Funding, Tenders Task identification validation session 8 September 2015
Task identification Finalized user tasks list on Funding, Tenders (44 lines shown on next two slides:)
Become an expert for the European Commission (calls for experts) Beneficiaries, recipients of current and previous funding Budget per call Changes to calls for proposals, tenders Closed calls Complaints (procedures, EU law, expert payments) Contact European Commission, national, local authorities Contract procedures and conditions Contracts awarded by the European Commission Current business opportunities with public authorities in EU countries (calls for tender, TED) Current business opportunities with the European Commission (calls for tender, TED) Day-to-day running of a project (reporting, amendments, payments) Deadlines for submitting proposals Eligibility for funding, grants, subsidies (can I apply) EU public procurement law, case law and guidelines Evaluation criteria for submitted proposals Events, info days on funding opportunities Find project partners Guidance, help, training on submitting proposals How to apply for funding, grants, subsidies Impact, outcome of a programme, project or study Material to raise awareness of funding opportunities
National rules on public procurement Notification of new calls for proposals, tender Objectives of a call for proposals, of a programme Open calls, current opportunities for funding, grants Projects funded (by country, type, theme) Public procurement reform (including green, innovation, social) Request clarifications of a call for proposals, tender (questions, doubts) Rules, procedures, guidelines for managing projects/contracts Selection process Share ideas (online communities) Statistics on funding, grants, subsidies and tenders Submit an application Timeline for the funding process (important dates) Total amount of funding available for a programme or fund Track progress of my tender Transparency of public procurement Types of funding (grants, subsidies, scholarships, consortium grants, managing body) Upcoming business opportunities with public authorities in EU countries Upcoming business opportunities with the European Commission Upcoming calls, opportunities for funding, grants, subsidies Updates on funding rules, areas Updates on public procurement law, rules and case law
Profile questions Asking the right questions on the respondents profiles: what do we want to know to maximise the usefulness of the results
1. What is most important to you? Funding, grants, subsidies Doing business with the European Commission (tenders, bids) Public procurement (contracts with public authorities, governments) Decision: OK
2. Are you currently Employed Self-employed Unemployed Student Retired Other Decision: OK
3. Do you work as a (red lines added) Teacher, professor, researcher (academia) Researcher, scientist (business) Lawyer, legal professional Lobbyist, interest representative Journalist, media professional Economist Policy maker Consultant, advisor Engineer, architect Manager, project manager Entrepreneur CEO, director Administrative staff Farmer Other (please specify) Decision: OK
4. Do you work in (red text added) Private sector: start-up Private sector: small companies (<50 employees) Private sector: medium-sized companies (50-249 employees) Private sector: large companies (>250 employees) Non-profit, NGO, civil society organisation National government Local, regional authority EU institutions Other international organisations (non-eu) Other Decision: OK
5. Where do you live List of all the countries in the world Decision: OK
6. When visiting a European Commission website, if [the chosen language of the poll] was not available, what would be your second choice? List of 24 official languages None Decision: OK
7. How often do you use a European Commission website? Daily Weekly Monthly Infrequently First time Decision: OK
8. What is of most interest to you? Select all that apply (red text added) Agriculture, forestry and food Arts, culture, tourism and entertainment Banking and finance Chemicals and pharmaceuticals Climate change Competition Consumer rights Crime, security and justice Defence and peacekeeping Economy Education and training Employment Energy Environment Equality, poverty, social inclusion EU regional and urban investment Fisheries, aquaculture, maritime Health and social welfare Humanitarian aid and development Human rights Industry, enterprise and competitiveness Institutional affairs International relations and EU enlargement IT and telecommunications (ICT) Languages Population, migration, living conditions Research, science, technology and innovation Taxation Trade Transport and travel Other Decision: OK
9. How old are you? (proposal: remove) -18 18-24 25-34 35-44 45-54 55-64 65+ Decision: OK (remove)
10. Have you ever been involved in an EU call or project? Yes / No Decision: OK becomes question 9
11. Are you usually able to find what you need about funding and tenders on our websites? Yes No Decision: OK becomes question 10
Recruitment of test volunteers Would you be prepared to participate in further surveys and testing of the European Commission websites? If yes, please leave your e-mail address. This e-mail address will only be used to contact you in relation to this further testing. Your email address:
Next steps: external poll Translation into 24 languages: starting on September 9th We will make and distribute a promotion package for each DG to include: Standard text Links Please feature the poll on your websites, social media, online newsletters Planned launch date for the poll: September 24th
Next steps: internal poll What do you think the top tasks are for people interacting with the European Commission in connection with funding and tenders? We will send you the link and full explanation Please distribute the poll internally to your colleagues and feature it on your intranet. Planned launch date for the poll: September 21st