Brandon University Community Outreach Service CALL FOR PROPOSALS Deadline: February 27, 2015 INTRODUCTION The Brandon University Community Outreach Service assists with matching the needs of community organizations with the learning and research interests of university students and faculty. With special assistance from Manitoba Agriculture, Food and Rural Development (MAFRD), BU Community Outreach provides financial support to community service projects and facilitates a greater collaboration and knowledge transfer between the resources of the University and the needs of the community. PROJECT ELIGIBILITY The Brandon University Community Outreach Service and Manitoba Agriculture, Food and Rural Development have outlined the following eligibility criteria: Projects are to be undertaken as a partnership between Brandon University and a group or organization from the community. The project must be undertaken by a faculty member of BU, or by a student of BU under the supervision of a faculty member. The project should have some inherent academic value to the persons involved, either as a research topic, study-related project, or work experience. Eligible groups include non-profits, community organizations, municipalities, school boards, and the private sector. However The proposed project should clearly demonstrate one or more links to MAFRD priorities and objectives (see p. 2 for details). Groups or organizations involved in the projects are expected to contribute to project costs with financial or in-kind contributions. Note that all in-kind contributions should have an estimated dollar value. In the case of the private sector, or for organizations that are private sector funded (i.e. business organizations), the Outreach Service contribution from this funding source shall not exceed 50% of the project s non-salary costs. Funding will be used to cover costs such as travel, consumables and student wages only. No faculty salaries or stipends are allowed from this funding source. Students may not be paid for work for which they receive academic credit. In cases where students are to be paid as well as receive academic credit, it must be outlined clearly which activities are for pay and which activities are for academic credit. To receive this funding, project should have a community development or rural focus. The ownership or right to use of any product or outcome of projects supported through this funding source should include the use by staff and students involved as well as a right to use by MAFRD. Clear statements regarding intellectual property rights should form part of the Brandon University Outreach Service Project Memorandum of Understanding. Individuals who have previously received funding may not apply in another intake of proposals until the previous funding has been expended. All applications that meet the above-listed criteria will be considered. 1
Preference will be given to projects that reflect the following MAFRD priorities and objectives: Research and evaluation of rural economic issues and strategies. Capacity increase for local economic development of rural and northern communities. Innovative and entrepreneurship opportunities and the expansion of knowledge in energy, climate change, and green agriculture. Innovative alternative energy and bio-product opportunities and green packaging technologies. Increased participation of young people, women, Aboriginal people and immigrants in farm-related careers and in rural business development. Enhancement of local and export markets for agricultural products. Promotion and food product development in rural and northern communities. Research improving the profitability of crop and livestock production. PROPOSAL SUBMISSION A maximum of $3,000 is available per project.* *Projects requiring funding up to a maximum of $750 may be funded through our Open Call for Proposals. Please contact the Community Outreach Coordinator for further details. All applicants must complete a Funding Application Form (attached). All completed forms must be forwarded by 3:00 p.m., February 27, 2015 to: Brandon University Community Outreach Service c/o The Rural Development Institute, Lower concourse, McMaster Hall Complex 270-18th Street Brandon, MB, R7A 6A9 Applicants will be sent an acknowledgement that the application has been received. 2
TIMELINES a) Proposals are due by 3:00 p.m. on Friday, February 27 th, 2015. b) Projects will be selected and recipients notified of their funding within four weeks of the application deadline. c) Normally funds are to be expended within 12 months except with special permission from the Brandon University Community Outreach Service Committee. d) A final report is required upon completion of the project. If the project has not been completed within 12 months from the date of approval, a progress report must be submitted. Funded applicants may also be required to submit regular updates at the request of the Outreach Coordinator. MEMORANDUM OF UNDERSTANDING An Outreach Memorandum of Understanding (MOU) must be completed with the Outreach Coordinator prior to funds being released. The MOU outlines the roles and responsibilities of BU representatives and the community organization(s) involved in the project and is required of all projects facilitated by BU Community Outreach. Projects must conform to BUREC guidelines and project activities requiring ethical review may not be started prior to being approved by BUREC. If you would like to review an MOU prior to submitting your application, please contact the Outreach Coordinator. SELECTION PROCESS The funding selection process will be carried out by the Outreach Service Advisory Committee. Proposals will be reviewed to ensure projects meet all eligibility criteria. Projects will then be evaluated on several criteria including: the value of the project to the organization or community, the degree of organization or community involvement or support, and the academic value of the project to BU faculty and/or students. QUESTIONS OR ASSISTANCE Please your questions to Community Outreach Coordinator, Tel: (204) 571-8585, (toll free) 1-877-571-8585, Fax: (204) 725-0364, or by email at outreach@brandonu.ca The Outreach Coordinator can also provide assistance in completing an MOU and facilitating connections for individual projects. 3
Brandon University Community Outreach Service Funding Application February 2015 Title of Proposed Project: Community Applicant: Name of Organization: Address: Community: Province: Postal Code: Telephone: E-mail: Contact Person(s): Title: Has a Brandon University Faculty member been contacted? Yes No If not, please contact the Community Outreach Coordinator prior to the application deadline. Faculty Applicant: Contact Person(s): Department: Brandon University 270 18 th Street Brandon, MB R7A 6A9 Telephone: Fax: Email Address: For Faculty Only: Has the project been approved by the Brandon University Research Ethics Council? Yes No If no, why not? Does not require BUREC approval. Has been submitted, decision expected by: Has not been submitted, will be submitted by: Anticipated start date: Anticipated completion date: Total funds requested (maximum $3,000): Letter of Support Primary Applicant is: Community Applicant Faculty Applicant Letter of Support from Secondary Applicant is attached: Yes No A letter of support is required from the secondary applicant that indicates understanding of and commitment to the project. 4
Brandon University Community Outreach Service Detailed Funding Application February 2015 1) An overview of the project. Please describe in the project overview: The background of the proposed project Research topic/focus and objectives of the project Specify the nature of student involvement as related to the area of their study Identify links to one or more MAFRD objectives and priorities (listed on p. 2) 5
2) Value of Project a) Please complete the following table. Types of skills to be provided by Brandon University Faculty Students Project Management / Coordination Project Design Strategic Planning / Facilitation Assessment / Review Research Tool Development Data Collection Data Compilation / Entry Data Analysis Literature Review Report Writing Presentation / Lecture Other Other, please specify: b) On the following page, provide a description of the value of this project to the organization(s) or community, and Brandon University, BU faculty or BU students. Feel free to attach an additional page if necessary. Please comment on the following: What need in the community does this project address? What is the value of the project to Brandon University, BU faculty or BU students? What immediate and long-term impacts are expected to result from this project? What indicators will you use to measure the success of your project? 6
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3) A detailed timeline of project activities. (Shade in the timeline, as in the example below. If more lines are needed for tasks, print additional timeline pages.) Example Timeline: Task Nov Dec Jan Feb Mar Apr May June July Aug Sep Oct 1 2 Task 1 Interview Creation and Testing Task 2 Interviews Conducted and Transcribed Timeline Task Nov Dec Jan Feb Mar Apr May June July Aug Sep Oct 1 2 3 4 5 6 7 8 9 10 11 12 Task 1 8
4) Financial a) Complete the following tables. Project Resources Required Resources the University / Department / Faculty will supply: Resources the organization will supply: Organization A Organization B Management input Advisory committee costs Access to clients / data Staff participation Faculty time Student time / wages Travel Telephone/fax/postage Paper/photocopying Other Other, please specify: Recovery of costs incurred by the Brandon University Community Outreach Service / Brandon University / Department / Faculty / Students will occur by: Funding received from the Outreach Service will be transferred to an account held by (faculty member): This individual will be responsible for the monitoring and reporting of expenses paid from this source. Approved additional project expenses will be the responsibility of. Approval is required prior to the expenses being incurred. Other (please specify): 9
b) A project budget. Complete budget table on the next page. Please indicate the total budget including any monetary or in-kind contributions (list estimated values) from other sources. Please ensure that student wages are per Brandon University Student Assistant guidelines available at http://www.brandonu.ca/administration/humanresources/payroll.asp - Student and Research Assistant Rates of Compensation Also, please ensure that employee benefits, such as UI contributions and vacation pay, are included as part of the wage total salary expenses. In-kind vs. cash contributions In-kind contributions are revenue that is received not in cash but in actual services or times. Examples of in-kind contributions include office space, photocopying and paper, and time volunteered by committee members. Cash contributions may include items such as student wages, travel expenses, equipment purchased or leased specifically for the project, and facility rentals for an event. 10
Project Budget Complete the budget table. Please indicate both cash and in-kind contributions. Item/Expense BU Outreach Organization 1 Organization 2 Organization 3 Organization 4 Cash In-Kind Cash In-Kind Cash In-Kind Cash In-Kind TOTAL: 1