MENDHAM BOROUGH BOARD OF EDUCATION Mendham, New Jersey AGENDA BUSINESS MEETING November 15, 2016 6:15 P.M. 1. CALL TO ORDER BY THE BOARD PRESIDENT TIME: 2. OPEN PUBLIC MEETING ACT STATEMENT The time, date, location and agenda of this meeting were reported to the Daily Record, the Observer Tribune, and the Clerk of the Borough of Mendham on November 3, 2016 and posted at the Phoenix House, Hilltop School, and Mountain View School on November 1, 2016. The Board of Education maintains policy to address public concerns. Copies of Policy No. 1312 Public Complaints and Grievances, are available at each board meeting or upon request from the district offices. A suggestion box is located in the Superintendent s Office at Hilltop School for your convenience. 3. ROLL CALL Mr. Steven Andrew Mr. William Corbett Mrs. Beth Cocuzza Mr. Stephen Dolan Mr. Paul Fechhelm Miss AnneMarie Hornyak Mr. John Jennings Mrs. Raechelle Raimondo Mr. John E. Vitale Administrative Staff: Superintendent of Schools Board of Education Secretary/Business Administrator 4. FLAG SALUTE Mrs. Mitzi N. Morillo Mr. James Rollo Public 5. EXECUTIVE SESSION TIME: X Scheduled (If Needed) Unscheduled 5.1 Motion to adopt the following resolution: BE IT HEREBY RESOLVED by the Mendham Borough Board of Education pursuant to N.J.S.A. 10:4-13 and 10:4-12 that said public body hold a closed session on Tuesday, November 15, 2016 for the purpose of discussing: Board Meeting Agenda - November 15, 2016 Page 1 of 12
Personnel Negotiations Legal Matter HIB It is expected that the discussion undertaken in closed session will be made public at the time official action is taken. CARRIED: 5.2 RE-OPEN TO PUBLIC TIME: CONSENT RESOLUTIONS (All matters hereunder in are considered to be routine in nature and will be enacted by one motion in each area of business. Any Board member may request that an item be removed from the Consent Agenda for separate consideration. Any item(s) removed from the Consent Agenda will be discussed and acted upon separately, immediately following the consideration of the remaining items on the Consent Agenda. A motion or a second is not required to remove an item(s) from the Consent Agenda. All resolutions acted upon at this meeting are available to be viewed this evening and copies can be obtained by contacting the School Board Secretary s Office. 6. MINUTES 6.1 Motion to approve the minutes of the October 17, 2016 Executive Session Meeting. CARRIED: 6.2 Motion to approve the minutes of the October 17, 2016 Regular Business Meeting. CARRIED: 7. CORRESPONDENCE 8. COMMITTEE REPORTS 8.1 Curriculum and Instruction 8.2 Finance/Facilities and Technology 8.3 Personnel and Management 8.4 Policy/Public Relations 8.5 Negotiations 9. ADMINISTRATIVE STAFF REPORTS 9.1 Superintendent s Report Board Meeting Agenda - November 15, 2016 Page 2 of 12
Audit Presentation - Mr. William Schroeder of Nisivoccia & Company will review the 2015-2016 Comprehensive Annual Financial Report. 9.2 District Enrollment/Fire Drill Reports as follows: DISTRICT ENROLLMENT REPORT GRADE Oct. 31, 2016 Sept. 30, 2016 Oct. 31, 2015 Pre K 6 6 9 K 44 44 40 1 40 40 60 2 63 63 53 3 51 51 58 4 60 60 53 HILLTOP TOTAL 264 264 273 5 49 49 76 6 84 84 60 7 54 54 70 8 69 69 86 MT. VIEW TOTAL 256 256 292 HILLTOP & MT. VIEW 520 520 565 OUT OF DISTRICT 8 8 8 TOTAL 528 528 573 STAFF ATTENDANCE 97.03% 98.51% 95.9% DISTRICT FIRE DRILL REPORT SCHOOL DATE OF DRILL TIME OF DRILL LENGTH OF DRILL HILLTOP Oct. 19, 2016 10:16 AM 2:17 MT. VIEW Oct. 18, 2016 1:20 PM 1:10 SECURITY DRILL REPORT SCHOOL DATE OF DRILL TIME OF DRILL LENGTH OF DRILL HILLTOP Shelter in Place Oct. 19, 2016 2:00 PM 14:00 MT. VIEW Bomb Threat Evacuation Oct. 24, 2016 10:10 AM 10:00 10. RECOGNIZE PUBLIC - FOR AGENDA ITEMS ONLY While the Board respects the public s interest in voicing its questions, concerns or criticisms it may have regarding the conduct of the Board and/or its members, the Board wants to remind you that this privilege is not absolute, and statements that are disruptive, threatening, abusive, obscene, profane, irrelevant, overly lengthy or that interfere with the orderly process of the meeting will not be permitted. We remind everyone that that there is no privilege or qualified privilege with regard to any statements that you make before the Board of Education. Accordingly, your comments may result in action by a third party. Board Meeting Agenda - November 15, 2016 Page 3 of 12
11. FINANCIAL BUSINESS Board Secretary and Treasurer s Reports 11.1 Motion to approve that the Board Secretary s Report - October 2016 and the School Treasurer s Report October 2015 with a reconciled cash balance of $3,085,357.75 be accepted, certifying that no major account fund is over expended in violation of NJAC 6A:23-2.11(a) and sufficient funds are available to meet the financial obligation of the district for the remainder of the fiscal year. Revenues are being received as anticipated. Transfer of Funds 11.2 Motion to approve the transfer of funds for Mendham Borough Schools for the 2016-2017 school year as presented. 11.3 Other Financial Reports Motion to approve the following reports: Cafeteria Reconciliation - October 2016 Bill List 11.4 Motion to approve the Board of Education Bill List from October 18, 2016 to November 15, 2016 in the amount of $909,383.23 Board Meeting Agenda - November 15, 2016 Page 4 of 12
11.5 Motion to approve the Cafeteria Bill List for October 18, 2016 to November 15, 2016 in the amount of $ 9,678.12 Facilities 11.6 Motion to approve the following facilities/equipment applications pending custodial coverage: Out of District Facilities Use Location Group Dates/times Purpose Income/Cost Estimate Hilltop Gym West Morris Soccer Club* 1/7/2017-3/5/2017 Mon-Thurs 5-8, Sat 9am-3pm & Sun 11am-3pm Soccer Practice Tier 2 Fee: $ 742.17 Custodial Fee: $ 4,788 Total: $5,530.17 *Recognize West Morris Soccer Club as a Tier 2 organization in acknowledgement of club permitting use of goals and benches by the Mountain View soccer teams as well as providing soccer field lining in the Fall. Tier 3 Fee for above usage would have been $2,473.90. Tuition Contracts 11.7 Motion to approve agreement for Student #999051 to receive extraordinary services at the Somerset Hills Learning Institute for the 2016-2017 School Year. The total tentative tuition will be $23,400. Travel Expenses 11.8 Motion to approve the proposed travel expenditures as attached and in accordance with New Jersey Law A-5 and Board Policy 9250b1. Board Meeting Agenda - November 15, 2016 Page 5 of 12
Non-Public Security Aid 11.9 Motion to approve state aid award of $9,800 for Saint Joseph School for the purchase of security services. 11.10 Motion to approve and accept the following School Bus Emergency Evacuation Drill Report, according to the New Jersey Administrative Code N.J.A.C. 6A:27-11.2: Date of Drill Time School Location Route Number(s) Supervised By 10/14/16 8:05 A.M. 8:12 A.M Mountain View Middle School Entrance MB01A MB02A Mrs. Aimee Toth Mrs. Margaret Hogan 10/14/16 8:08 A.M. 8:10 A.M Hilltop Elementary School Entrance MB01A MB02A Mrs. Danielle Holmes Mrs. Margaret Hogan 11.11 2015-2016 AUDIT BE IT RESOLVED to accept the 2016 Comprehensive Annual Financial Report of the Mendham Borough Board of Education. 1. Administrative Practices and Procedures 2. Financial Planning, Accounting and Reporting 3. School Purchasing Program 4. School Food Service 5. Student Body Activities 6. Application for State School Aid 7. Pupil Transportation 8. Facilities and Capital Assets 9. Status of Prior Year s Findings/Recommendations Board Meeting Agenda - November 15, 2016 Page 6 of 12
The prior year recommendation regarding monitoring budget appropriation line items, and making transfers of budget appropriations as necessary was resolved in the current year and is not included in the current year. 11.12 Participation in Hunterdon ESC Cooperative Pricing System WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and WHEREAS, the Hunterdon County Educational Services Commission, hereinafter referred to as the Lead Agency " has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services; WHEREAS, on November 15, 2016 the governing body of the Mendham Borough Board of Education, County of Morris, State of New Jersey duly considered participation in a Cooperative Pricing System for the provision and performance of goods and services; NOW, THEREFORE BE IT RESOLVED as follows: TITLE This RESOLUTION shall be known and may be cited as the Hunterdon ESC Cooperative Pricing Resolution of the Mendham Borough Board of Education AUTHORITY Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the Mendham Borough Board of Education is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency. CONTRACTING UNIT The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey. EFFECTIVE DATE This resolution shall take effect immediately upon passage. 11.13 Participation in the Sustainable Jersey for Schools Certification Program Whereas The Mendham Borough Board of Education seeks to participate in Sustainable Jersey for Schools to focus attention and efforts on matters of sustainability and pursue initiatives that will lead to Sustainable Jersey for Schools Certification. Board Meeting Agenda - November 15, 2016 Page 7 of 12
Whereas The Mendham Borough Board of Education and District Superintendent seek to support and work with school staff and administrators, students, and parents to ensure a safe and healthy environment for students by encouraging our school community to implement sustainable, energysmart, eco-friendly, and cost-effective solutions. Whereas Extensive opportunities exist to teach students about ecological, economic and social sustainability, environmental health, and nutrition; to integrate sustainability education into classroom learning; and to support students in becoming leaders in making their schools healthier and more sustainable places. Whereas Many options and choices exist for schools to use resources more efficiently; to reduce, reuse, and recycle; to follow Green Building Standards for construction and major renovations; to form school partnerships; to eliminate toxic chemicals; to purchase (or produce) clean energy; and to purchase recycled paper, energy-efficient equipment and other green products to protect our global environment. Whereas Sustainability means using resources wisely, saving money, and reducing our impact on the environment, all of which will ensure the future health, safety, and prosperity of our children. Whereas The Mendham Borough Board of Education commits to the formation of at least one Sustainability Leadership Team (also referred to as Green Team ), based on the guidance of Sustainable Jersey for Schools Whereas Green Team members help schools adopt policies and practices addressing areas such as sustainability education and professional training, green purchasing, waste reduction, indoor air quality, energy-saving initiatives, and community partnerships. Whereas The Mendham Borough Board of Education will encourage Green Teams at all district schools by providing networking and educational opportunities. Therefore, it is resolved that the Mendham Borough Board of Education agrees to participate in Sustainable Jersey for Schools, and it is the board s intention to investigate pursuing certification for schools in the district. We hereby appoint Mr. James Rollo, Business Administrator, to be the district s liaison to Sustainable Jersey for Schools. We do hereby recognize Mountain View Middle School and Hilltop Elementary School as the agent(s) to carry out our commitment to building a sustainable school district through the implementation of Sustainable Jersey for Schools actions. We agree to support the district s schools in completing their actions. Board Meeting Agenda - November 15, 2016 Page 8 of 12
12. POLICY 12.1 Motion to approve the following policies for Second Reading and Adoption. Type Policy # Name New/ Revised Policy 5131.1 Harassment, Intimidation and Bullying Revised Policy 6171.1 Remedial Instruction Revised CARRIED: 12.2 Motion to approve the following policies for First Reading. Type Policy # Name New/ Revised Policy 4112.2 Certification Revised Policy 4112.4/4212.4 Employee Health Revised Policy 4112.6/4212.6 Personnel Records Revised CARRIED: 13. CURRICULUM AND INSTRUCTION 14. PERSONNEL 14.1 Motion to approve the following staff members as chaperones for the Winter Concert, at a rate of $45.00 per hour, pursuant to the terms of the collective bargaining agreement between the Mendham Borough Board of Education and the Mendham Borough Education Association. Staff Member Compensation Leigh Carpenter 3 Hours at $45 an hour for a total of $135.00 Samantha Ferrara 3 Hours at $45 an hour for a total of $135.00 Amy Funck 3 Hours at $45 an hour for a total of $135.00 Heather Keaney 3 Hours at $45 an hour for a total of $135.00 Maria Weinpel 3 Hours at $45 an hour for a total of $135.00 Board Meeting Agenda - November 15, 2016 Page 9 of 12
14.2 Motion to amend Motion 9.16 from the August 4, 2016 Board of Education meeting agenda to approve the following staff members for the stipend positions as listed below for the 2016-2017 school year, salaries will be adjusted if necessary, at the conclusion of negotiations between the Mendham Borough Board of Education and the Mendham Borough Education Association upon the recommendation of the Superintendent. Name Position Guide Step Salary Samantha Ferrara Biannual Musical (Director/Music) Other $2,500 Chelsea Varga Biannual Musical (Director/Choreography) Other $2,500 Susan Buckholz Biannual Musical (Set) Other $2,200 Paul Damato Biannual Musical (Set) Other $2,200 Marissa Dodge Biannual Musical (Costumes) Other $1,400 14.3 Motion to approve the following student observer as outlined below, upon recommendation of the Superintendent: Name College/School Attending School Date(s) Caitlin Hiley Kutztown University Mountain View 11/23/16 Cooperating Teacher(s)/Staff Ms. Denise Magrini Ms. Kerri McCaffrey Mr. Evan McLaughlin 14.4 Motion to approve the following student teacher as outlined below, upon recommendation of the Superintendent: Name College/School Attending School Date(s) 16 weeks in Kelsey Crist College of Saint Elizabeth Hilltop Elementary Spring 2017 Cooperating Teacher/Staff Mrs. Kagan Board Meeting Agenda - November 15, 2016 Page 10 of 12
14.5 Motion to approve Mr. Bryan Booth as a Part-Time Technology Technician for the 2016-2017 school year, at the rate of $13.00 per hour, 20 hours per week during the school year and 25 hours per week during the summer, pending successful completion of a criminal background check and upon the recommendation of the Superintendent. 14.6 Motion to approve for appointment Ms. Lori Prussack as a Substitute Nurse and Mr. Martin Ford as Substitute Teacher for the 2016-2017 school year, upon successful completion of substitute orientation, criminal background check and upon the recommendation of the Superintendent. 15. OTHER BUSINESS 15.1 Motion to amend motion 17.7 from June 14, 2016 meeting to read Qualitative Goal instead of Quantitative Goal. 15.2 Motion to direct the Business Administrator to explore the feasibility of leaving the School Employees' Health Benefits Program in order to find another provider of health insurance for employees. 16. RECOGNIZE PUBLIC While the Board respects the public s interest in voicing its questions, concerns or criticisms it may have regarding the conduct of the Board and/or its members, the Board wants to remind you that this privilege is not absolute, and statements that are disruptive, threatening, abusive, obscene, profane, irrelevant, overly lengthy or that interfere with the orderly process of the meeting will not be permitted. We remind everyone that that there is no privilege or qualified privilege with regard to any statements that you make before the Board of Education. Accordingly, your comments may result in action by a third party. Board Meeting Agenda - November 15, 2016 Page 11 of 12
17. ADJOURNMENT TIME: Motion to adjourn the meeting. CARRIED: Board Meeting Agenda - November 15, 2016 Page 12 of 12