AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM

CITY OF BAYTOWN NOTICE OF MEETING BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT REGULAR MEETING TUESDAY, JANUARY 15, 2019 4:30 P.M. BAYTOWN CONFERENCE ROOM, CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on October 16, 2018. 2. BUSINESS ITEMS a. Consider setting the dates, times and location for the Baytown Fire Control, Prevention, and Emergency Medical Services District meetings for 2019. 3. REPORTS a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District s Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2018. b. Present update regarding the Baytown Fire Training Field. 4. MANAGER'S REPORT a. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, April 16, 2019, at 4:30 p.m. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas. 5. ADJOURN

BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT Meeting Date: 01/15/2019 October 16, 2018 FCPEMSD Meeting Minutes Prepared For: Leticia Brysch, City Clerk's Office Prepared By: Alisha Segovia, City Clerk's Office 1. a. Information ITEM Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on October 16, 2018. PREFACE This item allows the Board to approve the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Special Meeting held on October 16, 2018. RECOMMENDATION October 16, 2018 FCPEMSD Minutes Attachments

DRAFT MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT October 16, 2018 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, October 16, 2018, at 4:47 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith Barry L. Hawkins Adelina Gomez-Abshire Richard Carr Kevin Troller Ignacio Ramirez, Sr. Alisha Segovia President Director Director Director Deputy General Manager General Counsel Deputy Secretary President Brenda Bradley Smith convened the October 16, 2018, FCPEMSD Board Regular Meeting with a quorum present at 4:47 P.M., all members were present with the exception of Vice President John Adkins, Director Gerald Baldwin, and Director Maurice Watts who were absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on July 17, 2018 A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr approving the Fire Control, Prevention, and Emergency Medical Services District Regular Meeting minutes held on July 17, 2018, as presented. The vote was as follows: Ayes: Nays: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard Carr, Director Adelina Gomez-Abshire None Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director Maurice Watts (Absent) Approved 2. PROPOSED RESOLUTIONS

FCPEMSD Board Regular Meeting Minutes October 16, 2018 Page 2 of 5 a. Consider a resolution authorizing a budget transfer within the Baytown Fire Control, Prevention, and EMS District (FCPEMSD) line items to reclassify budgeted funds. Finance Director Wade Nickerson presented the item and stated that this proposed resolution authorizes a budget transfer within the Baytown Fire Control, Prevention, and EMS District (FCPEMSD) line items to reclassify budget amounts from Capital Outlay to Maintenance in the amount of $189,000 and staff recommended approval. A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr approving Resolution No. 60, regarding agenda item 2.a. The vote was as follows: Ayes: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard Carr, Director Adelina Gomez-Abshire Nays: None Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director Maurice Watts (Absent) Approved RESOLUTION NO. 60 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2017-2018 BUDGET FOR THE REPAIR OF THE FOUNDATION AT THE FIRE TRAINING FACILITY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution amending the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2018-19 Budget in order to transfer monies from Contingency/New Initiatives to Machinery & Equipment in order to purchase fire props for the Baytown Fire Training Facility. Mr. Nickerson presented the item and stated that the proposed resolution amends the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 18-19 Budget in order to transfer $175,000 from Contingency/New Initiatives to Machinery & Equipment in order to purchase fire props for the Baytown Fire Training Facility. Mr. Nickerson noted that the monies associated with this purchase were budgeted in the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2017-18 Budget. However, due to repairs being made to correct the foundation of the burn building, staff was not able to complete the purchase of said props prior to the end of the FY 2017-18 budget cycle. Therefore, this amendment allows for those monies to be transferred from Contingency/New Initiatives to the appropriate line item in the current budget to complete the purchase.

FCPEMSD Board Regular Meeting Minutes October 16, 2018 Page 3 of 5 A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr approving Resolution No. 61, regarding agenda item 2.b. The vote was as follows: Ayes: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard Carr, Director Adelina Gomez-Abshire Nays: None Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director Maurice Watts (Absent) Approved RESOLUTION NO. 61 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2018-2019 BUDGET FOR THE PURCHASE OF FIRE PROPS FOR THE BAYTOWN FIRE TRAINING FACILITY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEMS a. Consider setting the dates, times and location for the Baytown Fire Control, Prevention, and Emergency Medical Services District meetings for 2019. Deputy General Manager Kevin Troller presented the item and stated that this item allows the Board to set the dates, times and location for the Baytown Fire Control, Prevention, and Emergency Medical Services District meetings for 2019. The proposed dates for the 2019 calendar year FCPEMSD Board meetings are as follows: Tuesday, January 15, 2019; Tuesday, April 16, 2019; Tuesday, June 18, 2019; Tuesday, July 16, 2019; and Tuesday, October 15, 2019. He further noted that the meetings in June and July for the development, review, and approval of the FCPEMSD budget and all meetings will begin at 4:30 P.M. in the Baytown Conference Room located in Baytown City Hall, 2401 Market Street. 4. REPORTS

FCPEMSD Board Regular Meeting Minutes October 16, 2018 Page 4 of 5 a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District s Quarterly Financial and Investment Reports for the Quarter Ending September 30, 2018. Mr. Nickerson stated that the reports being presented to the Board are preliminary as the audit has not been completed yet, but is scheduled to begin on December 1, 2018, and should be completed by the beginning of January. He further noted that while he does not expect the numbers to change, they might change slightly pending the results of the audit. Mr. Nickerson noted that as it relates to the revenues, the Board came in at 111% of what was budgeted and sales tax came in 11% over its budgeted amount with most of this being related to Harvey expenditures, along with a rather robust Christmas season, and collections in June that were way above normal. This strong revenue stream has allowed for an 11.33% increase for in revenue collection for the entire year. Staff believes that this large increase in revenue collections is an anomaly and anticipates that next year's revenues will not be as high, but more in line with historical numbers. Mr. Nickerson noted that as it relates to the expenditures for this fund came in very well and ended the year at 83% of the budget, and noted that this is due to savings in Capital for items that were not purchased in the 2017-18 budget year, but will be used in the 2018-19 budget per your approval earlier; all other line items came in right on target. Mr. Nickerson noted that as it relates to the investment report, the Board has an ending balance of $1,134,821.62, with a monthly interest rate of 1.937% and quarterly earnings of $4,856.15. Mr. Nickerson noted that overall it was a good budget year with high revenue and low expenses. b. Receive an update regarding the Baytown Fire Training Field Project. The fire training field project is moving along, the contractor is completing the floor to the burn building, the props are being purchased, and Phase Three is almost complete; staff is wrapping up some comments on the project before closing it out. The groundbreaking for Phase Three of the Fire Training Field will be sometime at the beginning of next year and it will be a good time for the Board to tour the facility. 5. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for January 15, 2019, at 4:30 p.m. in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas. Mr. Troller stated that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for January 15, 2019, at 4:30 p.m. in the Baytown Conference Room. 7. ADJOURN A motion was made by Director Barry L. Hawkins, and seconded by Director Richard Carr to adjourn the October 16, 2018, FCPEMSD Regular Meeting. The vote was as follows:

FCPEMSD Board Regular Meeting Minutes October 16, 2018 Page 5 of 5 Ayes: President Brenda Bradley Smith, Director Barry L. Hawkins, Director Richard Carr, Director Adelina Gomez-Abshire Nays: None Other: Vice President John Adkins (Absent), Director Gerald Baldwin (Absent), Director Maurice Watts (Absent) Approved With there being no further business to discuss, President Bradley Smith adjourned the October, 16, 2018, FCPEMSD Board Regular Meeting at 4:55 P.M. Leticia Brysch, Secretary City of Baytown

BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT Meeting Date: 01/15/2019 FCPEMSD Meeting Schedule for 2019 Prepared By: Leticia Brysch, City Clerk's Office 2. a. Information ITEM Consider setting the dates, times and location for the Baytown Fire Control, Prevention, and Emergency Medical Services District meetings for 2019. PREFACE The proposed dates for the 2019 calendar year FCPEMSD Board meetings are as follows: Tuesday, January 15, 2019; Tuesday, April 16, 2019; Tuesday, June 18, 2019; Tuesday, July 16, 2019; and Tuesday, October 15, 2019. A meeting is scheduled in both June and July for the development, review, and approval of the FCPEMSD budget. All meetings will begin at 4:30 P.M. in the Baytown Conference Room located in Baytown City Hall, 2401 Market Street. RECOMMENDATION Staff recommends approval.

BAYTOWN FIRE CONTROL, PREVENTION, 3. a. AND EMS DISTRICT Meeting Date: 01/15/2019 FCPEMSD s Quarterly Financial and Investment Reports for Quarter Ending December 31, 2018. Prepared For: Wade Nickerson, Finance Prepared By: Suzi Tallent, Finance Information ITEM Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District s Quarterly Financial and Investment Reports for the Quarter Ending December 31, 2018. PREFACE Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Financial Report for the Quarter ending December 31, 2018. The Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report, for the Quarter ending December 31, 2018, is submitted for review in accordance with the Public Funds Investment Act, Section 2256.023 (a) and (b). RECOMMENDATION Fiscal Year: Acct Code: Source of Funds (Operating/Capital/Bonds): Funds Budgeted Y/N: Amount Needed: Fiscal Impact (Additional Information): There is no fiscal impact associated with this item. Fiscal Impact Q1 Financial Report Q1 Investment Report Attachments

FIRE CONTROL PREVENTION & EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) Quarterly Financial Report Quarterly Investment Report Sales Tax Report QUARTER ENDING DECEMBER 31, 2018

SUNGARD PENTAMATION PAGE NUMBER: 1 DATE: 01/10/2019 CITY OF BAYTOWN REVCOMP1 TIME: 10:08:20 REVENUE COMPARISON REPORT SELECTION CRITERIA: orgn.fund= 207 ACCOUNTING PERIOD: 3/19 INCLUDE PREVIOUS YEAR ACCOUNTS SORTED BY: FUND,ORGANIZATION,ACCOUNT TOTALED ON: FUND,ORGANIZATION,ACCOUNT PAGE BREAKS ON: FUND FUND 207 FIRE/EMS SPEC DSRCT FUND ORGANIZATION ORGN TITLE NOT FOUND CURRENT YEAR PRIOR YEAR ACCOUNT TITLE BUDGET REVENUE BALANCE % BUDGET REVENUE BALANCE % 41201 SALES TAX 1,865,344.00 469,995.63 1,395,348.37 25.20 1,828,768.00 505,462.39 1,323,305.61 27.64 49003 INVESTMENT INTERES 7,418.00 4,929.68 2,488.32 66.46 1,690.00 2,981.29 1,291.29 176.41 TOTAL FIRE/EMS SPEC DSRCT FUND 1,872,762.00 474,925.31 1,397,836.69 25.36 1,830,458.00 508,443.68 1,322,014.32 27.78 TOTAL REPORT 1,872,762.00 474,925.31 1,397,836.69 25.36 1,830,458.00 508,443.68 1,322,014.32 27.78 1

City of Baytown Fire Control Prevention and Emergency Services District (FCPEMSD) Sales Tax Receipts Report - Cash Basis SALES REC'D RECEIPTS RECEIPTS BUDGET IN IN FY 2018 FY 2019 FY 2019 AUG OCT $ 132,380 $ 156,649 $ 24,268 18.33% SEP NOV 196,697 160,978 (35,719) -18.16% OCT DEC 176,385 152,369 (24,016) -13.62% NOV JAN 187,007 DEC FEB 217,774 JAN MAR 148,982 FEB APR 143,515 MAR MAY 186,071 APR JUN 162,641 MAY JUL 160,062 JUN AUG 165,732 JUL SEP 146,956 FY 2018-2019 OVER/ (UNDER) TOTAL $ 2,024,201 $ 469,996 $ 1,865,344 $ (35,467) -7.02% % of Actual (cash basis) to Budget 25.20% $250,000 $240,000 $230,000 $220,000 $210,000 $200,000 $190,000 $180,000 $170,000 $160,000 $150,000 $140,000 $130,000 $120,000 $110,000 $100,000 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP FY 2019 FY 2018 2

City of Baytown Fire Control Prevention and Emergency Services District (FCPEMSD) Most Recent 12-Month History Sales Tax Report - Cash Basis SALES REC'D FISCAL FISCAL IN IN YEAR RECEIPTS YEAR RECEIPTS CHANGE % CHANGE NOV JAN FY 2017 $ 140,069 FY 2018 $ 187,006.7 $ 46,937 33.51% DEC FEB FY 2017 186,671 FY 2018 217,774 31,103 16.66% JAN MAR FY 2017 132,342 FY 2018 148,982 16,639 12.57% FEB APR FY 2017 124,809 FY 2018 143,515 18,705 14.99% MAR MAY FY 2017 185,683 FY 2018 186,071 388 0.21% APR JUN FY 2017 136,378 FY 2018 162,641 26,262 19.26% MAY JUL FY 2017 152,951 FY 2018 160,062 7,111 4.65% JUN AUG FY 2017 172,029 FY 2018 165,732 (6,298) -3.66% JUL SEP FY 2017 141,067 FY 2018 146,956 5,890 4.17% AUG OCT FY 2018 132,380 FY 2019 156,649 24,268 18.33% SEP NOV FY 2018 196,697 FY 2019 160,978 (35,719) -18.16% OCT DEC FY 2018 176,385 FY 2019 152,369 (24,016) -13.62% TOTAL $ 1,877,462 $ 1,988,735 $ 111,273 5.93% 3

SUNGARD PENTAMATION PAGE NUMBER: 1 DATE: 01/10/2019 CITY OF BAYTOWN EXPCOMP1 TIME: 10:10:30 EXPENDITURE COMPARISON REPORT SELECTION CRITERIA: orgn.fund= 207 and expledgr.account< R* ACCOUNTING PERIOD: 3/19 INCLUDE PREVIOUS YEAR ACCOUNTS SORTED BY: FUND,ORGANIZATION,2ND SUBTOTAL TOTALED ON: FUND,ORGANIZATION PAGE BREAKS ON: FUND FUND 207 FIRE/EMS SPEC DSRCT FUND ORGANIZATION 20701 FCPEMSD (FIRE) CURRENT YEAR PRIOR YEAR 2ND SUBTOTAL BUDGET EXP + ENC BALANCE % BUDGET EXP + ENC BALANCE % 7100 PERSONNEL SE 376,819.00 82,872.26 293,946.74 21.99 324,282.00 79,067.30 245,214.70 24.38 7200 SUPPLIES 18,500.00 238.49 18,261.51 1.29 10,500.00 2,298.86 8,201.14 21.89 7300 MAINTENANCE 130,900.00 44,465.92 86,434.08 33.97 32,074.00 5,906.96 26,167.04 18.42 7400 SERVICES 30,200.00.00 30,200.00.00.00.00.00.00 8000 CAPITAL OUTL 427,565.00 235,940.61 191,624.39 55.18 599,908.00 70,376.08 529,531.92 11.73 9100 INTERFUND TR 789,753.00 197,438.25 592,314.75 25.00 953,509.00 238,377.27 715,131.73 25.00 9900 CONTINGENCIE 497,178.00.00 497,178.00.00 55,802.00.00 55,802.00.00 TOTAL 20701 FCPEMSD (FIR 2,270,915.00 560,955.53 1,709,959.47 24.70 1,976,075.00 396,026.47 1,580,048.53 20.04 TOTAL 207 FIRE/EMS SPE 2,270,915.00 560,955.53 1,709,959.47 24.70 1,976,075.00 396,026.47 1,580,048.53 20.04 TOTAL REPORT 2,270,915.00 560,955.53 1,709,959.47 24.70 1,976,075.00 396,026.47 1,580,048.53 20.04 4

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CUSIP Portfolio Position Baytown Fire Control, Prevention and Emergency Medical Services District Effective Interest - Actual Life Receipts in Period 10/01/18-12/31/18 Invest Number Security Description Ratings Par Value On 10/01/18 Par Value On 12/31/18 Market Val On 10/01/18 Market Val On 12/31/18 Amor Value On 10/01/18 Amor Value On 12/31/18 207 - Fire/EMS Spec Distct Fund TP207-0048 FCPEMSD AR-0003 TexPool AAA-m 1,134,821.62 782,519.79 1,134,821.62 782,519.79 1,134,821.62 782,519.79 4,929.68 State Pool Total 1,134,821.62 782,519.79 1,134,821.62 782,519.79 1,134,821.62 782,519.79 4,929.68 207 - Fire/EMS Spec Distct Fund Total 1,134,821.62 782,519.79 1,134,821.62 782,519.79 1,134,821.62 782,519.79 4,929.68 Total Earnings 2

BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT Meeting Date: 01/15/2019 Fire Training Field Phase 2 Project Update Prepared For: Kenneth Dobson, Fire 3. b. Prepared By: Alisha Segovia, City Clerk's Office Information ITEM Present update regarding the Baytown Fire Training Field. PREFACE The Board will receive and discuss an update regarding the Baytown Fire Training Field. RECOMMENDATION

BAYTOWN FIRE CONTROL, PREVENTION, AND EMS DISTRICT Meeting Date: 01/15/2019 Next FCPEMSD Meeting Date Prepared For: Leticia Brysch, City Clerk's Office Prepared By: Alisha Segovia, City Clerk's Office 4. a. Information ITEM The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, April 16, 2019, at 4:30 p.m. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas. PREFACE RECOMMENDATION