MOUNTWEST COMMUNITY & TECHNICAL COLLEGE INSTITUTIONAL BOARD OF GOVERNORS Thursday, September 15, 2016 8:00 a.m. Rm G07A Muntwest Cmmunity & Technical Cllege Huntingtn, WV 1. Call t Order and Determinatin f Qurum Jeffrey Gad, Chairman 2. Cnsent Agenda Jeffrey Gad, Chairman Apprval f Minutes August 18, 2016* 3. Review f Fiscal Year 2017 IBOG meeting dates and thse f the WV Cuncil fr Cmmunity & Technical Cllege Educatin Jeffrey Gad, Chairman* 4. Review f Memrandum f Understanding with Marshall University Dr. Keith J. Ctrne, President 5. President s Reprt Dr. Keith J. Ctrne, President 6. Future Bard Agenda Items Jeffrey Gad, Chairman 7. Annuncements: Public cmment perid n the Ntice f Intent t Create an Institutinal Rule n Firearms, Weapns & Explsives ends September 17, 2016 IBOG Meeting, Thursday, Octber 20, 2016 beginning at 8:00 a.m. in Rm G07A at Muntwest Cmmunity & Technical Cllege Acknwledgements Other 8. Pssible Executive Sessin under the Authrity f WV Cde 6-9A-4 Relating t Prperty Acquisitins, Leases and/r Persnnel Issues 9. Adjurnment * Actin Items
MOUNTWEST COMMUNITY & TECHNICAL COLLEGE INSTITUTIONAL BOARD OF GOVERNORS MINUTES Thursday, August 18, 2016 8:00 a.m. Muntwest Cmmunity & Technical Cllege Rm G07A One Muntwest Way Huntingtn, WV PRESENT: ABSENT: Jeremy Blackshire, Cathy Burns, Ruth Cline, Matthew Deerfield, Thmas Gibsn, Jeffrey Gad, Jim Hale, Jasn Mses Ed Bays, Mark Gerge, Mike Herrn and Tyler Triplett ALSO ATTENDING: President Keith J. Ctrne, Derek Adkins, Angela Bradshaw, Billie Brks, Dr. Steven Brwn, Debra Ellitte, Dr. Harry Faulk, Tmmie Kelley, Michael McCmas, Dr. Natalie Mills, Stephanie A. Neal, Heather Pack, Bethany Perry, Dr. Daniel Sadler, Kim Schreder, Chris Stevens, Terri Tmblin-Byrd, and Rebeca White AGENDA ITEMS: 1. Call t Order and Determinatin f Qurum Jeffrey Gad, Chairman: Jeffrey Gad, IBOG Chairman, called the meeting t rder at 8:00 a.m. A qurum was established. 2. Cnsent Agenda Jeffrey Gad, Chairman: A mtin was made by Tm Gibsn and secnded by Jasn Mses t apprve the minutes f the June 9, 2016 meeting f the Institutinal Bard f Gvernrs. The mtin was apprved. 3. Apprval f Revisin t IBOG Cllege Ends* - Jeffrey Gad, Chairman: A mtin was made by Jasn Mses and secnded by Tm Gibsn t apprve changing item number ne f the Cllege Ends statement t read Health, Technical and Service Industries and t change item number three t read Access t 4 year clleges in an effrt t clarify the Bard s intent. The mtin was apprved. 4. Apprval f IBOG Plicy Revisins Jeffrey Gad, Chairman: A mtin was made by Jasn Mses and secnded by Jim Hale t cnsider as a whle a recmmendatin t change references in IBOG Plicy Gvernance plicies as listed belw frm CEO t President. The mtin was apprved.
Plicy #2: Gvernance Prcess Bard Jb Cntributins* Plicy #3: Gvernance Prcess - Chairpersn s Rle* Plicy #4: Gvernance Prcess Bard Members Cde f Cnduct* Plicy #5: Gvernance Prcess Cmmittee Principles* Plicy #1: Executive Limitatins General Executive Cnstraint* Plicy #2: Executive Limitatins Staff Treatment* Plicy #3: Executive Limitatins Cmpensatin and Benefits* Plicy #4: Executive Limitatins Financial Cnditin* Plicy #5: Executive Limitatins Asset Prtectin* Plicy #6: Executive Limitatins Cmmunicatin and Supprt t the Bard* Plicy #1: Bard-CEO Relatinship Delegatin t the CEO* Plicy #2: Bard-CEO Relatinship CEO Jb Cntributin* Plicy #3: Bard-CEO Relatinship Mnitring CEO Perfrmance* 5. Ntice f Intent t Create an Institutinal Rule n Firearms, Weapns & Explsives Dr. Keith J. Ctrne, President: President Ctrne indicated during the 2016 regular legislative sessin, the WV Legislature changed WV State Cde t allw fr certain individuals t carry a cncealed weapn. In rder fr Muntwest Cmmunity & Technical Cllege t maintain a safe and secure envirnment in which t cnduct educatin activities, the Cllege had been perating n the prpsed rule as an Administrative Prcedure. Fllwing discussin, a mtin was made by Tm Gibsn and secnded by Cathy Burns fr the Bard t give ntice f the intent t establish an institutinal rule n Firearms, Weapns & Explsives and that prvided n substantive cmments are received, the rule will be apprved. The mtin was apprved. 6. President s Reprt Dr. Keith J. Ctrne, President: President Ctrne reprted n the fllwing items: The Fall 2016 semester began August 15, 2016. Althugh the Benedum grant prpsal was nt selected, the Cllege has mved frward with a Dual Credit initiative pilting in the Cabell Cunty high schls. Several areas within the Career and Technical Divisin have been identified fr dual credit curses. Megan Russell is serving as the crdinatr f this initiative. September 22 is Cllege Day at Muntwest. This day was frmerly knwn as Tech Prep Day. High schl students within the cllege s service area will be cming t Muntwest fr ne-half day f instructin. President Ctrne requested the Bard review the Memrandum f Understanding with Marshall University at its next meeting. A number f transitins within the Cllege have ccurred r are under cnsideratin: Mike Dunn retired as the Directr f Physical Plant effective June 30, 2016. The cntract with the Cllege Bkstre is cming up fr bid. Fllett is the current vendr.
A request fr prpsals fr marketing services fr the Cllege is currently underway as the current cntract with Bulldg Creative Services will be expiring sn. The Cllege is cnsidering what internal staffing needs fr marketing that there may be within the cllege. The Cllege is partnering with Ohi University n a degree in Nursing where students attend their first year at Muntwest and cmplete their next three years fr a Bachelr s degree in Nursing at Ohi University and a BS degree in Scial Wrk where students cmplete tw years at Muntwest and tw years at Ohi University. The Cllege has recently cmpleted feasibility studies n childcare and the need fr a facility fr the Vet Tech prgram. A request fr prpsals t prvide Café services at the Cllege will cnclude sn. The Cllege is cnsidering internal versus external csts assciated with perating the Café. Cngressman Evan Jenkins will be n campus September 19, 2016 fr the Cllege s annual Cnstitutin Day Celebratin. The Cllege is pilting a perfrmance management system fr all staff called the Big 5. Direct reprts t the President are currently participating in the pilt prgram. Cllege-wide implementatin is prjected t be January 2016. 7. Future Bard Agenda Items Jeffrey Gad, Chairman: Jasn Mses suggested in the future the Bard shuld meet in July t discuss the implementatin f any increases in tuitin. Review Memrandum f Understanding with Marshall University. Review f fiscal year 2017 IBOG meeting dates and fiscal year 2017 WV Cuncil fr Cmmunity & Technical Cllege Educatin meeting dates fr ptential cnflicts 8. Annuncements: IBOG Meeting, Thursday, September 15, 2016 at 8:00 a.m. in Rm G07A at Muntwest Cmmunity & Technical Cllege Other Jasn Mses cmmended Dnna Dnathan fr her effrts in rganizing the backpack initiative fr students wh live in areas f the state that were flded during the mnth f June 2016. Tm Gibsn cmmended all Muntwest emplyees fr their effrts in welcming students t Muntwest. Jasn Mses cmmended the cllege n hw nice and welcming the campus is t students and guests. Acknwledgements will be listed as a standing agenda item under Annuncements in the future. 9. Executive Sessin under the Authrity f WV Cde 6-9A-4 Relating t Prperty Acquisitins, leases and/r Persnnel Issues: Jeffrey Gad indicated there was a need fr the Bard t g int Executive Sessin fr the purpse f discussing the President s Annual Evaluatin and a ptential prperty acquisitin. A mtin
was made by Jasn Mses, secnded by Tm Gibsn and apprved by the Bard t g int Executive Sessin fr these reasns. Fllwing discussin, a mtin was made by Tm Gibsn, secnded by Jim Hale and apprved t return t regular sessin. Jeffrey Gad indicated n actin was t be taken fllwing the Executive Sessin. 10. Adjurnment: There being n ther agenda items, the meeting was adjurned at 9:26 a.m. Jeffrey Gad Chairman Thmas Gibsn Secretary
MOUNTWEST COMMUNITY & TECHNICAL COLLEGE INSTITUTIONAL BOARD OF GOVERNORS Meeting f September 15, 2016 ITEM: Review f Fiscal Year 2017 IBOG meeting dates and thse f the WV Cuncil fr Cmmunity & Technical Cllege Educatin RECOMMENDED RESOLUTION: Due t cnflicts in the Octber 20, 2016 and April 20, 2017 meeting dates fr the IBOG and fr the Cuncil, that the meeting dates fr the IBOG during these mnths be changed. STAFF MEMBER: Jeffrey Gad, Chair BACKGROUND: As the President f Muntwest Cmmunity & Technical Cllege shuld attend meetings f the WV Cuncil fr Cmmunity & Technical Cllege Educatin, changes in cnflicting meeting dates are prpsed.