Unpacking Required Reporting: Strategies for Training Campus Security Authorities & Responsible Employees Alison Kiss, Executive Director Laura Egan, Director of Training & Technical Assistance Clery Center Monday, March 13, 2017 Lone Star A-Grand Hyatt Clery Center Mission & Values Mission Statement Working together with college & university communities to create safer campuses Values & Distinguishing Characteristics We honor our organization s history by leading with mind and heart. We are collaborative & pursue strong partnerships that are based on joint success and open, constructive communication. We believe that prevention is critical to campus safety. We are persistent, action-oriented, and deliver results that have real impact. Jeanne Ann Clery 1
Clery Center Programs & Initiatives Clery Center Membership Program National Campus Safety Awareness Month Advocacy Policy Jeanne Clery Act Training Seminars Agenda Overview of the Clery Act Campus Security Authorities v. Responsible Employees Identifying Training Background Knowledge On a scale of 1-10, how would you rate your understanding of the requirements of the Clery Act? Title IX? 1-2: Basic Level 3-4: Some Familiarity 5-6: Competence 7-8: Mastery 9-10: Should be teaching 2
Jeanne Clery Act Annual Security Report Policy statements Campus crime statistics Ongoing Requirements Emergency notifications Timely warnings Daily crime log Rights and options for victims of sexual assault, domestic violence, dating violence, and stalking U.S. Department of Education (ED) Enforces Key Players Department of Education (ED) Clery Act Compliance Team Westat Department of Education Office for Civil Rights (OCR) Resources The Clery Act Statute & Regulations The Handbook for Campus Safety and Security Reporting OCR s 2011 Dear Colleague Letter and 2014 Questions and Answers Guidance ED Program Review Findings Clery Act Crime Statistics Criminal Offenses Homicide Sex Offenses Robbery Aggravated Assault Burglary Motor Vehicle Theft Arson Hate Crimes VAWA Offenses Dating Violence Domestic Violence Stalking Arrests & Disciplinary Referrals Liquor law violations Drug law violations Weapons law violations 3
What crimes are reported through the Clery Act? Those that occur within the institution s Clery geography. Oncampus Subset: On-campus Student Housing Noncampus Public Property Violence Against Women Act Amendments to Clery Case Study A student tells his resident assistant (RA) that he was sexually assaulted in his residence hall room the evening before. Why might he choose to disclose this to his RA? What type of information and support might he need? 4
Intersections Between the Clery Act & Title IX Clery Act Campus security authorities Non-personally identifiable information (nature, date, time, general location, current disposition) All Clery crimes Accommodations Disciplinary procedures Title IX Responsible employees All relevant details Sex discrimination, including sexual harassment which includes sexual violence Interim measures Grievance procedures Where do roles overlap? Campus Security Authorities A campus police or security department Anyone responsible for campus security but does not constitute police or security Anyone designated to receive crime reports Officials of an institution with significant responsibility for student and campus activities Responsible Employees Any employee who has the authority to take action to redress the harassment Anyone who has the duty to report to appropriate school officials sexual harassment or any other misconduct by students or employees An individual who a student could reasonably believe has this authority or responsibility Question What strategies do you currently use to train campus security authorities/responsible employees? 5
What do we want CSAs to know? Person s function determines if CSA Campus Security Authorities Examples Dean of Students who oversees student housing, a student center or student extracurricular activities Director of Athletics, all athletic coaches (including part-time employees and graduate assistants) Faculty advisor to a student group Student resident advisor or assistant Student who monitors access to residence halls or buildings that are owned by recognized student organizations Coordinator of Greek affairs Title IX Coordinator 6
Campus Security Authorities Examples Ombudsperson (including student ombudspersons) Director of a campus health or counseling center Victim advocates or others who are responsible for providing victims with advocacy services, such as assisting with housing relocation, disciplinary action or court cases, etc. Members of a sexual assault response team (SART) or other sexual assault advocates Officers from local law enforcement who are contracted by the institution to provide campus safetyrelated services Who is not a CSA? Faculty without responsibility for student or campus activities outside the classroom Support staff Clerical Food service workers If your institution directs students or employees to report crimes to other individuals, those individuals are CSAs, including: Physicians in a campus health center Counselors, including peer counselors (except for professional or pastoral counselors) Health educators Who is not a CSA or a Responsible Employee? Pastoral counselors Professional counselors Applies to mental health counselors employed or under contract by the institution Person uncertified but acting under the supervision of an exempt counselor 7
Reporting Responsibilities Clery Act Report to the official or office designated by the institution to collect crime report information allegations of Clery Act crimes Nature of crime, date and time it occurred, date and time reported, location (nonidentifiable information) Not responsible for investigating Not responsible for reporting incidents overheard in hallway, mentioned in in-class discussion, speech, workshop, etc. (indirect) Reporting Responsibilities Title IX All relevant details to the Title IX Coordinator Name of alleged perpetrator (if known) Name of reporting party Other students involved Any other relevant facts (date, time, and location) Why Ongoing? Clery Act crime statistics Daily crime log Timely warnings (serious or ongoing threat to campus community) Emergency notification Information and support to victims (written notification) 8
Recommended Practices Make sure that CSAs and responsible employees know who they are Consider intersections when establishing campus procedures Provide job training/description Give CSAs crime definitions and geographic areas Provide reporting materials/forms Emphasize the importance of timely reports Case Study Amy doesn t appear focused during lacrosse practice. Her coach asks her why her game is off and emphasizes the importance of the upcoming tournament. Amy begins to cry and discloses that she broke up with her boyfriend. Amy says he is increasingly violent, but only when he is drunk. She tells her coach that she thinks he may have raped her but isn t sure because they had sex in the past. The coach talks to Amy about her well-being and provides some ideas for help. After practice the coach recalls information she learned in a Title IX training. The coach finds the contact information for the Title IX Coordinator and schedules a meeting to discuss Amy and what steps to take. Case Study Is the coach a responsible employee? Is the coach a CSA? What training content would prepare the coach for future disclosures? How could you clarify the coach s role? 9
What do we want CSAs and REs to know? Why? (Federal requirement and beyond) What? (Information to share) To whom? (Person/department receiving information) When? (ASAP) How? (Reporting form, phone number) What might it look like? Train the trainer model Available resources (in-house, external) Online portal Sample slides Experiential learning with reporting form 10
Discuss How to train in: 10 minutes 30 minutes 1+ hours Questions After today s conversation: What are you/your campus doing well? What might you do differently? Clery Center Programs & Resources Clery Center Membership Program Annual membership, access to online & in-person training, resources, networking opportunities Annual Security Report review, Self-Assessment Tool, in-depth compliance calls National Campus Safety Awareness Month (NCSAM) Free webinars & resources Jeanne Clery Act Training Seminars Resources Training videos, guidebooks, webinars 11
Thank you for joining us today! Please remember to complete your customized online evaluation following the conference. See you in Philly in 2018! 12