Bath House Cultural Center White Rock Lake 521 E. Lawther Dr. Dallas, Texas 75218 RULES AND GUIDELINES Art Mart Dates: November 17-19, 2017 To submit your application, visit www.callforentry.org Applications Deadline: Tuesday, October 17, 2017 An electronic version of this document can be found at www.bathhousemedia.com/artmart ABOUT THE ART MART Since 2003, the Art Mart has showcased the work of local and regional artists working in a variety of styles, including painting, sculpture, photography, ceramics, pottery, mixed media art, jewelry, mosaics, glass, and other media. Proceeds of the Art Mart benefit the participating artists and the Friends of the Bath House Cultural Center, a not for profit organization that supports year-round visual and performing arts programs at the center. The Bath House Cultural Center is a facility of the City of Dallas Office of Cultural Affairs that is dedicated to fostering the growth, development and quality of multicultural arts. The center emphasizes innovative visual and performing arts as well as other multi-disciplinary events throughout the year. Learn more about these organizations by visiting their websites at www.friendsofthebathhouse.org and www.bathhousecultural.com. SUBMITTING APPLICATIONS Read all the information contained in these guidelines carefully before submitting your application. Submitting applications and participating in the Art Mart implies agreement to terms and conditions stated in these guidelines. Please contact the Bath House Cultural Center if you have questions. Artists who would like to be considered for the Art Mart must fill out an application online at www.callforentry.org (also known as CaFÉ) by the submission deadline. This website will not accept late applications. The organizers of the Art Mart will only review applications received online. Artist who do not have an account with CaFÉ must create one prior to submitting applications. After logging in, artists will be able to submit entries by completing the following steps: 1. Portfolio - Upload photographs of the art that your are submitting by clicking the MY PORTFOLIO link. The images you upload will be available to you later to include with your application. 2. Apply to Call - Select the APPLY TO CALLS link and enter the keywords art mart to find our call and complete the application online. 3. Checkout - Finalize and submit your application. HELP USING CaFÉ Make sure that you have completed all the CaFÉ steps, including the last step, Checkout, which must be completed even though we are not requesting an application fee. You should receive a confirmation e- 521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 1
mail from CaFÉ indicating that your application was submitted successfully. If you do not get an e-mail, log in to your account to see if there was a problem uploading your materials. To view a list of frequently asked questions related to submitting entries or a video tutorial, visit https://www.callforentry.org/faq.phtml Download a How to Use CaFÉ guide at http://www.bathhousemedia.com/docs/cafeinstructions.pdf PHOTOGRAPHING YOUR ARTWORK Make sure that your images are sharp and that the quality and size of your files is adequate. CaFÉ will not accept images that are smaller than 1200 pixels on the longest side. To read more information about the type of files that are accepted by CaFÉ, please visit https://www.callforentry.org/image_prep.phtml APPLICATION DEADLINE Tuesday, October 17, 2017 Applications close at 11:59 PM in Mountain Time Zone JURYING OF APPLICATIONS All the applications are reviewed by a Selection Committee, which selects 50-60 artists that are included in the Art Mart. The committee members base their selection on a number of factors, which include, among other criteria, the quality, uniqueness, and the price of the artwork to be sold. The committee attempts to maintain a wellbalanced representation of artists and media in order to provide a diverse marketplace for the art patrons. The committee's decision for the selection of artists and booth designations are final and undisputable. Artists Bob Quaglia, Erin Reeves, and Ann Gaspari are the 2017 Art Mart guest jurors. NOTIFICATION OF ACCEPTANCE Applicants are solely responsible for reviewing the results of the selection process by visiting the Bath House Cultural Center s online Media Room at www.bathhousemedia.com/notifications after 7 PM on Saturday, October 21, 2017. BOOTH SPACES Booth spaces are available in six different areas inside the building: 1. Theater 2. Lobby 3. Hallway Gallery 4. Main Gallery 5. Classroom Gallery 6. Lake Level All the spaces are located indoors and are of various sizes. Occasionally, booth spaces are also available in the front and back porch of the building. The Art Mart organizers do not provide tents, movable wall panels, or any other art display structure for the booths. Artists are not allowed to hang art on the walls of the lobby, theater, or lake level, as these rooms have walls that are made of concrete. Artists choosing these spaces must display their works on movable panels, tables, or pedestals. Artists can hang their artwork directly on the walls of the Gallery spaces. SELECTION OF BOOTH LOCATIONS / BOOTH FEES Please refer to the booth maps found at the end of this document to see the available size, location, configuration, and price of each booth space. The applicants will have a chance to specify the location of two booth locations of their preference on their application. The committee will consider the locations indicated by the artists and will attempt to give each vendor the space of his/her choice. However, very often the locations desired by the artists are not available due to certain factors, such as heavy demand of some spaces, heavy concentration of artists offering similar products in the same room, and other logistical considerations. In such cases, the committee will offer an alternative location to artists. If an artist does not accept the location assigned to him/her, that artist will have the option of opting out of the Art Mart, thus giving another vendor a chance to participate in the event. Art Mart booth fee payments will be made with a check payable to the Friends Of The Bath House Cultural Center, after the artists have been selected. Please refer to the Art Mart Schedule to see the deadline for booth fees. Artists will only be allowed to setup their booth if their fee has been received by the Art Mart committee. In the event of a returned check, the applicant will not be 521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 2
allowed to participate in the event and his/her space will be assigned to another artist. TABLES, DISPLAYS AND EQUIPMENT Artists must provide their own equipment for the display of their artwork (panels, chairs, electrical chords, extra lighting, tablecloths, etc.). 6 x 32 tables can be rented for the weekend for $15. Adequate lighting will be provided in all booth spaces, but artists can also bring additional lighting devices of their own. SHARING OF BOOTHS Subleasing or sharing of booth space is not allowed. Multiple artists who represent one single art organization, however, are eligible to share a booth. SILENT AUCTION Unlike previous years, when all vendors were required to donate one item (minimum value of $75) to the Friends of the Bath House Cultural Center for use in a Silent Auction, this year s Art Mart does not require a donated item. Instead, a slight increase of booth fees has been made. SALES / WI-FI Artists are responsible for conducting their own transactions and for taking care of their own sales taxes. The Art Mart does not take any fees from artist sales. The artists retain 100% of their sales earnings. The Bath House Cultural Center offers a limited bandwidth Wi-Fi connection that enables artists to conduct online transactions. ART MART SCHEDULE Application Deadline Tuesday, October 17, 2017 Applications close at 11:59 PM in Mountain Time Zone Notification Of Acceptance Posted at www.bathhousemedia.com/notifications Saturday, October 21, 2017 (after 7 PM) Booth Fees Deadline Postmarked by Friday, November 3, 2017 Selected artists will mail their checks, payable to the Friends of the Bath House Cultural Center, to 521 E. Lawther Drive, Dallas, TX 75218. Setup, Preview Reception Friday, November 17 All the artists will be able to load in and set up their booths between 1 and 6 PM. The Bath House will be closed to the public and to the artists on Friday before 1 PM. The BHCC hosts a preview reception for BHCC VIPs, members of the Friends of the Bath House, and for the public in general on Friday from 7 to 9 PM. Saturday Sale Saturday, November 18 Doors will open to Vendors at 11 AM. Doors will open to the public at 12 PM. Saturday's sale will end promptly at 6:00 PM. Sunday Sale and Art Load Out Sunday, November 19 Doors will open to Vendors at 11 AM. Doors will open to the public at 12 PM. The silent auction will close at 5 PM. The Art Mart will end promptly at 6:00 PM. Without exception, all spaces must be completely cleared by 7 PM. Artists using the Gallery walls for hanging art are responsible for removing any hardware (nails, screws, hooks, staples, tape, wire, etc.) from the walls and for filling up/spackling any holes on the walls at the end of the event. PHOTOGRAPHY Unless the Bath House Cultural Center is notified in writing to the contrary, it is understood that the artwork on display at the Art Mart may be photographed, and that images of it may be made and distributed for educational and promotional use in printed and/or electronic media connected with this event or future art programs at the Bath House Cultural Center. LIABILITY The Bath House Cultural Center does not provide a security officer for the building during the Art Mart and overnight. At night, the doors of the upper level of the building will be locked up and secured with an emergency alarm. No alarm will be set up for the spaces located at the Lake Level. However, the Lake 521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 3
Level will be secured by a heavy wrought iron gate and locked. Artists who choose to leave their merchandise overnight at the Bath House Cultural Center or in the vicinity of the center will do so at their own risk. By submitting the application, the vendor releases and holds harmless the Friends of the Bath House Cultural Center, the Bath House Cultural Center, the City of Dallas, its agents, volunteers or employees from any claim related to or in connection with any damage, theft, loss of merchandise or display material, whether such claim arises from the alleged negligent act or omission of Bath House Cultural Center, the City of Dallas, its agents, volunteers or employees. If you have any questions, contact the Bath House Cultural Center at (214) 670-8723 or enrique.fernandez@dallascityhall.com. 521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 4
Available Vendor Booths View pictures of the booths areas at www.bathhousemedia.com/artmart 521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 5
521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 6
521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 7
521 E. Lawther Drive Dallas, Texas 75211 (214) 670-8749 www.bathhousecultural.com 8