2017-2018 Health Care and Safety of Employees, Students, and Guests Plan COE Standard [6] Condition [5] Academic Year: 2017-2018 Summary of information:
The documents enclosed within the Health Care and Safety of Employees, Students, and Guests Plan demonstrates CV-TEC s ongoing planning to address and assure the health and safety of the institution s employees, students, and guests. Located within the plan are divisional protocols, programs, and plans illustrating CV-TEC s commitment to safety, information, and communication. The information enclosed is distributed in a variety of mediums allowing the various stakeholder constituents access to information. Each section of the plan is reviewed and updated through various divisional committees in conjunction with local administrators, teachers, health-safety-risk management trainer, law enforcement agencies, and other state/federal agencies.
Table of Contents: Section 1.) Confined Space Program- Section 2.) Exposure Control Plan Section 3.) Hazard Communication Program Section 4.) Health and Wellness Policy/Brochure Section 5.) Lock Out/ Tag Out Management Plan Section 6.) PAD System Protocol Section 7.) Personal Protective Equipment Program Section 8.) Respiratory Protection Program Section 9.) Safety Policy Compilation Section 10.) School Safety Plan
Section 11.) Reporting and Investigating Accidents Section 12.) Distribution Section 13.) Revisions, Updates, and Evaluations Section 1.) Confined Space Program All confined spaces located at Champlain Valley Educational Services (CVES) shall be identified, investigated, and access shall be denied until the location has been cleared for entry in accordance with this program. This program is in accordance with the Occupational Safety and Health Administration's (OSHA) Permit Required Confined Spaces Standard, Title 29, Code of Federal Regulations 1910.146. Authority and Responsibility The Health, Safety, Risk Management Specialist is responsible for the following: 1. Investigating all known and suspected confined spaces; 2. Completing a confined space profile (Appendix A) for all confined spaces; 3. Designating confined spaces as permit-required confined spaces or non-permit confined spaces; 4. Implementing the measures necessary to prevent unauthorized entry into a permit-required confined space by posting warning signs or other equally effective means; 5. Determining if a permit-required confined space can be reclassified as a non-permit confined space; 6. Developing, implementing and annually reviewing the district program for permit-required confined spaces; 7. Providing a means of training employees involved with permit-required confined space contact; and 8. Coordinating with the department supervisor and contractor's entry supervisor to ensure proper procedures are followed prior to entry, during entry operations, and after entry into permit required confined space(s). The contractor (or municipality) shall be responsible for the following: 1. Utilizing any available information from the CVES regarding the permit-required confined space hazards and entry operations prior to entry; 2. Informing CVES of the (OSHA compliant) permit-required confined space program to be followed by the contractor; 3. Maintaining compliance with the confined space program throughout all phases of the job. Employees are responsible for complying with CVES policies for permit-required confined spaces. Section 2.) Exposure Control Plan For Public Sector Employers, you may contact the following State Labor Department Public Employee Safety and Health District Office: Albany (518) 457-5508 Binghamton (607) 721-8211 Buffalo (716) 847-7133 Garden City (516) 228-3970
New York City (212) 775-3548 Rochester (585) 258-4570 Syracuse (315) 479-3212 Utica (315) 793-2258 White Plains (914) 997-9514 Acquired Immune Deficiency Syndrome (AIDS), Hepatitis B, and Hepatitis C warrant serious concerns for workers occupationally exposed to blood and certain other body fluids that contain bloodborne pathogens. In recognition of these potential hazards, the Occupational Safety and Health Administration (OSHA) has implemented a regulation [Bloodborne Pathogens 29 Code of Federal Regulations (CFR) 1910.1030] to help protect workers from these health hazards. This exposure control plan has been developed by the school district in order to identify, educate, and protect employees that may have occupational exposure to bloodborne pathogens. The plan is a direct response to the Occupational Safety and Health Administration regulation 29 CFR 1910.1030, Bloodborne Pathogens. The major intent of this regulation is to prevent the transmission of bloodborne diseases within potentially exposed workplace occupations. The standard is expected to reduce and prevent employee exposure to the Human Immunodeficiency Virus (HIV), Hepatitis B Virus (HBV), Hepatitis C (HCV) and other bloodborne diseases. The Occupational Safety and Health Administration (OSHA) reports that the overall incidence rate for Hepititis B has dropped more than 80% since 1985, with much of the credit given to the adherence to this standard (2006). The standard requires that employers follow universal precautions, which means that all blood or other potentially infectious material must be treated as being infectious for HIV, HBV, and HCV. Each employer must determine the application of universal precautions by performing an employee exposure evaluation. If employee exposure is recognized, as defined by the standard, then the standard mandates a number of requirements. One of the major requirements is the development of an Exposure Control Plan, which mandates engineering controls, work practices, personal protective equipment, HBV vaccinations and training. The standard also mandates practices and procedures for housekeeping, medical evaluations, hazard communication, and recordkeeping. Adherence to appropriate work practices and utilization of protective equipment within the school environment will help to reduce the potential of the transmission of bloodborne pathogens including but not limited to the Hepatitis B Virus (HBV) Hepatitis C (HCV) and Human Immunodeficiency Virus (HIV). General infection control principles and hygiene measures shall routinely be followed such as in the case of the practice of universal precautions. The concept of "Universal Precautions" shall be an integral part of staff training in general infection control procedures. Whenever staff are exposed to blood or bodily fluids visibly contaminated with blood, the assumption will always be made that these fluids are infectious (contaminated with HIV, HBV or HCV for example) and therefore be dealt with in the appropriate manner. This will include the use of protective equipment (latex/vinyl/nitrile gloves, etc.), and approved sanitization and disposal procedures. It should be noted that exposure to other bodily fluids (feces, vomitus, urine, etc.) have not been documented as sources of transmission for HIV, HBV and HCV, however, their potential for transmitting other disease-causing organisms shall always be considered. The school district exposure control plan shall include the following components at a minimum: A written infection control program. Determination of employees at risk for occupational exposure to bloodborne pathogens.
Documentation of employee vaccination against Hepatitis B Virus. Standard Operating Procedures (SOP's) for specific work area. Necessary materials and Personal Protective Equipment. Designated "Qualified Person" to coordinate overall program. Annual employee training and updates as necessary. Documentation of "incident exposure" and follow-up. Medical waste disposal. Annual review of the entire exposure control program. This exposure control plan and overall infection control program will help reduce the risk of occupational exposure to bloodborne pathogens (HIV, HBV, HCV) and other infectious agents thus providing a safe environment for both students and staff. The C.E.W.W. BOCES is committed to provide a safe and healthful work environment for our entire staff. In pursuit of this endeavor, the following Exposure Control Plan (ECP) is provided to eliminate or minimize occupational exposure to bloodborne pathogens in accordance with OSHA Bloodborne Pathogens Standard, Title 29 Code of Federal Regulations 1910.1030. The ECP is a key document to assist our school district in implementing and ensuring compliance with the standard, thereby protecting our employees. This ECP includes: I. Employee Exposure Determination II. The procedure for evaluating the circumstances surrounding an exposure incident, and III. The schedule and method for implementing the specific sections of the standard, including: Methods of compliance Hepatitis B vaccination and post-exposure follow-up Training and communication of hazards to employees Recordkeeping Section 3.) Hazard Communication Program The goal of a Hazard Communication Program is to be sure employers and employees know about work hazards and how to protect themselves; this should help to reduce the incidence of chemical source illness and injuries. Chemicals pose a wide range of health hazards (such as irritation, sensitization, and carcinogenicity) and physical hazards (such as flammability, corrosion, and reactivity). OSHA s Hazard Communication Standard (29 CFR 1910.1200) and the NYS Right-To-Know Law (1980 Laws, Ch. 551) are designed to ensure that information about these hazards and associated protective measures is disseminated to workers and employers. This is accomplished by requiring chemical manufacturers and importers to evaluate the hazards of the chemicals they produce or import, and to provide information about them through labels on shipped containers and more detailed information sheets called Safety Data Sheets (SDS). All employers with hazardous chemicals in their workplaces must prepare and implement a written hazard communication program, and must ensure that all containers are labeled, employees are provided access to SDS s, and an effective training program is conducted for all potentially exposed employees. The Hazard Communication Standard (HCS) and NYS Right-To-Know Law (NYS RTK) provide workers the right to know the hazards and identities of the chemicals they are exposed to in the workplace. When workers have
this information, they can effectively participate in their employers protective programs and take steps to protect themselves. In addition, the standard gives employers the information they need to design and implement and effective protective program for employees potentially exposed to hazardous chemicals. Together these actions will result in a reduction of chemical source illnesses and injuries in American workplaces. The Champlain Valley Educational Services (CVES) Hazard Communication Program has been established to ensure compliance with this standard. This involves providing important health and safety information about the hazards associated with hazardous chemicals used by staff, students, and faculty. These individuals may be exposed to chemicals, or products containing hazardous ingredients, in their workplace, classrooms, or as part of their daily job functions. The CVES Health Safety Risk Management Office (HSRM) developed this written Hazard Communication Program to ensure that: The individuals or departments responsible for the implementation of the Hazard Communication program are specified. The specific and potential chemical hazards associated with working at CVES are recognized. The locations of important health and safety information, such as SDS s, are specified. The requirements for employee training are specified. The requirement for labeling hazardous containers in CVES Facilities are specified. Procedures to be followed when outside contractors are conducting work with or near hazardous chemicals. CVES emergency procedures. Responsibility Program coordination and audit functions shall be provided by the Director of Facilities. Responsibilities of departments, supervisors and instructors are as designated in specific sections of the Funds and other resources necessary for the implementation and administration of this program in accordance with Hazard Communication Standards, the development of training materials and other related activities shall be the responsibility of each department in cooperation with the Director of Facilities. Section 4.) Health and Wellness Policy/Brochure The declining health of our students is a nationwide crisis/ Childhood obesity and other diet-related diseases are increasing at alarming rates and have reached epidemic levels. But the problem doesn t end with just being overweight or obese. Children who are overweight are at risk of developing serious long-term health problems, diseases, asthma, and certain cancers. Overweight children are more often affected by discrimination, stress and low self-esteem and are more likely to become obsess adults. Poor diets and physical inactivity is posed to replace tobacco uses as the number one cause of preventable death in this country. In New York State, cardiovascular disease is the leading cause of death despite improvements in prevention, detection, and intervention. The establishment of lifelong good nutrition and physical activity habits is the key to reversing this alarming trend. The Board of Education recognizes that schools are in a position to influence the lifelong dietary and physical activity habits of children. They, in partnership with parents, are responsible for conveying the importance of good nutrition, effective exercise, and generally healthy lifestyle. The Board further recognizes that students who are well nourished and healthy are more likely to be academically motivated, alert, and successful and that good nutrition plays a crucial role in cognitive development and learning.
The Board of education is committed to maintaining an academic and work environment for all students and employe4es that promote good nutrition and physical health. It is the intention that this will lead to the improved health of our students, staff, and school community. To that end, the Board of Education directs a Health and Wellness Committee to develop, implement, and evaluate guidelines which will govern the food related activities of all groups within the school. Section 5.) Lock Out/ Tag Out Management Plan This policy is designed to ensure that Champlain Valley Educational Services (CVES) faculty and staff comply with the "Lock Out/Tag Out" program. This program establishes procedures for using energy isolating devices to disable machines or equipment to prevent unexpected start up or release of stored energy that may cause injuries. This policy applies to all CVES employees who may perform service and/or maintenance on machines and equipment capable of "unexpected" start up or release of stored energy. Section 6.) PAD System Protocol To provide trained employees of Champlain Valley Educational Services with uniform guidelines to follow when responding to sudden cardiac arrest incidents and intervening with an Automated External Defibrillator (AED). This manual will serve as a guideline for the Champlain Valley Educational Services Public Access Defibrillator (PAD) Program. Section 7.) Personal Protective Equipment Program In order to protect the health and welfare of each Champlain Valley Educational Services (CVES) employee and to maintain compliance with state, federal and local regulations, appropriate protective equipment is required in areas where there may be a risk of injury or exposure to hazardous substances or conditions. This program contains general requirements to protect district employees from various hazards encountered in their work area. The use of appropriate personal protective safety equipment applies to faculty, staff, students, visitors and volunteers performing tasks or entering areas that require specific Personal Protective Equipment (PPE). Other requirements for the use of PPE are defined for hazard specific to: Confined Space Entry Plan Respiratory Protection Plan Hazardous Communication Plan Exposure Control Plan Lock Out/Tag Out Management Plan Section 8.) Respiratory Protection Program
The purpose of this program is to ensure that all Champlain Valley Educational Services (CVES) employees required to wear respiratory protection as a condition of their employment are protected from respiratory hazards through the proper use of respirators. All respirator use will occur within the context of a comprehensive program as per the standards set forth by OSHA or the Department of Labor, Public Employee Safety and Health Program (PESH). This requires a written program, medical evaluation, training, and fit testing. See OSHA standard 29 CFR 1910.134 or www.osha.gov for additional information. Program Scope and Application This program applies to all employees who may require respiratory protection for infection control purposes during normal work operations and during non-routine or emergency situations. This program is limited to the use of disposable particulate respirators (minimum N95). The types of work activities which require employees to wear disposable N95 respirators are outlined below: Work Activity to be Performed Where, When, Other Factors Providing direct patient care and/or having close patient contact (within 6 feet) In patient care areas when either CDC or the NYSDOH recommend the use of N 95 precautions. Program Components Program Administration Program Scope/Application Identifying Work Hazards Respirator Selection Medical Evaluations Fit Testing Proper Respirator Use Cleaning and Disinfecting Inspection and Storage Respirator Training Evaluating/Updating Program Roles and Responsibilities Documentation and Record-keeping Section 9.) Safety Policy Compilation Section 10.) School Safety Plan In an effort to provide a safe, secure, and conducive learning environment, Champlain Valley Educational Services (CVES) has developed a District-Wide Safety Plan and Building-Level Response Plans to address issues that could adversely affect the employees, staff, students, and visitors of the District. These plans provide
specific procedures as to the method and manner of notification of parents, guardians, and persons in parental relationship, regarding violent incidents that occur in or on district owned properties and during district sponsored events. Section 11.) Reporting and Investigating Accidents Each individual protocols, programs, and plans responds to the reporting and investigation of accidents independently. Section 12.) Distribution Each individual protocols, programs, and plans is available within the intranet and division website. Section 13.) Revisions, Updates, and Evaluations Each individual protocols, programs, and plans is revised, updated, and or evaluated on a yearly basis or when the need arrives.