Request for Proposal (RFP) Construction Management Services 2015 Pavement Rehabilitation Project Proposals Due: September 22, 2015 (4:00 PM) Ray Chan, PE Public Works Director/ City Engineer FOR QUESTIONS OR FURTHER INFORMATION Contact: Wen Chen, PE Senior Engineer 548 Cleveland Avenue Albany, CA 94710 510-524-3751 Email: wchen@albanyca.org
1. INTRODUCTION The (City) is requesting proposals from qualified engineering or construction management firms (CM) to provide construction management services for the 2015 Pavement Rehabilitation Project (Project). The firm must demonstrate that it possesses, at the time of submission, the staff with the knowledge and expertise necessary to complete the work described herein. This Request for Proposal (RFP) is for the selection of a CM who will assume primary responsibility for construction management services of the Project and serve as lead coordinator of specialty inspection services provided by City. It is expected that the selected firm will provide one experienced individual who will inspect the construction as needed by the City. The CM is required to provide their own insurance, transportation, all safety outfits, cell phone, digital camera, computer or laptop for day-to-day inspection tracking, reporting and associated work activities. It is anticipated that the City Project Manager will also provide project management tasks for this project so this individual will complement these hours and duties. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described in Section 4 Scope of Services of this RFP. In addition, all interested firms shall have sufficient, readily available resources in the form of trained personnel, support services and resources to carry out the work without delays or shortcomings. 2. BACKGROUND The 2015 Pavement Rehabilitation Project ( Project ) is part of a five-year Capital Improvement Program for street maintenance in Albany. The Project is located in various locations in the. The Project areas are shown on the attached Location Map (Attachment A). 3. PROJECT DESCRIPTION The Project consists of removing underdrains, slurry seal, pavement grinding and overlay, pruning tree roots, pavement dig-out repairs, adjusting manholes/valves to grade, repairing curb & gutter and vertical curb, curb ramp removal and replacement, concrete valley gutter, placing blue raised reflective pavement marker and striping as indicated in the official plans and bid document in Attachments B and C. The lowest responsible bid for this project is $1,075,075. 2
The Bid opening for this project was held on September 9, 2015, and the construction is expected to begin during the third week of October. The construction is estimated to last approximately 60 calendar days. 4. SCOPE OF SERVICES: CM shall provide an experienced Resident Engineer/Inspector that shall manage the construction project, be the lead inspector for the project, and be the primary point of contact for the contract. The Resident Engineer should have specific experience in the construction of pavement improvement projects, and experience managing construction. General inspection requires knowledge of pavement materials and installation methods, OSHA shoring standards, proper dewatering operations, and general public works construction. The Scope of Services will include, but not limited to the following: 1. Attend pre-construction meeting and other project meetings as necessary. 2. Review shop drawings and submittals from contractors. 3. Provide field inspections of work in progress to ensure compliance with plans and specifications. 4. Take daily digital photos with date stamp of each construction phase throughout the duration of a project. Provide final report/binder with photos at project completion. 5. Serve as inspector of record (create redline on as built drawings) for work inspected. 6. Prepare and distribute written daily inspection reports noting description of work, crew size, equipment on site, hours worked, and summary of day s events via e- mails and/or hardcopy. Provide report/binder at project completion. 7. Submit monthly Progress Report 8. Coordinate all inspections including utility companies as necessary, and work in coordination with the City Inspector. 9. Coordinate special testing and inspection work as required. 10. Report instances of apparent non-compliance with contract plans and specifications and permit requirements to the City Project Manager for resolution. 11. Lead weekly project meetings with the Contractor and create meeting minutes. 12. Review change orders, claims, and disputes. 13. Verify certified payroll reporting and payroll information. 14. Monitor CPM project schedule, monthly status report, and milestones. 15. Coordinate with the contractor on community notifications as necessary. 16. Verify percentage completion and bid quantities for progress payments. CM shall provide a monthly progress report to the City within the first week of each month. The report shall describe construction progress (including color photos), schedule, problem areas and proposed resolutions, key activities for the upcoming period, submittals, potential change orders, change orders and claims status, progress payment status, and construction management budget status. 3
5. FEES Provide CM fees on a time and material basis with a not to exceed amount based on an average of 40 hours per week for a construction period of 60 calendar days. The hourly staff cost shall include all overhead costs and markups. 6. CONSULTANT SELECTION PROCEDURES The City will review proposals, invite firms for an interview, if necessary, and develop a final ranking of the most qualified proposals. The City plans to announce the selected company within (7) seven days after deadline for submitting proposals, or if necessary, after interviews have been conducted. Criteria for evaluation include: 1. Qualifications and experience in inspecting and managing public works street rehabilitation projects in the last 3 years. 2. Fee schedule. 3. Ability to commit staff for the duration of the project. The City reserves the right to reject all proposals, to request additional information concerning any statement for purposes of clarification, to accept or negotiate any modification to any statement following the deadline for receipt of all statements, and to waive any irregularities if such would serve the best interests of the City. 7. PROPOSAL REQUIREMENTS The proposal shall include: 1. The proposer s implementation plan for the construction management, including at a minimum, those tasks outlines in section 4, Scope of Services of this RFP. 2. The proposer s qualifications and experience in performing this type of work, particularly those projects that have been successfully carried to construction. Identify three (3) pavement rehabilitation projects demonstrating your experience. 3. Provide experience with Construction Project Management (CPM) and the ability to plan, coordinate, and control this project from beginning to 4
completion. Note what scheduling software you have experience with reading and producing reports. 4. Identify key personnel assignments including any sub-consultants to be hired for this project. 5. Summarize roles/responsibilities and experience relative to project scope as described above and submit resumes of staff to be assigned. Personnel assigned cannot be substituted unless approved by the City. 6. Include references of persons, firms, or agencies that the City may contact to verify the experience of the proposer. 7. Provide a rate schedule for personnel classifications that will be involved on the project. 8. Indicate ability to perform work according to the tentative construction schedule. 9. Identification of any modifications to the attached sample Contract Agreement (Attachment D) the consultant would require prior to entering into an agreement with the City. 8. SUBMITTAL GUIDELINES Proposers shall submit their proposals either via email to: Wen Chen Senior Engineer Public Works Department Email: wchen@albanyca.org Proposals must be received by 4:00 p.m. on September 22, 2015. It is the Proposer s responsibility to make sure that the proposals reach the address/ email on time. All inquiries regarding this RFP should be directed to Wen Chen, Senior Engineer at wchen@albanyca.org. 9. ATTACHMENTS Attachment A- Project Location Map Attachment B- Project Plans Attachment C- Bid Document Attachment D- Sample Contract Agreement 5