Minutes MCCCDGB Friday August 10, 2018 9:00 a.m. Originating at: Neal Campus Kingman Room #508 Also Available via Interactive Television at: Bullhead City Campus Room #201 Lake Havasu Campus Room #508 North Mohave Campus Room #301 (Action Items are in bold print) I. Call to Order (Phyllis Smith, President) Ms. Smith called the meeting to order at 9:00 a.m. II. III. Pledge of Allegiance Roll Call (Amy Curley, Executive Assistant) Julie Bare Susan McAlpine Vance Miller Judy Selberg Phyllis Smith Absent IV. Approval of Meeting Minutes (Smith)(Appendix 1) Ms. Smith presented the draft minutes from the June 14, 2018 budget hearing, special meeting, regular meeting and the July 12, 2018 special meeting as they appeared in Appendix 1. Susan McAlpine moved, Julie Bare seconded, to approve the draft minutes from the June 14, 2018 budget hearing, special meeting, regular meeting and the July 12, 2018 special meeting as they appear in Appendix 1. Without further discussion, the motion carried four (Bare, McAlpine, Selberg, and Smith) to zero. V. Audience of Any Citizen (Smith) [NOTE: This is an opportunity for any citizen to address the Board on any matter of concern to the citizen. The Board will listen to the remarks, but may not respond or answer questions. Unless the matter is already on the agenda for action, no action can be taken other than to instruct staff to include the matter on a future agenda. The president of the Board may limit the time for individual presentation and may limit the total time for all presentations. Citizens wishing to comment will be limited to one opportunity to speak. If a citizens group wishes to speak on the same subject, the group should choose a representative to deliver the message. 1
The Chairperson may set a limit for organized group presentations and may set limits for each side when many persons request to speak on an agenda item. During Interactive Television (ITV) meetings, the chair will query each campus for those who wish to speak.] The chair queried each campus individually. There were no citizens wishing to address the Board. VI. Faculty Council (Dr. Andra Goldberg, Faculty Council President) Dr. Goldberg presented topics from the May 10, 2018 Faculty Association meeting. Items approved included compensation and name change from Secretary/Treasurer to Secretary and meeting with the President of the College during the spring semester to discuss any changes needed in the constitution from college policy changes or external changes, i.e. Department of Labor, auditor recommendations, etc. The term limits for officers was tabled and sent back to the Faculty council for a decision. The group discussed the need for this amendment and did not believe this amendment was necessary. If the council representatives do not support this amendment then it will not be added to the constitution. Dr. Goldberg thanked Stephen Eaton for inviting her to greet the new faculty this past Wednesday and share the purpose of Faculty Council. Faculty mentors are being coordinated by Cesar Fuentes, chair of this committee. VII. Board Reports (Smith) A. Arizona Association of Community College Trustees Update (Smith)(Appendix 2) Ms. Smith, current AACCT representative, reported on the association s current activities, stating that she will be attending the upcoming August meeting in person in Tempe, AZ. B. Trustee Reports (Smith) No individual members wished to update other members on items of interest. VIII. President s Report (Dr. Michael Kearns, President) A. 600 Building Update (Dr. Fred Gilbert, Kingman Campus Dean)(Appendix 3) Dr. Gilbert reported that the 600 building replacement construction project on the Kingman Campus is in the final stage of design and contract approval. The construction site fencing has been set up and site work should begin the third week of August. The prep area and material lay down areas have been located such that normal traffic flow will not be disrupted. The anticipated completion date is April 2019. The appendix included the construction timeline and preliminary drawing can be found online. B. Other President s Reports Dr. Kearns provided the regular reports on AZ Community College State-Level Council, Legislative Update and the State Budget Update were tabled until the September meeting to 2
the Trustees individually prior to the public meeting and supplemental materials can be found in the appendices of the meeting agenda. IX. Instruction (Stephen Eaton, Chief Academic Officer) A. Physical Therapist Assistant Program Update (Liz Briere, PTA Program Director)(Appendix 5) Program Director Elizabeth Briere presented data which indicates increasing student success and provided information on how faculty have implemented techniques to increase retention and increased certifications. The Physical Therapy Assistant (PTA) program has had a complete turnaround in the past five years. The presentation covered topics including challenges, early interventions, studying strategies, testing strategies, classroom interactions and other changes. Dr. Bare requested clarification on the percentages presented. Dr. Selberg and Ms. McAlpine requested additional data on the number of students used to determine the percentages. Ms. Briere agreed to provide that information via email. B. Intergovernmental Agreement with Western Association of Law Enforcement Training Academy (Eaton)(Appendix 6) Mr. Eaton stated that during past academic years, Mohave Community College has been involved with Western Arizona Law Enforcement Association, which encompasses Mohave, LaPaz and Yuma counties, to create college credit options for police officers participating in the Police Standards and Training program in Lake Havasu City, taught by instructors from the Western Arizona Law Enforcement Training Academy (WALETA). MCC is proposing to establish another agreement for the academic year 2018-2019. Julie Bare moved, McAlpine seconded, to approve the Intergovernmental Agreement between the Western Arizona Law Enforcement Association and Mohave Community College as it appears in the appendix. Without further discussion, the motion carried four (Bare, McAlpine, Selberg, and Smith) to zero. C. Dual Enrollment Intergovernmental Agreements (Eaton)(Appendix 7) Each fall the Mohave Community College Board of Trustees is requested to approve a number of Intergovernmental Agreements for the purpose of providing Dual Enrollment opportunities to the high school students of Mohave County. Dual Enrollment provides qualified high school students with the opportunity to attend college-level courses and accounted for 9,000 credit hours in 2017-2018. The IGAs conform to the state standard and provide for additional courses to be added throughout the year by mutual agreement of both entities. The college is requesting approval of the following IGAs for the 2018-2019 academic year: 3
Colorado City Unified School District Colorado River Unified High School District Kingman Academy of Learning Kingman Unified School District #20 Lake Havasu City Unified School District Mohave Accelerated Learning Center Telesis Center for Learning, Inc. Julie Bare moved, Susan McAlpine seconded to approve the Intergovernmental Agreement between Mohave Community College and the local school districts listed above as presented in the appendix. Without further discussion, the motion carried four (Bare, McAlpine, Selberg, and Smith) to zero. X. Administrative Services A. Financial Services (Sonni Marbury, Chief Financial Officer) i. Southern Campuses Building 500 Furniture RFQ (Marbury)(Appendix 8) Ms. Marbury stated that on June 13, 2018, the Procurement Department of Mohave Community College released RFQ 10-1718, a Request for Quotes on Building 500 Furniture for the 3 Southern Campuses. The furniture requested was a package that included 5 Ft. Nesting Tables, 6 Ft. Student Workstations with CPU Cabinets, Rolling Task Chairs, XL Rolling Task Chairs and Instructor Desks. The proposals were due on Monday, July 9, 2018. The College received 16 proposals from 14 vendors ranging in price from $119,000 to $ 397,000. The School Outfitters Quote was $ 113,227.74 without tax. This Quote is without installation and Mohave Community College will stage, assemble and install the furniture. The Quote from School Outfitters did NOT INCLUDE the XL Task Chairs requested. The College can obtain these chairs from Staples Advantage for under $6,000.00 making the total for this project under $ 125,000.00. This amount is still under the next quote received at $131,391.10. The College recommends accepting the School Outfitters/Staples Advantage solution for $ 137,605.94. This amount covers shipping, taxes, fees and a 10% contingency. Judy Selberg moved, Susan McAlpine seconded, to approve the expenditure of $137,605.94 to purchase furniture for the 3 southern campuses 500 classroom buildings from School Outfitters and Staples Advantage. Without further discussion, the motion carried four (Bare, McAlpine, Selberg, and Smith) to zero. ii. Monthly Financial Report (Marbury)(Appendix 9) a. Revenue vs. Expenses Report Ms. Marbury reported that due to year end accounting transactions, the regular monthly Revenue vs. Expenses report cannot be accurately presented until September. 4
b. Monthly Cash Flow Report Ms. Marbury reported that the College is now earning approximately $3,000 per month in interest after switching account types on some reserve accounts. B. Human Resources (Jennie Dixon, Chief Human Resources Officer) i. Human Resources Report (Dixon)(Appendix 10) Ms. Dixon presented the College s human resources report for the months ending June 30 and July 31, 2018 as they appeared in the Appendix. Move to approve the Human Resources report for the month ending June 30 and July 31, 2018 as presented in the appendix. Without further discussion, the motion carried four (Bare, McAlpine, Selberg, and Smith) to zero. XI. Next Meeting (Smith) Ms. Smith announced that the next regular meeting of the Mohave County Community College District Governing Board will be Friday September 14, 2018 starting at 9:00 a.m., originating from Bullhead City Campus. XII. Adjournment (Smith) Ms. Smith adjourned the meeting at 9:37 a.m. 5