Clarksville-Montgomery County Education Foundation General Information Contact Information Nonprofit Clarksville-Montgomery County Education Foundation Address 621 Gracey Avenue Clarksville, TN 37040 Phone (931) 920-7955 Fax 931 920-9939 Web Site Web Site Facebook Facebook Twitter Twitter Email katie.williams@cmcss.net At A Glance Year of Incorporation 1986 CMC Education Foundation 1
Mission & Impact Statements Mission The Clarksville-Montgomery County Education Foundation exists to support the improvement of public education by providing the Clarksville-Montgomery County School System additional funding for the support of programs and initiatives that contribute to student achievement. Background Founded in 1986 as a 501(C ) 3 not for profit organization, the Foundation is a well-established organization created to secure and distribute contributions from individuals, corporations and others in the community interested in supporting students and teachers beyond what tax dollars will provide. We have a 18-member board of directors and work in conjunction with the school system to better align our goals to have a successful school system focused on students. The Foundation is not designed to pick up district needs that tax dollars would normally support (buildings, teaching positions, etc.), but to supplement and enhance meaningful programs and initiatives that contribute to student achievement or may not otherwise be funded. We consider our work the icing on the cake! However; school budget constraints sometimes drive programs we decide to support such as the two most recent programs initiated by the Foundation; The STEM Initiative and the CMC Teachers Warehouse. In the 2009 fiscal year there were major cuts in technology (90% cuts meaning only replacements could take place no new equipment to be purchased for schools) as well as in instructional supplies (75% cuts) for our local school district. We have seven focused programs that are carried out each year in the areas of; student scholarships, teacher/school grants for innovation, 100% Graduation, STEM Education Support (Science, Technology, Engineering, Math),Kindergartner Readiness Initiative, Academic Awards Recognition Program, and Public Education Advocacy & Collaboration. Although we have these programs we continuously work with the local school system to evaluate programs and determine if other areas of support are needed. Impact Bringing the Vision of Student Success to a Reality! Needs The Education Foundation supports students to become college and career ready in Clarksville-Montgomery County. Our most pressing needs this year are as follows: 1. To fully fund a $500,000 endowment to ensure the stability of the organization in order to provide future support for innovative projects. 2. Identify new business partnerships for our high school career academies to ensure students have real-world opportunities; such as internships, guest speakers, and needed equipment (technology) in the following academies; Health Science, Business and Finance, Criminal Justice and Homeland Security, Media Arts and Graphic Design, Agriculture, Gaming and Computer programing and the STEM Academy. 3. New funds and volunteers to continue expansion of our Free Teacher Supply store to provide needed materials and school supplies in all schools. 4. Additional part-time staff support to assist with the coordination of project/program implementation and evaluation. 5. Science, Technology, Engineering and Math support for students. Other ways to donate, support, or volunteer Donors may also mail paper checks and provide in-kind donations and supplies for teachers and schools to: 621 Gracey Avenue, Clarksville, TN 37040.Contact Foundation Office at 920-7928 for a list of in-kind needs. Service Categories Primary Organization Category Education / Elementary & Secondary Schools Secondary Organization Category Philanthropy,Voluntarism & Grantmaking Foundations / Fund Raising & Fund Distribution Tertiary Organization Category Community Improvement, Capacity Building / Nonprofit Management 2
Areas of Service Areas Served TN - Montgomery We are located in Clarksville, Tennessee between Fort Campbell, KY and Nashville serving a population of over 147,000 people.the Clarksville-Montgomery County Education Foundation serves over 30,000 students and about 3,900 teachers, administrators and support staff. CEO Statement It is our hope that the CMC Education Foundation will serve as a resource for student and teacher enrichment through funds raised to help support programs not typically funded through general purpose budget in our local public schools. It will take the entire community to ensure that our teachers and students have the tools needed to be successful! 3
Programs Programs Academic Awards Program Description Since its inception in 1986, the Foundation has recognized CMCSS students who maintain academic excellence with awards, receptions, media recognition, and banquet dinners. The students honored are first, second and third year recipients who maintain no lower than a 93 average for the last two consecutive semesters. Budget 15000 Category Population Served Youth Development Youth Development, General/Other Youth/Adolescents only (14-19 years), Males, all ages or age unspecified, CMC Teacher Warehouse Description A free supply store for teachers in our district to shop for basic school and office supplies. Monetary and in-kind donations are accepted from businesses that may be relocating, closing or have overstock supplies. Single donations are also accepted. Budget 10000 Population Served Short Term Success Long term Success Program Success Monitored By Examples of Program Success Adults, Adults, Throughout the school year, teachers will be able to obtain supplies to aid in lesson plans and with student needs without spending money out of their pockets. We will have strong partnerships with corporations/businesses willing to donate supplies for classroom usage. We will have more donated items to stock our store on an ongoing basis and have enough volunteers to fully operate the store on our days open this year. We monitor our success through the use of several surveys sent filled out by our teachers, administrators and volunteers. We also take questions/concerns from our teachers daily. The store has no paid staff and over 550 volunteer hours have been given to ensure the store will be open to teachers who need supplies. We have served 489 teachers in a 4 month period opening the store 4 times a month. All of this success in our first year of operation. 4
Great Idea Teacher Grants Description Great Idea Teacher Grants The Education Foundation awards grants of up to $1000 to teachers in our public schools who need resources to bring an idea to fruition for the benefit of increasing student achievement. Great Idea Grants are open to all CMCSS teachers. Budget 5000 Category Education Education & Technology Population Served Children and Youth (infants - 19 years.),, Long term Success Program Success Monitored By Examples of Program Success The Foundation hopes to increase grant amounts for teachers and schools each year based on additional funds received from the greater community to help with non-budgeted classroom projects. Each school's administration. Our mini-grants have helped to fund innovative classroom projects such as; mobile classroom gardens, new technology for classes, books, school competitions in robotics, engineering and art projects. Funding these projects help teachers provide classroom instruction in non-traditional methods which enhances student learning and understanding of complex concepts. STEM (Science Technology, Engineering & Math) Efforts Description To continue efforts to transform the learning of science and math for students and to ensure college and career readiness of our students, Clarksville-Montgomery County School System continues to expand the STEM integration efforts for our students. The foundation supports efforts determined critical to the success of student learning and growth of STEM principles in the classrooms using the engineering design process. We support model-classroom technology for older schools, Robotics clubs and Summer Engineering camps for students as well as teacher and industry externships. Teacher xternships will result in a better understanding of how the engineering process is used to solve problems in the real world and increase relevancy in our science and math curricula. Population Served,, College and Career Readiness Description The CMC Education Foundation supports the Clarksville-Montgomery County School System's College and Career Readiness initiative. This is a collaborative effort of businesses and community members to support and encourage students to prepare for college or career after high school. Budget $2,000 Population Served,, CEO Comments The Foundation is a worth while organization seeking to enhance public education in our community. Our volunteer board is made up of community leaders from various backgrounds looking to accomplish the same mission for our school district. As we expand our financial profile we will begin to increase funding for needed 5
programs across our district. 6
Governance Board Chair Board Chair Mr. Tommy Bates Company Affiliation Legends Bank Term July 2016 to June 2019 Email tbates@legendsbank.com Board Members Name Affiliation Status Mrs. Abby Binkley Executive Director Exofficio Dr. Mike Carrigan Premier Medical Group Voting Ms. Valerie Guzman Sexual Assault Center Voting Mr. Elliott Herzlich Elliott's Jewelers Voting Mr. Millard House Director of Schools Exofficio Mrs. Maria Jimenez Jimenez Consulting & Tax Service Voting Mr. Rudy Johnson Rufus Johnson & Associates NonVoting Mr. Charles Keene County Commissioner Voting Mr. Charlie Koon Workforce Essentials Voting Ms. Stephanie Lobdell CEMC Voting Mrs. Kay Martin Community Volunteer NonVoting Mr. Antonio Murgas Dominos Pizza Voting Mr. Bill Powers Wyatt Johnson Voting Mrs. Margo Purvis Community Volunteer Voting Ms. Elise Shelton CMCSS Director of Communications Exofficio Ms. Lori Smith Clarksville Fencing Voting Mr. Brian Taylor CDE Voting Mr. Brian Taylor Mr. Joel Wallace Mrs. Katie Williams Clarksville Department of Electricity Cunningham, Mitchell & Ricconi Law Firm Foundation & Community Relations Assistant Voting Voting NonVoting Board Demographics - Ethnicity African American/Black 2 Asian American/Pacific Islander 0 Caucasian 16 Hispanic/Latino 2 Native American/American Indian 0 Other 0 7
Board Demographics - Gender Male 11 Female 9 Unspecified 0 Governance Board Term Lengths 3 Board Term Limits 2 Board Meeting Attendance % 70% Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation No Number of Full Board Meetings Annually 6 Board CoChair Board CoChair Mr. Bill Powers Company Affiliation Wyatt Johnson Term July 2014 to June 2019 Email bill@wyattjohnson.com Standing Committees Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Executive Finance Program / Program Planning Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala) CEO Comments The Foundation is honored to work with public schools in Clarksville-Montgomery County to support the improvement of student achievement. It is our mission to ensure all students and teachers have the opportunity to grow and be successful improving the economic outlook for our communities. 8
Management Executive Director/CEO Executive Director Ms. Abby Binkley Term Start May 2016 Email abby.binkley@cmcss.net Staff Full Time Staff 2 Part Time Staff 0 Volunteers 200 Contractors 0 Retention Rate 100% Plans & Policies Does the organization have a documented Fundraising Plan? Does the organization have an approved Strategic Plan? Number of years Strategic Plan Considers 1 When was Strategic Plan adopted? July 2017 In case of a change in leadership, is a Management Succession plan in place? No Does the organization have a Policies and Procedures Plan? Does the organization have a Nondiscrimination Policy? No Does the organization have a Whistle Blower Policy? Does the organization have a Document Destruction Policy? Affiliations Affiliation Center for Nonprofit Management Excellence Network Year 2014 9
Financials Fiscal Year Fiscal Year Start July 01 2017 Fiscal Year End June 30 2018 Projected Revenue $336,600.00 Projected Expenses $333,500.00 Endowment Value $270,000.00 Endowment Spending Policy Percentage Endowment Spending Percentage (if selected) 15% Detailed Financials Revenue and Expenses Total Revenue $384,668 $379,049 $404,360 Total Expenses $363,404 $310,124 $352,024 Revenue Sources Foundation and Corporation $69,200 $0 $0 Contributions Government Contributions $0 $0 $0 Federal $0 $0 $0 State $0 $0 $0 Local $0 $0 $0 Unspecified $0 $0 $0 Individual Contributions $103,279 $373,355 $397,953 Indirect Public Support $0 $0 $0 Earned Revenue $0 $0 $0 Investment Income, Net of Losses $26,253 $5,694 $6,407 Membership Dues $0 $0 $0 Special Events $255,136 $0 $0 Revenue In-Kind $0 $0 $0 Other $0 $0 $0 10
Expense Allocation Program Expense $363,404 $310,124 $352,024 Administration Expense $0 $0 $0 Fundraising Expense $0 $0 $0 Payments to Affiliates -- $0 $0 Total Revenue/Total Expenses 1.06 1.22 1.15 Program Expense/Total Expenses 100% 100% 100% Fundraising Expense/Contributed Revenue 0% 0% 0% Assets and Liabilities Total Assets $454,551 $433,287 $364,212 Current Assets $52,036 $98,648 $363,868 Long-Term Liabilities $96,836 $96,836 $96,836 Current Liabilities $0 $0 $0 Total Net Assets $357,715 $336,451 $364,212 Short Term Solvency Current Ratio: Current Assets/Current Liabilities -- -- -- Long Term Solvency Long-Term Liabilities/Total Assets 21% 22% 27% Top Funding Sources Top Funding Source & Dollar Amount Fundraising Events $255,136 Contributions, Gifts Contributions, Gifts & and Grants $373,355 Grants $397,953 Second Highest Funding Source & Dollar Contributions, Gifts, Investment Income Amount and Grants $103,279 $5,694 Investment Income $6,407 Third Highest Funding Source & Dollar Amount Foundations and Corporations $69,200 -- -- Capital Campaign Is the organization currently conducting a Capital Campaign for an endowment or the purchase of a major asset? No Campaign Purpose Our goal is to have $500,000 endowed to ensure a solid future of the work of the Education Foundation. With the interest earned from this fund we will be able to provide more scholarships, more support to career academies and be available for support when budgets are tight and innovative education is needed. Capital Campaign Goal $500,000.00 Campaign Start and End Dates Aug 2012 to Aug 2017 Capital Campaign Raised-to-Date Amount $201,490.00 as of Feb 2018 Capital Campaign Anticipated in Next 5 Years? No State Charitable Solicitations Permit TN Charitable Solicitations Registration - Expires Dec 2019 11
Organization Comments The Education Foundation uses an outside independent accounting firm which provides quarterly statements to our finance committee as well as end of year statement to our board for approval. GivingMatters.com Financial Comments 2015-2017 financial figures taken from the 990. 990 prepared by WH Associates, LLC. In 2014, financial figures are taken from the 990 and Compilation. 990 and Compilation were prepared by Page Accounting & Tax Service. Contributions from foundations and corporations may be included in Individual Contributions sum, as figures are not separated in Form 990 document. Comments provided by Nicole Rose 02/28/2018. Created 04.05.2019. Copyright 2019 The Community Foundation of Middle Tennessee 12