Welcome to the Montrose County School District RE-1J Board of Education Meeting Board Members Leann Tobin, President Tom West, Vice-President Mark Bray, Secretary Stu Tolen, Treasurer Phoebe Benziger, Director Seth Felix, Director Gayle Johnson, Director Superintendent Mark MacHale Vision Statement The Montrose and Olathe School District will ensure that all students have a safe and academically rigorous environment in which to learn. All students entering into our high schools will graduate with life skills and knowledge required to enter into the workforce, begin a career, attend college or other post-secondary educational opportunities of their choice, without remediation. Next Meeting: Regular Business Meeting Tuesday, June 10, 2014 6:30 p.m. MCSD Board of Education Meetings are held at The Educational Services Building 930 Colorado Avenue Montrose, CO 81401 For additional information, please call (970) 249-7726 Montrose County School District Re-1J Board of Education Regular Board Meeting May 13, 2014 6:30 p.m. Call to Order Pledge of Allegiance 1. A. Approval of Agenda B. President s Report 2. 1. Community Partnership Ms. Baumgardner 3. 2. Celebrations Ms. Baumgardner 4. 3. Community Input C. Strategic Plan Update 5. 1. CSIT Update Ms. Baumgardner 6. 2. Columbine ipad Project Year End Review Mr. MacHale 7. 3. Quarterly Financial Report Mrs. Slater 8. D. Superintendent s Report 1. Enrollment Report Mr. Henwood 2. Superintendent s Update Mr. MacHale E. Old Business 1. Approval of Revised Board Policies DA, DB, DBG-E and DID and Deletion of DBE/DBF (Second Reading) Mrs. Slater F. New Business 1. Consent Agenda a) Approval of April 8, 2014 Regular Meeting Minutes b) Donations c) Approve Purchase and Installation of Wi-Fi at Montrose High School in the Amount of $88,670 to Mitchell & Company for the Hardware and $14,856.48 to Deeply Digital for Installation d) Approve Purchase of Laptop Computers from Apple, Inc. in the Amount of $465,021.52 e) Approve Subscription with Alpine Achievement Systems, Inc. in the Amount of $40,512.60 f) Accept Colorado Safe Routes to School After School Program Grant and Approve Related Expenditures g) Approve Purchase of 2 Cargo Vans in an Amount not to Exceed $51,000 h) Approve MOU/IOG with Hilltop Community Resources, Department of Health & Human Services, Juvenile Justice & Center for Mental Health i) Recommendation to Approve Intergovernmental Agreement: Aquatic Center/Field House property and Continued Shared Use of Facilities with the Montrose Recreation District j) Approve Opening of Bank Account with Alpine Bank for Employee Medical Fund k) Approve Lease Extension with the Olathe Community Clinic, Inc. l) Approve Facility Use Agreement with Grace Community Church 2. Items Pulled from Consent Agenda G. Personnel H. Executive Session Negotiations per C.R.S. 24-6-402 (4)(e) I. Executive Session for Personnel per C.R.S. 24-6-402 (4)(f) (Superintendent Evaluation) J. Adjournment Providing an Excellent Educational Experience for Every Student
A. APPROVAL OF AGENDA (Suggested motion: I move to approve the agenda as presented. )
B. PRESIDENT S REPORT 1. Community Partnership Ms. Baumgardner Recognition: Recognition of the Montrose Education Foundation and their support of the Montrose and Olathe Schools to meet the learning needs of students and to celebrate and recognize the contributions of local educators. Donations: An approved grant from the Academic Booster Club was awarded to Kari Jo Keller from Olathe Middle/High School in the amount of $200.00 for the National History Day Colorado State Competition. Little Caesars Montrose donated $400 to the 21 st Century Community Learning Centers and After School Program
B. PRESIDENT S REPORT 2. Celebrations Ms. Baumgardner Congratulations to Montrose High School Day Custodian Edmundo Meja on being selected as the March 2014 Above and Beyond recipient. The teachers selected for the Montrose Education Foundation Teachers of the Year are: Nora Waldow 2 nd Grade teacher- Johnson Elementary Teresa Brown 7 th Grade Math & Science teacher Columbine Middle School Dr. Mark Bollinger Science teacher Montrose High School
B. PRESIDENT S REPORT 3. Community Input
C. STRATEGIC PLAN UPDATE 1. CSIT Update Ms. Baumgardner
C. STRATEGIC PLAN UPDATE 2. Columbine ipad Project Year End Review Mr. MacHale
C. STRATEGIC PLAN UPDATE 3. Quarterly Financial Report Mrs. Slater
D. SUPERINTENDENT S REPORT 1. Enrollment Report Mr. Henwood
D. SUPERINTENDENT S REPORT 2. Superintendent Update Mr. MacHale
E. OLD BUSINESS 1. Approval of Revised Board Policies DA, DB, DBG-E and DID and Deletion of DBE/DBF (Second Reading) Mrs. Slater Action Item: In the continuing effort to update current policies to CASB and legal recommendations, the following are presented for second reading and final approval. DA, Fiscal Management Goals/Priority Objectives updated language per CASB recommendation DB, Annual Budget updated language per CASB recommendation DBG-E, Deadlines in budgeting Process Set by Statute New CASB exhibit; replaces DBE/DBF DID, Inventories updated language per CASB recommendation DBE/DBF, Communication of Budget Recommendations/Budget Hearings and Reviews deleted; replaced by DBG-E (Suggested motion: I move to approve revised board policies DA, DB, DGB-E and DID and the deletion of DBE/DBF. )
F. NEW BUSINESS 1. Consent Agenda a) Approval of April 8, 2014 Regular meeting and April 22, 2014 Work Session/Visitation meeting minutes b) Donations c) Approve Purchase and Installation of Wi-Fi at Montrose High School in the Amount of $88,670 to Mitchell & Company for the Hardware and $14,856.48 to Deeply Digital for Installation d) Approve Purchase of Laptop Computers from Apple, Inc. in the Amount of $465,021.52 e) Approve Subscription with Alpine Achievement Systems, Inc in the Amount of $40,512.60 f) Accept Colorado Safe Routes to School After School Program Grant and Approve Related Expenditures g) Approve Purchase of 2 Cargo Vans in an Amount not to Exceed $51,000 h) Approve MOU/IOG with Hilltop Community Resources, Department of Health & Human Services, Juvenile Justice and Center for Mental Health i) Recommendation to Approve intergovernmental Agreement: Aquatic Center/Field House property and Continued Shared Use of Facilities with the Montrose Recreation District j) Approve Opening of Bank Account with Alpine Bank for Employee Medical Fund k) Approve Lease Extension with the Olathe Community Clinic, Inc. l) Approve Facility Use Agreement with Grace Community Church (Suggested motion: I move to approve the consent agenda items 1-a through 1-l. )
F1-a Approval of April 8, 2014 Regular Meeting and April 22, 2014 Work Session/Visitation meeting Minutes
F1-b Donations An approved grant from the Academic Booster Club was awarded to Kari Jo Keller from Olathe Middle/High School in the amount of $200.00 for the National History Day Colorado State Competition. Little Caesars Montrose donated $400 to the 21 st Century Community Learning Centers and After School Program
F1-c Approve Purchase and Installation of Wi-Fi at Montrose High School in the Amount of $88,670 to Mitchell & Company for the Hardware and $14,856.48 to Deeply Digital for Installation This proposal will install district level Wi-Fi at Montrose High School. The installation will begin on July 1, 2014 and will take two weeks to complete. The expenses for this proposal will be paid from the Technology Department Capital Reserve budget. Upon conclusion of this project, all schools in the district will have Wi-Fi capabilities.
F1-d Approve Purchase of Laptop Computers from Apple, Inc. in the Amount of $465,021.52 This proposal will upgrade our staff to modern technology capabilities. Staff will be mobile with laptops. Proposal includes 3 days of professional development, one cart of ipads for District Office and laptops to upgrade the training lab at District Office. Additionally, 430 laptops for teaching staff and school principals will be purchased (average cost per laptop is $970). This purchase will be paid through funds currently available from additional CDE funding and the Technology Department Capital Reserve funds.
F1-e Approve Subscription with Alpine Achievement Systems, Inc in the Amount of $40,512.60 Alpine Achievement Systems is the data warehouse program that the district uses to incorporate TCAP scores in one system. The renewal amount will be paid with Title I funds.
F1-f Accept Colorado Safe Routes to School After School Program Grant and Approve Related Expenditures This grant is a non-infrastructure grant with the Safe Routes to School Program for the After School Programs. The SRTS Programs will teach pedestrian and bicycle education to students, K-8 grades. Amount of the grant is $27,630 in year one (Olathe Elementary and Olathe Middle Schools) and $41,830 in year two (for Pomona and Olathe Elementary and Centennial and Olathe Middle Schools) for a total of $69,460.
F1-g Approve Purchase of 2 Cargo Vans in an Amount not to Exceed $51,000 Both the ROTC and warehouse vans need repairs that are extremely expensive, and both vehicles have high mileage. The ROTC van is used to transport equipment and a few students on activities both in-district and out of district. The warehouse van is strictly a delivery vehicle. Both of these vehicles will be used vehicles and we are working with local dealerships to locate low mileage vehicles. The funding for this purchase is from the Transportation/Business Office in the General Fund.
F1-h Approve MOU/IOG with Hilltop Community Resources, Department of Health & Human Services, Juvenile Justice and Center for Mental Health This MOU is a reauthorization of an on-going collaboration with community organizations to proactively meet the needs of high risk youth in our community. The financial requirements are all in-kind, therefore Montrose County School District (MCSD) does not need to provide any monetary support. The school district is represented on the oversight group which oversees the grant as well as in the Individualized Student Success Team (ISST) meetings.
F1-I Approve Intergovernmental Agreement: Aquatic Center/Field House property and Continued Shared Use of Facilities with the Montrose Recreation District The above agreement and the Revised Deed Restriction were approved at the November 12, 2013 Board meeting. However, at that time the IGA was not signed. Since that date, a new board president has been elected. Recommendation is to re-approve the IGA and include the appropriate signatures.
F1-J Approve Opening of Bank Account with Alpine Bank for Employee Medical Fund One of the requirements under the Affordable Care Act is that employer medical plans must provide the option for vendors to obtain their payment electronically. The Employee Medical Fund is currently at Alpine Bank, but there is a high risk of allowing our Third Party Administrator unlimited access to this bank account. Therefore, it is recommended that the District open a separate account for these ACH payments, with just the amount of the required payments being accessible to our Third Party Administrator.
F1-K Approve Amended Lease with the Olathe Community Health Clinic, Inc. To accommodate the construction timeline of the Olathe Community Clinic, Inc. they have requested as extension of their lease, which would have expired June 30, 2014. The lease will be extended until two weeks following the completion of the Clinic s new site remodeling project or September 30, 2014, whichever is earliest.
F1-l Approve Facility Use Agreement with Grace Community Church Grace Community Church requests the use of Cottonwood Elementary School June 9-12, 2014 for a sports camp. Grace Community is the evacuation site for Cottonwood Elementary; therefore, the district waves the rental fees for this use.
F. NEW BUSINESS 2. Items Pulled from Consent Agenda
G. PERSONNEL
H. EXECUTIVE SESSION 1. Executive Session for Discussion of Negotiations per C.R.S. 24-6-402 (4)(e) (Suggested motion: I move to go into executive session to include the following individuals: all Board members present this evening, Mr. MacHale, Mr. Henwood, Mrs. Slater, Mr. McEwin and Mrs. Laird for Discussion of Negotiations in accordance with C.R.S. 24-6-402 (4)(e) and then to return to regular session for next item on agenda.)
I. EXECUTIVE SESSION 1. Executive Session for Personnel per C.R.S. 24-6-402 (4)(f) (Suggested motion: I move to go into executive session to include the following individuals: all Board members present this evening and Mr. MacHale for Personnel in accordance with C.R.S. 24-6-402 (4)(f) and then to return to regular session for adjournment.)
J. ADJOURNMENT