DESERT COMMUNITY COLLEGE DISTRICT REGULAR BOARD MEETING MULTI-AGENCY LIBRARY COMMUNITY ROOM FRIDAY, JANUARY 15, 2010 MINUTES I. CALL TO ORDER PLEDGE OF ALLEGIANCE The meeting was called to order at 9:35 a.m. by Board Chair Marman. CSEA President Mary Lisi led the Pledge of Allegiance. II. III. ROLL CALL Trustees Becky Broughton, Charles Hayden, John Marman, Bonnie Stefan and Student Trustee Borgetti were present. Merle C. Bud Miller was not present. AGENDA A. CONFIRMATION OF AGENDA: Two items have come to the attention of the board not on the posted agenda. Human Resources item #11: Employment Agreement and #12: Leadership: Limited Term Interim Appointment. Trustee Broughton requested they be added to the Action agenda, not Consent. A motion was made by Trustee Broughton, seconded by Trustee Stefan, to add these 2 items to the Action agenda. Motion carried unanimously with one absent. A motion was made by Trustee Broughton, seconded by Trustee Hayden to confirm the agenda of the regular meeting of January 15, 2010, with the additions noted. The motion carried unanimously with one absent. IV. PUBLIC COMMENTS (All Items): There were no requests to address the Board. V. APPROVE THE MINUTES OF: There were no corrections to the minutes of December 11, 2009 and they stand approved. VI. REPORTS A. GOVERNING BOARD Trustee Hayden reported on his activities: Attended a meeting at Palm Desert High School, with Trustee Marman and Trustee Stefan. Jack O Connell, CA Superintendent of Education, was the featured speaker at this Education Summit.
Trustee Bonnie Stefan reported on her activities: Attended the Public Safety Academy graduation Attended the Wind Turbine graduation at the Desert Energy Enterprise Center Trustee Broughton reported on her activities: Attended the Public Safety Academy graduation Attended the Nursing Pinning Student Trustee Borgetti reported on her activities: Attended the December and January World Affairs Council dinners Attended the ASCOD Leadership Retreat Trustee Marman reported on his activities: Attended the Education Summit at Palm Desert High School with presenter Jack O Connell, CA Superintendent of Education Attended a Public Safety Academy graduation Attended the Wind Technology graduation Had a meeting with Michael Barnard of the COD Foundation Spoke with Assemblymember Brian Nestande regarding AB581, which is the proposed change to the 50% rule. Attended a Pathways to Success Foundation meeting Gave a presentation to the Palms to Pines Rotary Club and that club gave a scholarship to one of the Fall graduating nurses, with the stipulation that nurse stay in the valley. Trustee Marman asked that the staff members waiting to read the two Proclamations be allowed to do so now. The Board agreed and Stephanie Paramore, Upward Bound Coordinator, read the Black History Month Proclamation. John Jaramillo, Dean, Applied Science and Business, read the Career and Technical Education Month Proclamation. B. COLLEGE OF THE DESERT FOUNDATION Michael Barnard, Interim Executive Director of the Foundation, was present and gave a brief report. C. COLLEGE OF THE DESERT ALUMNI ASSOCIATION Mr. Gene Marchu, Executive Director of the Alumni Association, was present and gave a brief report. D. ACADEMIC SENATE Dr. Rey Ortiz, Academic Senate President, was present and gave a brief report. E. FACULTY ASSOCIATION Mr. Chuck Decker, President of the Faculty Association, was not present. F. C.O.D.A.A. Dr. Fergus Currie, President of CODAA, was present and gave a brief report.
G. CSEA Ms. Mary Lisi, President of CSEA, was present and gave a brief report. H. ASCOD Ms. Aries Jaramillo, President of ASCOD, was present and gave a brief report. VIII. ADMINISTRATIVE REPORTS A. President President Patton reported on the following: updated the members on the construction incident on campus this week involving fumes. He spoke with the 5 employees that had been hospitalized and all were home and doing fine. Administrative staff had a de-briefing at the end of the day on the college s handling of the situation and discussed what worked and what didn t. The Hilb will remain closed today in order to air out the building. Update on the state budget situation. The college continues to look at our process to protect our employees as much as we can. John Jaramillo, Dean, Applied Science and Business is working on bringing back various programs the community has been requesting. He is also working on funding. There are benefactors helping us develop programs like the School of Real Estate Design, Development and Construction Management. They will be presenting a forum series, using speakers that are well-known in the community. The first one will be on real estate on February 25. Mr. Jaramillo plans for 3 of these a year. Wednesday is the dedication of our Desert Energy Enterprise Center COD s Great Decisions series starts January 27 and goes until March 16 Palm Springs International Playwright Festival January 22-24. This festival is presented by Playwright Circle and College of the Desert and will be held on the COD campus. B. Vice President Business Affairs Dr. Edwin Deas provided a handout entitled Primary Assessment of the Governor s State of the State Address and 2010/11 Budget Recommendations and reviewed it with the board members. COD s plan is to continue to proceed with our multiple year budget process as has been laid out. Trustee Marman commented the intent of the Board and Administration is to move this college forward. Improvements and adjustments are being made to service our community the best we can. Working together is key to our success. Dr. Deas also distributed the Citizen s Oversight Committee (COC) Annual Report for 08/09. He noted this publication will be distributed Valley-wide. Dr. Deas thanked the members of the COC, who give freely of their time and expertise, to insure we are accountable to the people that provided the funds for these projects. Trustee Marman pointed out that the total budget figure is higher than the original bond amount due to sound investing of these funds by the college.
C. Vice President Academic Affairs Mr. Farley Herzek reported the following: Classes are filling much faster this Spring semester. Added 27 SIUs in math, English and micro-biology. These are gatekeeper classes for the Nursing program. We will be providing greater opportunity to our higher achieving LVN students, who will be able to come into the third semester RN program. Leslie Young, Dean Health Sciences and Early Childhood Education, has worked on developing a federal grant application, which partners COD with local school districts to increase graduation rates and move lower-achieving high school students into our nursing program. COD could realize $300,000 a year for 3 years if this grant is approved. Congratulations to Dean John Jaramillo and Larry McLaughlin on the success of the first graduating class from the Desert Energy Enterprise Center. Under the leadership of Tony DiSalvo, COD will immediately utilize the Title V grant funds to target an increase of transfer and our CalPASS programs. A CalPASS presentation is expected to be given at the April board meeting. Dr. Jim Berg, Dean Social Sciences and Arts, has published an article in the Chronicle. There is a new film out called A Single Man, based on a novel that Dr. Berg is very knowledgeable about and the article is about the novel. Under the leadership of Juan Lujan, COD continues to move forward in designing a summer enrichment program. COD is still on target to be 15% over CAP, which translates to approximately 1,000 unfunded FTES, which equals approximately $4.6M. D. Vice President Student Affairs Dr. Diane Ramirez reported the following: COD has higher enrollment with fewer classes available and we are making a strong effort to keep students informed as to what classes are available. Student Affairs has formed an efficiency taskforce and they are looking at the best ways to deliver services to our students. A second grant, a comprehensive Title V, has been submitted and would provide more service to our students. We did not receive it the first time and will resubmit it. The Indian Wells Town Hall series provides 10 free seats to COD students plus a chaperone. Trustee Marman commented on the signs around campus Rent your textbooks. Dr. Ramirez said this is due to the efforts of the Textbook Affordability Taskforce. Student Trustee Borgetti asked if the text message system was used to inform students of the closing of the Hilb. President Patton said it was not used. There had been discussion as to whether to do so, but it was decided not to use it since there were so few students on campus.
Student Trustee Borgetti also asked if students would be permitted to attend the Curriculum Committee Task Force meetings. Dr. Rey Ortiz, Academic Senate President, will talk to the Chair of the committee. Trustee Broughton asked when the board will see a progress report on their current goals. President Patton reported the goals were due recently and we are in the process of compiling that information. Pam LiCalsi, Executive Director Institutional Effectiveness, said all of the reports will be on the portal. She and President Patton have discussed this and are working on how best to handle it. Trustee Broughton would also like to have discussion about the benchmarks, the performance indicators. The 10/11 goals are in process. A special study session will be planned but it was agreed to wait until a new board member is seated. Trustee Broughton asked when the Education Master Plan will be completed. Mr. Herzek reported it is being revised and will be presented to the board at the May or June board meeting. Trustee Broughton asked what programs we see for the East and West Valley campuses and how those programs meet the community s needs? Mr. Herzek said the major part of discussions is to identify the programming in the East and West Valley. President Patton and Dr. Deas met with the Mayor and City Council of Palm Springs recently and are close to being ready to roll out what the campus will look like and the various aspects of the campus. Trustee Marman asked if a calendar could be put together for all the campus community to view, with a timeline for completion of all these plans. President Patton explained until we have a definite time for the transfer of land it would be difficult to put together a timeline. Trustee Hayden thought it important we keep the public informed of our progress. Chair Marman called a 10-minute break. XI. CONSENT AGENDA: All items on the Consent Agenda will be considered for approval by a single vote without discussion. Any Board member may request that an item be pulled from the Consent Agenda to be discussed and considered separately in the Action Agenda. A motion was made by Trustee Broughton, seconded by Trustee Stefan, to approve the consent agenda as presented. Motion carried unanimously with one absent. A. BUSINESS AFFAIRS Human Resources 1. Classified New Appointments 2. Hourly Personnel Student Workers 3. Employment Agreements 4. Volunteers 5. Leadership Job Description 6. Classified Resignation 7. Hourly Personnel Adjunct Faculty 8. Educational Administrator Contract Placement 2010-2012 9. Classified Voluntary Reduction in Lieu of Layoff 10. Classified Transfer in Lieu of Layoff
B. BUSINESS AFFAIRS Business Services, Fiscal Services 1. Gifts/Donations to the District 2. Approval of Contracts 3. Payroll #6 4. Ratify or Approve Out of State/Country Travel 5. Approval of Warrant Lists X. ACTION AGENDA A. ITEMS PULLED FROM THE CONSENT AGENDA FOR SEPARATE DISCUSSION AND CONSIDERATION With Board approval, two Human Resources items were added; #11 Employment Agreements and #12 Leadership: Limited Term Interim Appointment. Trustee Broughton asked that the paperwork involved with these late items be attached to the minutes. She understands the importance of not waiting until the February meeting to see these items and wants it to be clear this information came to the board s attention after the 72 hour posting deadline. 1. Employment Agreements A motion was made by Trustee Broughton, seconded by Trustee Stefan, to approve the Employment agreements as presented. Motion carried unanimously with one absent. 2. Leadership Limited Term Interim Appointment A motion was made by Trustee Stefan, seconded by Trustee Hayden, to approve the Leadership Limited Term Interim Appointment as presented. Motion carried unanimously with one absent. B. BOARD OF TRUSTEES 1. Board of Trustees: Resignation A motion was made by Trustee Hayden, seconded by Trustee Stefan, to accept, with regret, the resignation of Merle C. Miller as presented. Motion carried unanimously. The Board members expressed their pleasure in working with him and while they reluctantly accept his resignation, they understand it is best for him. The Board would like an opportunity to thank him for his service to the College at a future board meeting. C. PRESIDENT 1. Proclamation: Black History Month A motion was made by Student Trustee Borgetti, seconded by Trustee Stefan, to approve the proclamation as presented. Motion carried unanimously.
2. Proclamation: Career and Technical Education Month A motion was made by Trustee Hayden, seconded by Trustee Broughton, to approve the proclamation as presented. Motion carried unanimously. D. BUSINESS AFFAIRS Business Services, Fiscal Services, Facilities Services 1. Resolution #196 Owner Controlled Insurance Programs (Wrap Up) A motion was made by Trustee Broughton, seconded by Trustee Stefan, to approve Resolution #196 as presented. A roll call vote was taken with all members voting aye. Motion carried unanimously. 2. Resolution #197 Budget Adjustments A motion was made by Trustee Broughton, seconded by Trustee Stefan, to approve Resolution #197 as presented. A roll call vote was taken with all members voting aye. Motion carried unanimously. 3. Nonresident and Foreign Tuition Fee for 2010-11 A motion was made by Trustee Hayden, seconded by Trustee Stefan, to approve the nonresident and foreign tuition fee for 2010-11 as presented. Student Trustee expressed concern on raising these tuition fees. Trustee Marman said he had the same reservations but discussed it with Administration, who pointed out College of the Desert s nonresident and foreign tuition fees are one of the lowest in California. Motion carried unanimously. F. ACADEMIC AFFAIRS Instruction 1. Approval of Curriculum Modifications for 2010-11 Academic Year A motion was made by Trustee Stefan, seconded by Student Trustee Borgetti, to approve the Curriculum Modifications for 2010-2011 Academic Year as presented. Motion carried unanimously with one absent. XIII. SUGGESTIONS FOR FUTURE AGENDAS 1. Update on goals of the institution possibly in February and a study session in March on the board s goals. Trustee Marman updated the board on the previously discussed designate smoking areas. This is not a short process and the Health and Safety Committee are working on it. There should be something in place in the Fall. 2. Trustee Broughton asked how the textbook rental program was going. Dr. Deas has asked Dean Goetz, manager of the Bookstore, to give a report in February.
3. Trustee Mman asked for a report from Dr. Ramirez on the progress of the Cravens Student Sakes building. 4. Trustee Hayden is working with the College Recovery Program (CRC) and will bring information to the board in March. Dr. Deas reported that he and Robert Blizinski, Executive Director Human Resources, are working on a protocol for the approval/ratification of appointments, and will present this information at the next study session. XIV. WOURN TO CLOSED SESSION XVI. CLOSED SESSION: 1. PUBLIC EMPLOYEE/GOVERNMENT CODE SECTION 54957: Appointment of a Public Employee XVII. RECONVENE TO OPEN SESSION No reportable action taken in closed session. XVIII. ADTOURN A motion was made by Trustee Broughton to adjourn. Meeting adjourned at 12:38 p.m.