Oklahoma Department of Career and Technology Education Perkins Reserve Fund Supplemental Funding Nontraditional Grant Application 2019-2020 Each Perkins Reserve Fund Supplemental Grant Application is unique. Please read this document entirely and follow the instructions below. Provide all information requested in the order requested, including required narrative, table information, and supporting material(s). This document contains the following information: Overview Readiness Information Implementation Goals Areas to be addressed for required and optional Goal Support of Academic/Technical/Career Achievement Key Personnel Evaluation Plan Budget Narrative Eligible Applicants Process Application Evaluation and Award Scoring Rubric Section 1: Overview of Nontraditional Importance In order for students to reflect upon the full range of careers available to them, no career should be left off due to gender. Students in Oklahoma should be able to choose careers based on their interests, skills, and abilities, rather than based on gender stereotypes. Students need an awareness of nontraditional careers, motivation to further explore nontraditional careers, and the development of skills to pursue career opportunities within the nontraditional areas. This grant is intended to provide organizations means to provide strategies to recruit and retain male and/or female students in non-traditional career majors. In addition to funding, ODCTE can provide free nontraditional professional development and consultative services with respect to non-traditional summer camps. NONTRADITIONAL OCCUPATIONS = Those occupations for which individuals from one gender comprise LESS THAN 25 PERCENT of the individuals employed in each such occupation or field of work. Perkins LEAs or consortia meeting the $15,000 requirement, technology centers, or technology center coops, and postsecondary institutions or consortia meeting the $50,000 requirement are eligible to complete the grant application. Successful applicants will receive one-year supplemental funding of up to $25,000..
Section 2: Readiness Information Please provide: 2.1 Describe and outline the current year and 2 years previous of nontraditional student enrollment and completion data, provide a chart of enrollment data (Juniors, Seniors, Adults) to attach when submitting your grant. 2.2 Short answers (one paragraph or less) to the following questions: Looking at your data: 2.2a What did you already know 2.2b What surprised you 2.2c What trends did you see 2.2d What concerns you NOTE: See Resource A for information on nontraditional program/occupations for each gender. https://www.okcareertech.org/about/state-agency/divisions/federal-legislation-assistance/nontraditional-careers Implementation Goals All entities must address all goals. 3.1 Each application will develop new, improved, and/or enhanced marketing and recruitment strategies/materials for nontraditional student enrollment. Areas to be Addressed for 3.1 Goal 3.1a Describe what your school is doing currently to address the goal. 3.1b Explain the new and/or improved structure, support and delivery method for the marketing and recruitment strategies that will be used for nontraditional student enrollment. Also, describe how you will incorporate the free services that ODCTE can provide. 3.1c Provide a timeline for the the above strategies. 3.2 Provide retention support/program/itional students Areas to be Addressed for 3.2 Goal 3.2a Describe what your school is doing currently to address the goal. 3.2b Identify the new strategies your school would take in addressing the goal or describe how your school would significantly enhance current strategies in place for the goal. 3.2c Provide a timeline for the the above strategies. 3.3 Build /or partnerships with /or business entities to further nontraditional student retention Areas to be Addressed for 3.3 Goal 3.3a Describe what your school is doing currently to address the goal.
3.3b Identify the new strategies your school would take in addressing the goal or describe how your school would significantly enhance current strategies in place for the goal. 3.3c Provide a timeline for the the above strategies. 3.4 Provide support/program/itional students employment and/or post secondary education/training in their nontraditional field of study Areas to be Addressed for 3.4 Goal 3.4a Describe what your school is doing currently to address the goal. 3.4b Identify the new strategies your school would take in addressing the goal or describe how your school would significantly enhance current strategies in place for the goal. 3.4c Provide a timeline for the the above strategies. A partial listing of some possible strategies to help recruit and retain nontraditional students: Better marketing materials Counselor training on how to address nontraditional students when exploring career options. Instructor training on how to attract and retain nontraditional students Recruitment strategies geared to nontraditional students o Interactive activities: tours for one gender only at a time; Exposure to nontraditional role models Nontraditional mentoring opportunities Nontraditional field trips opportunities Nontraditional job shadowing opportunities Nontraditional curriculum/training for students Nontraditional recruitment plan Monthly nontraditional support strategies for students Best practice manual for recruiting and retaining nontraditional students Section 4: Support of academic, technical and career achievement 4.1 Explain how these strategies support the academic, technical, and/or career achievement of the students. 4.2 Identify and document the measurements that will be used in monitoring the impact and effectiveness of above strategies on students academic, technical and/or career achievement and how the results will be used for continuous improvement. Section 5: Evaluation Plan 5.1 Describe how the evaluation plan will document the success of the nontraditional grant project; include the factors that will be benchmarked to measure that success. (Possible factors: increase in attendance rate for nontraditional students; decrease in dropout rate for nontraditional students; increase in enrollment, transition and/or placement of
nontraditional students; etc.) Section 6: Budget Narrative: 6.1 All applicants will submit a budget narrative itemizing expenses for the proposed project. The budget items should be listed to show estimated cost of each line item. Each line must be detailed and specific. General expenses should be broken down into specific line items. Narrative on how the specific items purchased will be used in the instruction of students must be included in this section. Section 7: Key Personnel Chart Provide a chart listing of your key personnel. List names, titles, organization and a short description of the individual s involvement/role. (Must include nontraditional grant project coordinator/contact) Section 8: Acknowledgements I acknowledge that my school or consortium meets the Size requirements established above for the Carl Perkins fiscal year. I acknowledge that my school or consortium meets the Scope requirements established above for the Carl Perkins fiscal year. I acknowledge that my school or consortium meets the Quality requirements established above for the Carl Perkins fiscal year. LINK TO SIZE, SCOPE, AND QUALITY DEFINITIONS: I acknowledge that my school or consortium will abide by the Assurances of Compliance as established above for the Carl Perkins fiscal year. LINK TO ASSURANCES OF COMPLIANCE: I acknowledge that my school or consortium will abide by the Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements Lower Tier as established above for the Carl Perkins fiscal year. LINK TO CERTIFICATIONS REGARDING LOBBYING; DEBARMENT; SUSPENSION; AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS LOWER TIER Eligible Applicants Eligible applicants who successfully complete the Carl Perkins application under the current Perkins IV Act are invited to participate in the Reserve Fund Grants process by: Meeting the criteria designated in the Local Application for Carl Perkins Funding, Meeting the criteria in the Overview section for the desired Reserve Fund Grant, Successfully completing the Reserve Fund Grant Application, and Documenting the human, financial, and time commitment required to meet the intent of the focused grant. Process To ensure a comprehensive and expedient review, applicants must submit the application as follows: Applications must be submitted through the Career Tech Information Management System s grant module. The online system is located at the link below: https://ctims.okcareertech.org/ctbdsweb/
Video tutorials on how to utilize the system are located at the following link: http://www.okcareertech.org/about/stateagency/divisions/federal-legislation-assistance/carl-perkins/ctimsresources/ Applications are due May, 2019. Application Evaluation and Award All Reserve Fund Grant Applications will be evaluated and awarded on a competitive basis. Applications will be reviewed and evaluated, using a rubric, by a team of state agency personnel. All reviewers evaluations will be compiled for final scoring. If members of the evaluating team have questions or require verification regarding the application, they will notify the grant contact person to provide the requested supplemental information. Each applicant awarded funds will participate in at least one status report during the project year and a self-evaluation report at the end. Funds are made available on a reimbursement basis. Each applicant awarded funds will receive instructions for receiving such funds in the approval award letter. Questions can be directed to: Quentin Sanders, quentin.sanders@careertech.ok.gov 405.743.5450 Josh Miller, josh.miller@careertech.ok.gov 405.743.5401
GRANT SCORING RUBRIC Nontraditional Grant Using the following rubric, reviewers will assign numerical scores and prepare comments. The review team will meet to determine consensus. Grant Section 2: Readiness Information 20 Level 4 Exceeds All The readiness information has been collected for more than 3 years and have not only answered questions but have offered reasons for data and solutions for concerns. 20-19-18-17-16 Level 3 Meets The Readiness Information is comprehensive. All questions have been answered in detail. The data chart/s and trend/s responses are completed in detail. 15-14-13-12-11 Level 2 Meets Some The Readiness Information and questions answered, but information may be lacking and not all questions have an answer or are incomplete. -9-8-7-6 Level 1 Meets Few or No Readiness information is incomplete or non-existent. Short answers are minimal or nonexistent. 5-- Grant Goal 3.1 Area 3.1a Level 4 Exceeds All is currently happening but sites data and trends from section 2. Level 3 Meets describes what the school is currently doing for recruitment. Level 2 Meets Some gives an incomplete picture of what the school is doing for recruitment. Level 1 Meets Few or No gives little or no information of what the school has done for recruitment. Goal 3.1 Area 3.1b -9-8 describes the new structure in layman terms that anyone can understand what new plan is. describes in enough detail that the new structure, support and delivery for marketing and recruitment are understandable. give an incomplete description of structure, support and deliver for marketing and recruitment. has given little or no description of structure, support and deliver for marketing and recruitment. Goal 3.1 Area 3.1c -9-8 has not only a time line, but a projected time line for future has an implementation timeline for question 3.2b. has an incomplete or unrealistic timeline for question 3.2b. has no or incomplete timeline for question 3.2b
years and expansion. -9-8 Goal 3.2 Area 3.2a Goal 3.2 Area 3.2b Goal 3.2 Area 3.2c is currently happening with retention but sites data and trends from section 2. -9-8 will use to students, but also sites data and trends from section 2. -9-8 only presents a fully developed timeline for strategies to students, but also sites data and trends from section 2. clearly describes what the TC is currently doing in the area of retention support / for non-trad students. fully identifies the new will use to students. presents a fully developed timeline for implementation of strategies to students. attempts to describe what the TC is currently doing in the area of retention support / program / activities. attempts to identify new strategies the TC will use to students. attempts to present a basic time line for strategies to students. description of retention support / program / activities. description of new will use to support / program / activities for s. time line for strategies to support / program / activities for s.
-9-8 Goal 3.3 Area 3.3a is currently happening with building retention, but sites data and trends from section 2. clearly describes current process for building attempts to describe the process for building description of process for building Goal 3.3 Area 3.3b -9-8 will use to build, but also sites data and trends from section 2. fully identifies the new will use to build attempts to identify new strategies the TC will use to build relationships and partnership with description of new will use to build Goal 3.3 Area 3.3c -9-8 only presents a fully developed timeline for strategies to build presents a fully developed timeline for implementation of strategies to build relationships and partnership with attempts to present a basic time line for strategies to build time line for strategies to build
, but also sites data and trends from section 2. -9-8 Goal 3.4 Area 3.4a is currently happening to for field of study, but sites data and trends from section 2. -9-8 clearly describes current process to for field of study. attempts to describe the process to provide student to transition into field of study. description of process to provide support / program / activities for education / training in their non-trad field of study. Goal 3.4 Area 3.4b will use to provide student to transition into field of study, but also sites data and trends from section 2. fully identifies the new will use to provide student to transition into field of study. attempts to identify new strategies the TC will use to for field of study. description of new will use to provide support / program / activities for education / training in their non-trad field of study.
Goal 3.4 Area 3.4c -9-8 only presents a fully developed timeline for strategies to for field of study, but also sites data and trends from section 2. -9-8 presents a fully developed timeline for implementation of strategies to for field of study. attempts to present a basic time line for strategies to for field of study. time line for strategies to program / student to transition into education / training in their non-trad field of study. Grant Section 4: Support of Academic, Technical and Career Achievement 4.1a Level 4 Exceeds All only clearly identifies how nontrad grant project will support academic, technical and / or career achievement for s, but also sites data and trends for student placement. Level 3 Meets clearly identifies how non-trad grant project will support academic, technical and / or career achievement for s. Level 2 Meets Some attempts to identify how the non-trad grant project will support academic technical, and / or career achievement for non-trad students. Level 1 Meets Few or No fails to identify how the non-trad grant project will support academic technical, and / or career achievement for s. -9-8 Section 4: Support of Academic, only clearly identifies and clearly identifies and documents the attempts to identify and document the fails to identify and document the
Technical and Career Achievement 4.1b documents the achievement measurements used in monitoring the impact and effectiveness of the strategies and how the results will be used for continuous improvement, but also sites data and trends of continuous improvement. achievement measurements used in monitoring the impact and effectiveness of the strategies and how the results will be used for continuous improvement. achievement measurements used in monitoring the impact and effectiveness of the strategies and how the results will be used for continuous improvement. achievement measurements used in monitoring the impact and effectiveness of the strategies and how the results will be used for continuous improvement. -9-8 Grant Level 4 Exceeds All Level 3 Meets Level 2 Meets Some Level 1 Meets Few or No Section 5: Evaluation only has an evaluation plan that clearly identifies the factors that will be benchmarked to measure success of the non-trad grant project, but has integrated it into their continuous improvement for their school accreditation. has an evaluation plan that clearly identifies the factors that will be benchmarked to measure success of the nontraditional grant project. has an evaluation plan that somewhat identifies the factors that will be benchmarked to measure the success of the nontraditional grant project. has an evaluation plan that provides little or no identification of the factors that will be benchmarked to measure the success of the nontraditional grant project. 20 20-19-18-17-16 15-14-13-12-11-9-8-7-6 5-- Grant Level 4 Exceeds All Level 3 Meets Level 2 Meets Some Level 1 Meets Few or No Section 6: Budget Narrative 6.1a has a budget that not only itemizes expenses in detail has a budget that itemizes expenses in detail and broken has a budget with broad categories of calculations while has little or no budget items listed.
Section 6: Budget Narrative 6.1b and broken down general expenses into specific line items, but also details the expenses that the TC will also be putting into the non-trad grant project. -9-8 only has a budget narrative that is reasonable and cost effective while it describes how items will be used to benefit the students and tracks with the line items in the budget, but also describes what the TC will be giving to the project to make it successful. -9-8 down general expenses into specific line items. has a budget narrative that is reasonable and cost effective while it describes how items will be used to benefit the students and tracks with the line items in the budget. not listing specifics line items. has a narrative that provides general explanation of expenses and general benefit to the students. has a narrative that has little or no explanation of expenses. Grant Level 4 Exceeds All Level 3 Meets Level 2 Meets Some Level 1 Meets Few or No Section 7: Key Personnel All key personnel are clearly identified in a chart listing: Names Titles Organization Short description of the individuals involvement/role. A Nontraditional Grant Project Program Coordinator / All key personnel are clearly identified in a chart listing: Names Titles Organization Short description of the individuals involvement/role. A Nontraditional Grant Project Program Coordinator / Most of the key personnel are identified in a chart listing: Names Titles Organization Short description of the individuals involvement/role. A grant contact is listed Key personnel chart is incomplete and involvement/roles are not included. No contact is identified.
Contact must be identified. They have also identified additional personal that will work with students to make program successful. -9-8 Contact must be identified. Applicants total score Level 4 score = 190 152 points Level 3 score = 151 97 points Level 2 score = 96 63 points Level 1 score = 62 0 points