needs at Public Meetings Projects that cover an initial 3-5 year period (2018-2022) for sequencing and phasing purposes. Projects partially funded from other State or Federal grants Can be leveraged or matched with other State or Federal grants. Necessary to continue a current septic-to-sewer project and sewer expansion. Essential to water quality and marine life habitat within county waters. County resources can support and maintain projects.
PROJECT: Wakulla Gardens/Grieners Addition Septic-to-Sewer (SEP priority project #1, #2 and Citizen Ranking #7 and #10) Activities: Connection Fees for septic-to-sewer projects property agreements and connections Otter Creek Retro fit Planning, design, procurement and construction Lift Station, located on US98/Spring Creek (referred to as Jerry Moore Lift Station) Planning, design, procurement and construction. PROJECT: Artificial Reefs (SEP priority project #9 and Citizen Ranking #5) Activities: Identification and analysis of viable reef areas Permitting Construction
Spreadsheet will be presented at meeting.
Included with Agenda Package is draft MYIP w/o projects. US Treasury has reviewed and advised we are on right track Draft MYIP w/projects and all attachments will be presented in January Questions or changes to the draft?
1. Approve the Community Needs Assessment 2. Approve the proposed recommended MYIP Projects and Ranking 3. Approve the draft MYIP without projects 4. Other?
January 8, 2018 BoCC MEETING; Present draft MYIP with projects for board input (Task 3-4) January 22, 2018 or February 5, 2018 BoCC MEETING: Present FINAL MYIP for Board approval and to start the 45-day (Task 5) comment period. April 2, 2018 BoCC MEETING: Present summary of comments received and proposed responses for board approval/discussion and approval to submit FINAL MYIP to US Treasury (Task 5)
Proposed MYIP Selection Criteria 1. RESTORE Act Criteria: infrastructure projects benefitting the economy or ecological resources, including port infrastructure. 2. Included in the Community Needs Assessment. 3. Contributes to activities that are focused on water quality and marine life habitat within County waters (e.g, reduces non-point pollution or provides/restores habitat.) 4. Projects that cover an initial 3-5 year period (2018-2022) for sequencing and phasing purposes. 5. Projects partially funded from other State or Federal grants. 6. Can be leveraged or matched with other State or Federal grants. 7. Necessary to continue a current septic-to-sewer expansion. 8. Essential to water quality and marine life habitat within county waters.
9. County resources can support and maintain projects.
WAKULLA COUNTY, FLORIDA GULF COAST RESTORATION TRUST FUND MUILTI-YEAR IMPLEMENTATION PLAN (MYIP) Prepared by the Office of Intergovernmental Affairs and RESTORE Act Approved on by the Wakulla County Board of County Commissioners Ralph Thomas Chairman 1 P age
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Wakulla County Board of County Commissioners District 1 Ralph Thomas, Chair District 2 Randy Merritt District 3 Mike Stewart, Vice-Chair District 4 Jerry Moore District 5 Chuck Hess County Administrator David Edwards County Attorney Heather Encinosa RESTORE Act Staff Sheree Keeler, Director of Intergovernmental Affairs and RESTORE Act Natalie Knowles, RESTORE Act Administrative Coordinator 3 P age
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Table of Contents Executive Summary A. Designated Direct Component to Receive RESTORE Act Funds B. County Certification of RESTORE Act Compliance MYIP Process A. Board Engagement B. Community Needs Assessment C. Public Outreach and Engagement D. Project Selection Criteria and Ranking Consideration E. Project Discussion, Ranking and Recommendations Proposed Projects Post MYIP Outlook List of Tables (if applicable) Appendices 1. Summary of MYIP Public Comments Received and Public Notices 2. US Treasury Required Forms: MYIP Matrix and MYIP Narrative 3. Workshop Presentations, Agenda Items, and Minutes a. May 17, 2017, Board Meeting b. September 18, 2017, Workshop c. November 20, 2017, Workshop d., Agenda Item e., Agenda Item f., Agenda Item g., Agenda Item 4. Community Needs Assessment 5. Public Meetings, Public Notices, Presentation and Handouts, Sign-in Sheets and Citizen Input 5 P age
6. Project Selection and Ranking Criteria THIS PAGE INTENTIONALLY LEFT BLANK 6 P age
EXECUTIVE SUMMARY Wakulla County s Multi Year Implementation Plan (MYIP) was developed in accordance with the RESTORE Act also known as the Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States (RESTORE) Act and 31 CFR 34. Wakulla s MYIP describes the process and methodology for selecting and describing MYIP projects eligible for funding as a Direct Component of the RESTORE Act, including the MYIP 45-day public comment period. The Board approved the final MYIP on {insert date of Board meeting TBD} and then the MYIP was made available for the 45-day public comment period from {insert beginning date - TBD} to {insert ending date -TBD}. During MYIP comment period {insert number} of comments were received, with {insert #} in support and {insert #} not in support. At the {insert date} of Board meeting staff presented the summary of public comments received and actions taken or recommendations for Board approval in regard to comments received. {This paragraph will include a discussion regarding any changes made to MYIP due to public comments received, Board direction and date Board approved the revised MYIP} A summary of public comments received and copies of public notices are provided in Appendix 1, and Appendix 2 includes the US Treasury required MYIP Matrix and MYIP Narrative forms. A. Designated Direct Component to Receive RESTORE Act Funds Wakulla County is considered a disproportionately affected county as defined in the RESTORE Act of 2012, and 31 CFR 34. As a result of being a designated disproportionately affected county, Wakulla was allocated a total $13.7 million as a result of the settlements with BP, Transocean and Andarko, with BP being the largest of the three settlements. The total amount available to Wakulla County as of June 30, 2017, is $3,182,571 million. One payment of approximately 7 P age
$371,210 will be deposited in 2018 and the remaining payments (2019-2031) will be made annually at approximately $787,495 per year. The Wakulla County Board of County Commissioners (the Board ) is the legal entity that shall receive, expend and account for the funds awarded to Wakulla County as a Direct Component. B. Conditions and Certification of RESTORE Act Compliance The RESTORE Act section ii.e Other Conditions and 31 CFR 34 set forth the conditions and certification that Wakulla County must meet to receive funding for projects included in its MYIP or future revisions. The County must also comply with the standard terms and condition (STAC) as part of receiving funds for a MYIP project. Contractors awarded a contract for the expenditure of such funds must also comply with the STAC, which is available on the US Treasury RESTORE Act Website. THE MULTI-YEAR IMPLEMENTATION (MYIP) PROCESS A. Board Engagement The Board was engaged at each step of the MYIP and provided direction and decision making into the MYIP process and project selection. Initially and early in the process the County contracted with Dewberry Engineers, Inc. to develop the MYIP but at the May 15, 2017, Board meeting it was determined that staff could develop the MYIP and were directed to terminate the contract with Dewberry. September 18, 2017, the Board held a workshop for staff to present the proposed MYIP framework and process for Board direction. At the Board meeting following the Workshop the Board approved staff recommendations for the: MYIP Process, Framework and Timeline Community Needs Assessment Methodology Project Criteria and Ranking System 8 P age
November 20, 2017, a second workshop was convened following input from public meetings. The purpose of this workshop was for staff to present to the Board on input from the public meetings, the draft Community Needs Assessment and draft MYIP without projects. At the following Board meeting staff presented an agenda item to ratify direction and decision points of the November 20, 2017, which included: Draft MYIP Final Community Needs Assessment Project selection {Discussion or decision points from future Board meetings/agenda items will be included in the Section, Section D below, and Appendices applicable.} See Appendix 3 for all Workshop presentations, Agenda Items and Minutes. B. Community Needs Assessment Wakulla County wanted to identify emerging and significant issues facing the County. This was accomplished by a review of existing local, regional and state reports and documents to determine common themes that could be cross walked with RESTORE Act eligibility criteria and the County s objectives for MYIP projects: Natural Resources protect and restore natural resources. Workforce train and prepare the workforce with the right skills for new or emerging jobs. Business business development and job creation. Infrastructure and Water Quality new or improved infrastructure benefitting the economy and/or environment, including non-point pollution. Recreation increased outdoor recreation opportunities (infrastructure) and public access for recreational uses, including land acquisition. 9 P age
Tourism positioning Wakulla County has a destination spot. See Appendix 4 for the final Community Needs Assessment. C. Public Engagement Three public meetings were held around Wakulla County for the purpose of informing the public and to solicit input regarding the County s process for developing the MYIP, the Community Needs Assessment, the criteria and ranking system, and projects submitted to the Florida Gulf Consortium (Florida s Spill Impact Component) for RESTORE Act funding. Citizens were also asked to submit project ideas by October 6, 2017, to County staff. Meetings were held at the: Panacea Welcome Center, Tuesday, September 19, 2017 at 6:00 PM Apalachee Bay Volunteer Fire Department, Shell Point, Thursday, September 20, 2017 at 6:00 pm St. Marks City Hall, Monday, September 25, 2017 at 6:00 pm. Between the three meetings approximately 44 individuals attended based on headcount. It must be noted that some attendees failed to sign in. Citizens that could not attend one of the three public meetings could also provide input to the County by October 6, 2017. As a result of these meetings and requests for public input only 8 project ideas were received. The County requested citizens to rank the projects submitted to the Gulf Consortium for the State Expenditure Plan and received input from 14 individuals. The County also asked for input on the draft Community Needs Assessment and the Proposed Project Ranking and Scoring Criteria but none was received. 10 P age
Citizens may also ask to speak at Board meetings and workshops to provide input and comments, which is covered in Section A: Board Engagement. See Appendix 5 for copies of public notices and e-mail blasts, power point presentation, sign-in sheets, handouts and a summary of public input received. This information and a recording of each meeting is available on the County s Wakulla RESTORE Act webpage. D. Project Selection Criteria and Ranking Consideration A project selection and ranking system was used to evaluate each potential MYIP project to make every effort to ensure the project met the RESTORE Act eligibility criteria, filled a community need and were feasible. The selection and ranking system was presented to the Board on September 19, 2017, for approval and public input was solicited as discussed above. See Appendix 5 for the selection and ranking criteria. E. Project Discussion, Ranking and Recommendations At the November 20, 2017, Board meeting (as discussed above) staff presented recommended projects and ranking to the Board. {A summary of Boards direction and decisions and any changes to ranking/scoring criteria, projects selected, projects not selected, etc. will be included in this section}. 11 P age
PROPOSED PROJECTS The following projects were approved by the Board on {insert date} to be included in the MYIP: {insert project title and brief summary of each project) 12 P age
MYIP OUTLOOK Post MYIP Activities The MYIP submittal and review process with the US Treasury is anticipated to take at least 60 days to complete. Once final approval of the MYIP is received from the US Treasury, the MYIP will be placed on the County s RESTORE Website. The next step will be the preparation and submittal of the appropriate grant application for projects in the MYIP as per the RESTORE Act Direct Component Guidance and Application to Receive Federal Financial Assistance. Future MYIP Update Wakulla County expects to submit a MYIP update and to allocate any funds not included in the initial MYIP. The County may choose to utilize some or all of the process and associated results used to develop this MYIP or may choose to develop alternative processes and/or projects to update the MYIP in the future. All MYIP updates that contain material changes will be made available to the public using the same public engagement process required for this MYIP. 13 P age
14 P age APPENDICES
15 P age APPENDIX 1
16 P age APPENDIX 2
17 P age APPENDIX 3
18 P age a. May 17, 2017, Board Meeting
19 P age b. September 18, 2017, Workshop
20 P age c. November 20, 2017, Workshop
21 P age APPENDIX 4
22 P age APPENDIX 5
23 P age APPENDIX 6