REQUEST FOR PROPOSALS SPECIFICATIONS FOR ACTIVITIES RELATING TO EMERGENCY SOLUTIONS FOR THE HOMELESS EMERGENCY SOLUTIONS GRANTS PROGRAM TOWN OF TONAWANDA, NEW YORK Submit Proposal To: Mr. James Hartz, Director Town of Tonawanda Community Development Parkside Village Community Building 169 Sheridan Parkside Drive Tonawanda, New York 14150 (716) 871-8847, Ext. 1 Submit Proposal By: Monday, December 1, 2014 10:00 a.m.
SPECIFICATIONS ACTIVITIES RELATING TO SERVICES FOR THE HOMELESS EMERGENCY SOLUTIONS GRANTS PROGRAM TOWN OF TONAWANDA, NEW YORK The Town of Tonawanda is currently seeking proposals from area agencies that serve the homeless population and can meet the regulations for providing assistance to this vulnerable population. The Emergency Solutions Grants (ESG) Program was authorized by the United States Congress through the Homeless Emergency Solution and Rapid Transition to Housing (HEARTH) Act of 2009. The Town of Tonawanda is anticipating a funding level of ESG at approximately $140,000 for FY 2015 (April 1, 2015 March 31, 2016). Please note that the ESG program has established a 60% cap on emergency shelter operations and services and will prioritize funding for programs that meet the goal of increased homelessness prevention and rapid re-housing activities. Also, all area agencies seeking funding will be required to participate in the area-wide HMIS (BAS-Net) for data collection to measure program accomplishments. All of the revised ESG regulations including a new definition of homeless persons may be viewed from HUD s website at: www.hudhre.info/esg/index.cfm The Town of Tonawanda will consider only those proposals which request Emergency Solutions Grants Program funding of the following eligible activities: ELIGIBLE ACTIVITIES Street Outreach Activity Including Engagement, Case Management, Emergency Health Services, Transportation, or Special Population Services. Emergency Shelter Activity Including Case Management, Child Care, Education Services, Employment Assistance, Outpatient Health Services, Legal Services, Life Skills Training, Substance Abuse Treatment, Transportation, Special Population Services, Operations, Essential Services, or Building Rehabilitation or Conversion. Homelessness Prevention and Rapid Re-Housing Activity Including Housing Relocation and Stabilization Services, Short-Term or Medium-Term Rental Assistance, Case Management, Mediation, Legal Services, Utility Payments, Security Deposits, or Credit Repair. Homeless Management Information System (HMIS) Costs Every agency that is awarded an ESG will be compensated for the cost of participation and training on the area s HMIS (BAS- Net) by the Town under a separate agreement with the Homeless Alliance of Western New York. 2
EMERGENCY SOLUTIONS GRANT PROPOSAL I. Facility Name: Address: Phone No.: Owner of Facility: Owner's Address: If the Facility is leased: Date Entered Into Current Lease: Term of the Lease: Is the emergency shelter a facility, which has as its primary purpose to provide temporary or transitional shelter for the homeless in general or for specific populations of the homeless? Yes No II. III. Bed Capacity Homeless Beneficiaries Note: If there is more than one beneficiary type, number all with the predominant beneficiary type numbered first. Unaccompanied Men Unaccompanied Women Unaccompanied Female Youth Under 18 Unaccompanied Male Youth Under 18 Single Parent Families Two Parent Families Adult couples without children Don't Know 3
State the total number of homeless persons served by your agency during the period October 1, 2013 through September 30, 2014, and then if known, state how many originated from the Town of Tonawanda and the Village of Kenmore. Total - Ken-Ton - (Zip 14217, 14150, 14223) IV. Describe Proposed Activity Types for ESG Funding: Street Outreach Activity Cost: Shelter Activity (Operations & Essential Services) Activity Cost: 4
Homeless Prevention and Rapid Re-Housing Assistance Activity Cost: V. Emergency Solutions Grant Funds Requested Grand Total for All ESG Activities: $ VI. Matching Funds The Emergency Solutions Grants Program requires that each awarded agency must provide $1 matching funds for each $1 used to provide an ESG eligible activity. Please describe agency funds which will be used during the contract period of April 1, 2015 to March 31, 2016 to match the Emergency Solutions Grant award that you have requested from the Town. Please check which of the following categories you will use. value of donated material or building (fair market value) matching funds from a different public or private source ($1:$1) value of any lease on the building (fair market value) salary paid to staff carrying out a shelter program time and services of volunteers (same as paid similar work) 5
VII. Drug-Free Workplace Policy Is your agency is currently implementing a Drug-Free Workplace Policy? Yes No Please enclose a copy of your Drug-Free Policy and Drug-Free Awareness Program. VIII. Historic Value Is your agency located within a historic building? Yes No Is your agency located within a historic district? Yes No IX. Other Emergency Solutions Grants funding which your agency has or will apply for Fiscal Year 2015 funding from Erie County? Yes No Fiscal Year 2015 funding from City of Buffalo? Yes No X. Provide documentation of private not-for-profit corporation status XI. Expenditure of Emergency Solutions Grants Award Present a realistic schedule for the timely implementation of activities and/or programs and expenditure of grant funds which will be awarded for the period April 1, 2015 to March 31, 2016 through the Town of Tonawanda Emergency Solutions Grant. Signature of Authorized Representative Title Date Phone No. Fax No. 6