APRIL 2017 97.032 IMMEDIATE SERVICES PROGRAM State Project/Program: FEDERAL EMERGENCY MAGEMENT AGENCY Federal Authorization: Robert T, Stafford Act, Section 416 and Emergency Assistance Act (Public Law 93-288, as Amended) N.C. Department of Public Safety Agency Contact Person - Program Emmett P Wainwright Individual assistance Program Manager Recovery Section (919) 218-6803 Agency Contact Person - Financial Address Confirmation Letters To: Jamelle White NC Department of Public Safety Controller's Office 4220 Mail Service Center Raleigh, NC 27699-4220 919.716.3613 Jamelle.White@ucdps.gov Emmett P Wainwright Individual assistance Program Manager Recovery Section (919) 218-6803 The auditor should not consider the Supplement to be safe harbor" for identifying audit procedures to apply in a particular engagement, but the auditor should be prepared to justify departures from the suggested procedures. The auditor can consider the supplement a "safe harbor" for identification of compliance requirements to be tested if the auditor performs reasonable procedures to ensure that the requirements in the supplement are current. The grantor agency may elect to review audit working papers to determine that audit tests are adequate. Auditors may request documentation of monitoring visits by the State Agencies. I. PROGRAM OBJECTIVES The Crisis Counseling Program supports short-term interventions that involve the counseling goals of assisting disaster survivors in understanding their current situation and reactions, mitigating stress, assisting survivors in reviewing their disaster recovery options, promoting the use or development of coping strategies, providing emotional support, and encouraging linkages with other individuals and agencies who may help survivors In their recovery process (recover to their pre-disaster level of functioning). B-4 93.032 1
I. II. PROGRAM PROCEDURES Funds pass through the Department of Public Safety /Emergency Management directly to the Department of Health and Human Services. The funds used to contract with local Mental Health Providers to coordinate and conduct Crisis Counseling, Outreach and referrals. Individual Crisis Counseling: Helps survivors understand their reactions, improve coping strategies, review their options, and connect with other individuals and agencies that may assist them. Basic Supportive or Educational Contact: General support and information on resources and services available to disaster survivors. Group Crisis Counseling: Group sessions led by trained crisis counselors who offer skills to help survivors cope with their situations and reactions. Public Education: Information and education about typical reactions, helpful coping strategies, and available disaster-related resources. Community Networking and Support: Relationship building with community resource organizations, Faith-based groups, and local agencies. Assessment, Referral, and Resource Linkage: Adult and child needs assessment and referral to additional disaster relief services or mental health or substance abuse treatment. Development and Distribution of Educational Materials: Flyers, brochures, tip sheets, educational materials, and Web site information developed and distributed by CCP staff. Media and Public Service Announcements: Media activities and public messaging in partnership with local media outlets, State and local governments, charitable organizations, or other community brokers. B-4 93.032 2
III. COMPLIANCE REQUIREMENTS A. Activities Allowed or Unallowed - Only activities allowed involve the above mentioned in the performance of Crisis Counseling outreach and referral. Individual Crisis Counseling,.Basic Supportive or Educational Contact, Group Crisis Counseling, Public Education, Community Networking and Support, Assessment, Referral, and Resource Linkage, Development and Distribution of Educational Materials, Media and Public Service Announcements B. Allowable Costs/Cost Principles Only relevant and necessary costs as authorized by the ISP Guidance are allowed. Information contained in the State/local Memorandum of Agreement / Contract and associated costs in 2 CFR 200 f are allowed. Suggested Audit Procedures Test expenditures and related records for adherence to approved budget activity. C. Cash Management Funds are submitted to DHHS and are used to fund contract costs associated with Crisis Counseling activities. Suggested Audit Procedures Review Cost Reports to ensure that all payment requests are made in accordance with allowable expenses as defined in the ISP Approved Grant. D. Reserve E. Eligibility Grant approval established eligibility. B-4 93.032 3
F. Equipment and Real Property Management G. Matching, Level of Effort, Earmarking H. Period of Performance Begins that date of Disaster Declaration and continues (generally for up to 60 days) or until the Regular Services Program (RSP) is in place or is declined. I. Procurement and Suspension and Debarment Contract work associated with this project must follow the State of North Carolina's Purchasing and procurement guidelines. 2 CFR 200 states that in the grant agreement; the grantee must comply with Federal Debarment and Suspension regulations by requiring completion of the "Certificate Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions" by sub-recipients prior to entering into a financial agreement with the sub-recipients for any transaction as outlined below: The pass-through entity is responsible for monitoring the submission and maintaining the official documents from sub-recipient. To include verification of Procurement contract for goods and services, regardless of amount, under which the sub-recipients will have a critical influence on or substantive control over the transaction. J. Program Income K. Reserve 4 L. Reporting Mid-Program Report (Submitted with the RSP) and a Program Report and Fiscal Report, both due within 90 days of the last day of the period of performance. Reconcile financial expenditures associated with the award Submit the Final Financial Report (FFR, SF-425) B-4 93.032 4
Submit the final quarterly Federal Cash Transactions Report (FCTR) to the Department of Health and Human Services (HHS) Payment Management System (PMS) Submit the final performance/progress report or other reports required by the terms and conditions of the award Submit a Tangible Personal Property Report (SF-428) to account for any property acquired with federal funds FFATA-The American Recovery and Reinvestment Act of 2009, Pub. L. 111-5 M. Subrecipient Monitoring State contracted with LME/MCO, who has responsibility to oversee and audit subcontractors (Crisis Counselors). The state then has the responsibility to verify costs and service provision by the LME/MCO N. Special Tests and Provisions Data collection, did program meet target population to be served as per grant. Data sheets will show actual served population. Verify number of hours of time worked matches budgeted amount paid out. B-4 93.032 5