BULLITT COUNTY PUBLIC SCHOOLS 1040 HIGHWAY 44 EAST SHEPHERDSVILLE, KY 40165 REGULAR MEETING OF THE BOARD OF EDUCATION May 23, 2016 6:00 p.m. MINUTES OF RECORD The Bullitt County Board of Education met at the Frank R. Hatfield Administrative Center, 1040 Highway 44 East, Shepherdsville, Kentucky, 40165, at 6:00 p.m. on May 23, 2016, with the following members present: (1) Mrs. Lorraine McLaughlin (2) Mr. Roger Hayes (3) Mrs. Debby Atherton (4) Mrs. Dolores Ashby (5) Mr. Darrell Coleman CALL TO ORDER 2016-160- The May 23, 2016 regular meeting of the Bullitt County Board of Education was called to order at 6:00 p.m. by Board Chairperson Debby Atherton. ADOPT THE AGENDA 2016-161- Motion made by Roger Hayes, seconded by Dolores Ashby, to adopt the agenda with the following changes: 1. Omit Consent Item, Bid 5.(b.)(3.) ATC Dynamometer 2. Amend Consent Item 5.m. 2016 Summer Camps - EMS Volleyball Camp Change of Dates Four members voted YES. PRESENTATIONS 2016-162- Mr. Roger Hayes led the audience in The Pledge of Allegiance. 2016-163- Mr. Hayes reviewed the Board Team Commitments. 2016-164- Communications Director John Roberts reminded anyone wishing to address the Board to please register. 2016-165- Mr. Roberts congratulated the following Students: Bullitt Central FBLA Thomas Curtsinger, Alex Price, Katie Montgomery, Isaac Mitchell, Sydney Shepherd and Noah Fleitz earned honors at the Kentucky FBLA competition. Bullitt East Jacob Birge, Jasmine Meeks, Elisabeth Halbauer, Kitty Harris and Jeremiah Johnson were named Global Market Champions in the Global MarketPlace Challenge. North Bullitt Battalion Commander Damian Whitehouse was selected 2016 Outstanding Cadet by the Louisville Armed Forces Committee and senior Sophie Cozzolino was honored by the Kentucky Department of Environmental Protection (DEP) for her Eco-Art creation in Mixed Media. Riverview Opportunity Center sophomore Casey Sherrard earned First Place in the NightWriters Writing Contest sponsored by the Bullitt County Arts Council.
2 2016-166- Bullitt East teacher Darrell Vincent and engineering students Abigail Clarkson (9 th ), Sara Weber )9 th ), Brooke Taylor (10 th ), Clayton Miller (11 th ), Justin Defler (11 th ), and Alex Lucas (11 th ) presented information on the Project Lead The Way (PLTW) program. 2016-167- Mr. Kenny Stanfield of Sherman Carter Barnhart Architects gave an update on the Maryville Elementary and Mt. Washington Elementary Renovations/Additions projects. COMMUNICATIONS Audience Comments (None) Superintendent s Report 2016-168- Superintendent Keith Davis introduced Matthew Treadway as the new Freedom Elementary School Principal. 2016-169- Mr. Davis announced this is the final Board meeting for Greg Schultz as he starts as Oldham County Public Schools Superintendent on June 6 th, Christy Coulter-Rogers as she departs for the same College/Career Readiness Director position in Jefferson County, Monica Tharp as she retires and Terry Price as he becomes Assistant Superintendent/Chief Academic officer for Henry County Public Schools. The audience applauded their work in Bullitt County. 2016-170- Assistant Superintendent Becky Sexton presented a brief PowerPoint on a construction spreadsheet for the Maryville and Mt. Washington elementary schools renovations. Other Items from the Board (None) CONSENT ITEMS Financial Reports 1. Balance Sheets for All Funds 2. Monthly Summary Report for Period 10 3. AP Check Reconciliation Register 4. Detailed Paid Warrant Report Bids 1. Permission to Renew Bid Motor Oil & Lubricants Director Staci Goedde requested permission to renew the current bids for the following: 1. Apollo Oil Company: CJ-4 oil, motor oil, transmission fluid, hydraulic oil, gear oil, anti-freeze (purple) 2. Hollingsworth Oil Company: Mineral spirits and anti-freeze (pink) 3. Key Oil Company: Anti-freeze (green) 4. Reladyne Oil: Diesel exhaust fluid (DEF) 5. Valor Oil: Grease, synthetic transmission fluid, windshield wiper fluid, and power steering fluid These bids were originally approved by the Board on July 25, 2015, with the option to be renewed by mutual agreement two additional one-year periods. The bids awarded to each company and letters from each company stating intent to renew were provided.
3 2. Permission to Renew Bids - Diesel Fuel and Gasoline Mrs. Goedde also requested permission to renew the current bids: James River Petroleum Diesel fuel Key Oil Gasoline These bids were originally approved by the Board on July 25, 2015, with the option to be renewed by mutual agreement two additional one-year periods. The bids awarded to each company and letters from each company stating intent to renew were provided. 3. Permission to Renew Bid Insurance (General Liability, Property, Fleet, Educator s Legal Liability and Workers Comp) Bids were originally approved in May 2013 for insurance effective July 1, 2013. Currently, Commonwealth Risk Solutions representing WRM America holds the General Liability, Property, Fleet, and Educator s Legal Liability insurance plans. The current year premiums are $986,832.22. The renewal quote is $999,986.71. This is a net increase of $13,154.49.This increase is an overall percentage of 1.3% which is well below the industry average. This is mainly due to additional student population as well as additional vehicles in the fleet. According to our agent, the increase is very minimal compared to other districts in the state and the increases they are experiencing. The district s loss history is very good and this factors into our premiums. Currently KEMI holds the Workers Compensation insurance plan. The current year premium is $489,688.95 with the renewal quote of $488,924.90. This is a preliminary quote and may be adjusted if payroll costs increase. As this time, this reflects a decrease of $764.05. The district has joined the Kentucky Chamber and receives an additional discount on KEMI Workers Comp insurance. The current Mod Rate is.99 and the new Mod Rate is.98, which translates to a slight discount on the premium. Travel * All travel by commercial carrier is due to schedule/cost. School Group Date Event City/State $ Travel by: TRIP# 1 Bullitt Central 2 Bullitt Central AP English & U.S. History Sports: Volleyball Football June 14-17, 2016 July 29-31, 2016 August 12, 2016 August 19, 2016 August 26, 2016 August 29, 2016 Sept. 1, 2016 Sept. 9, 2016 Sept. 16, 2016 Sept. 26, 2016 Sept. 29, 2016 October 3, 2016 October 6, 2016 October 10, 2016 October 13, 2016 October 15, 2016 October 21, 2016 Boston/Salem Trip Historical Tours Bluegrass Games Seneca Scrimmage Lincoln County Fairdale H.S. Southern H.S. Jeffersontown H.S. Jeffersontown H.S. Spencer Co. H.S. Bullitt East H.S. Bullitt East H.S. Oldham County. H.S. Oldham County H.S. South Oldham H.S. South Oldham H.S. Eastern FHS Classic Nelson County H.S. Boston/Salem, MA Lexington, KY Louisville, KY Stanford, KY Fairdale, KY Louisville, KY Jeffersontown Jeffersontown Taylorsville, KY Mt. Washington Mt. Washington Buckner, KY Buckner, KY Crestwood, KY Crestwood, KY Fairdale, KY Bardstown, KY $1575 EF School Tours $20-0- BOE Bus/Van Jefferson 4680 5343 5390 5393 5395 5408 5412 5394 5396 5409 5413 5410 5414 5411 5415 5416 5398
4 3 Bullitt Central 4 Bullitt Central 5 Bullitt East Bullitt East (continued) Boys Basketball June 5-7, 2016 Seniors May 31, 2016 May 31, 2016 FFA June 7-9, 2016 July 11-15, 2016 Sports: Boys Basketball Softball Boys Golf Girls Basketball June 16-18, 2016 June 9-11, 2016 June 12-14, 2016 Sept. 16-17, 2016 June 9-10, 2016 Transylvania Univ. Basketball Camp Newport Aquarium Preston Crossing Cinemas State Convention FFA Camp Summer Camp at Morehead State State Softball Tournament Cedar Point Grayson Co. Tourn. 6 Bullitt East FBLA (3) June 8-10, 2016 FBLA Leadership Camp 7 Bullitt East FFA June 7-9, 2016 State FFA Convention 8 Eastside Middle Cheerleaders July 24-29, 2016 UCA Summer Cheer Camp 9 Mt. Washington Elementary 10 North Bullitt 11 North Bullitt 12 Old Mill Elementary Lexington, KY Newport, KY Louisville, KY Lexington, KY Hardinsburg, KY Morehead, KY Owensboro, KY Sandusky, OH Grayson, KY $25 $12 $100 $100 Commercial/ BOE Bus Miller Miller -0- Fisher Bus Service Miller BOE Vans Camp Memo 5378 5377 5421 5422 5338 5352 5400/ 5399 5403 UK Summer Camp Lexington, KY Fisher Bus 5386 Hardinsburg, $100 Sponsor 5370 KY Lexington, KY $100 Miller 5391 Panama City -0- Parents 5362 Beach, FL 4 th Grade May 27, 2016 Bernheim Forest Clermont, KY $11 Miller 5417 Symphonic Band JROTC- JLAB Team (5) JROTC (30) Kindergarten June 4, 2016 June 23-28, 2016 NBHS Graduation Ceremony JROTC Leadership and Academic Bowl Competition Memorial Day VFW Support Louisville, KY -0- Miller Washington, D.C. -0- Enterprise Rental May 28, 2016 Mt. Washington Miller Cemetery June 1, 2016 Louisville Zoo Louisville, KY $15 Miller 5359 5341 5387 5325 Minutes Regular Meeting April 25, 2016, Monthly Meeting Special Meeting May 11, 2016, Construction Items Construction/Renovation Items 1. Change Order #001, MWES Project Deletion of Ceramic Tile Presented for approval was deductive Change Order #001, in the amount of ($3,023.00), for ceramic tile that will not be used in the restrooms on the Mt. Washington Elementary Addition/Renovation Project BG 15-105. The sum will be deducted from the total purchase order amount as the contractor will be using epoxy wall paint in lieu of wall tile. This will reduce the PO 81600962 for Daltile from $23,700.00 to $20,677.00. 2. Change Order #001, MES Project Deletion of Ceramic Tile Presented for approval was deductive Change Order #001, in the amount of ($4,880.00), for ceramic tile that will not be used in the restrooms on the Maryville Elementary Addition/Renovation Project BG 15-106. The sum will be deducted from the total purchase order amount as the contractor will be using epoxy wall paint in lieu of wall tile. This will reduce the PO 81601230 for Daltile from $27,000.00 to $22,120.00.
3. Change Order #02, MES Project Re-Work Existing Sanitary Sewer Presented for approval was Change Order #02, in the amount of $21,436.55, to re-work the existing sanitary sewer on the Maryville Elementary Addition/Renovation Project BG 15-106. The existing sewer line is a 6 line and not an 8 line as shown on the original drawings. Due to the existing pipe being positioned on solid rock with very little fall, the pipe size must be increased to 8 and the elevation must be lowered an additional 32. This will increase Parco s PO amount from $6,648,382.78 to $6,669,819.33. 4. Change Order #03, MES Project Relocate Site Water, Add Fire Alarm/Horn/Strobe Device, and Substitute Epoxy Paint for Wall Tile Presented for approval was Change Order #03 for the Maryville Elementary Addition/Renovation Project BG 15-106. This change order has three parts: a. Per Contractor s cost proposal #6R: costs to relocate site water that was originally believed to be located outside the building on the original construction drawings; however, the actual location was under the building (head start wing addition). This is an addition of $10,018.73. b. Per Contractor s cost proposal #7: cost to provide an additional fire alarm horn/strobe device as directed by the Local Fire Marshal in Room 113A restroom for an addition of $510.00. c. Per Contractor s proposal #9: cost to provide epoxy paint in lieu of wall tile in restrooms resulting in a deduct amount of ($2,972.50). The amount of Change Order #03 is $7,556.23. This will change Parco Construction s contract from $6,669,819.33 to $6,677,375.56. 5. BG-1 for Eastside Middle School Greenhouse and Walking Track Submitted for approval was the BG-1 document as it relates to the Eastside Middle School greenhouse and walking track project. All funding will be provided by the Eastside Middle School s PTSO and invoices will be paid through an account set up with the Finance Department. The project is expected to cost $46,750.00. 6. BEHS Outdoor Softball Batting Cage Agreement Presented for the Board s review was the agreement for the Bullitt East High School Outdoor Softball Batting Cage project between Sherman Carter Barnhart and the Bullitt East Athletic Boosters. The contract has been reviewed by Buckman and Farris PSC for form and legality. As per 702 KAR 4:160, (4) advertisement and evaluation of three 93) firms shall not be required if: (a) the total construction cost of the project is estimated at less than $1,000,000.00. With the monetary threshold being far less than $1,000,000.00, the Bullitt East Athletic Boosters selected Sherman Carter Barnhart to perform these services. On two occasions the site conditions were viewed and services needed were discussed to design this project. All parties agreed to services included in the agreement at a not-to-exceed price of $7,500.00. 7. BEHS Library Renovation Presented for approval was a proposed library renovation request from Principal Willie Foster at Bullitt East. After consulting with Library Media 5
6 Specialist, Ms. Kellie Davis, she has a definitive plan to improve the library at Bullitt East. Ms. Davis has incorporated the new Chromebook initiative recently approved by the Board, transformed the layout to modernize the learning environment and repurposed many items within the library to support a more collaborative way of teaching and learning to meet the needs of future-focused students. The renovation cost of $7,500.00 will be covered by BEHS and will be at no cost to the district. Human Resources 1. Leaves of Absence Requests Approval was requested of the following requests relative to unpaid leaves of absence: Karie Abell Teacher North Bullitt Ms. Abell requested leave without pay for the dates of May 9, 2016 June 3, 2016. She is using all her available leave, using 8 weeks of FMLA. Nora Alexander Teacher Bullitt Lick Middle School Ms. Alexander requested leave without pay for the dates of May 5, 2016 June 3, 2016. She is using all her available leave time, using 10 weeks of FMLA. Jordan Atwell Social Worker Bullitt Alternative Center Ms. Atwell requested leave without pay for the dates of April 20, 2016 June 10, 2016. She is using all her available leave time and 8 weeks of FMLA. Danielle Bond Lunchroom Monitor Crossroads Elementary Ms. Bond requested leave without pay for the date of April 18, 2016. She does not work enough hours for accruals. Teresa J. Carroll Cook/Baker Freedom Elementary Ms. Carroll requested leave without pay for the date of April 15, 2016. Due to a previous surgery, she has used all her available accruals. Andrea Collins Lunchroom Monitor Brooks Elementary Ms. Collins requested leave without pay for the dates of March 28, 2016 and April 15, 2016. She does not work enough hours to have accruals. Crystal Hadley Instructional Asst. Roby Elementary Ms. Hadley requested leave without pay for the dates of April 26-27, 2016. She has used all her available leave time. Melissa Hightower Teacher Bullitt East Ms. Hightower requested leave without pay for the dates of April 27, 2016 June 2, 2016. She is using her available leave time and 7 weeks of FMLA. Sharon Kaufman Bus Monitor Ms. Kaufman had previously submitted to the board to be approved for leave without pay through April 15, 2016. She has not been released to return to work the remainder of the 2015/2016 school year. She requested leave without pay to be extended through June 1, 2016. Terry Lloyd Sweeper Old Mill Elementary Mr. Lloyd requested leave without pay for the date of May 5, 2016. He used all his available leave time on a previous surgery. Pamela Masters School Psychologist District Wide Ms. Masters had previously requested approval for leave without pay for the dates of December 4, 2015 until approximately March 1, 2016. Due to complications, Ms. Masters has not been released to come back to work until July 1, 2016. She requested an amendment on her leave dates to be December 4, 2015 June 30, 2016. Robert Nemes Instructional Asst. Eastside Middle School Mr. Nemes requested leave without pay for the dates of March 24 and 25, April 1, 11, 21 and 22, 2016. He is completing his field hours as permitted per Board policy. Geneva Peyton Instructional Asst. Nichols Elementary Ms. Peyton requested leave without pay for the dates of March 28, 2016 April 29, 2016. She is using all her available leave time and using 8 weeks of FMLA.
Deborah Schreiner Bus Driver Ms. Schreiner requested leave without pay for the dates of April 19, 2016 May 10, 2016. She has used all her available leave and is using 5 weeks of FMLA. Katie Stewart Teacher Mt. Washington Middle School Ms. Stewart requested leave without pay for the dates of May 20, 2016 June 3, 2016. She is using all her available leave time and using 7 weeks of FMLA. Stephanie Thomas Lunchroom Monitor Roby Elementary Ms. Thomas requested leave without pay for the date of April 15, 2016. She does not work enough hours to have accruals. Carol Waters Custodian Shepherdsville Elementary Ms. Waters requested leave without pay for the dates of June 28 30, 2016. She is having surgery and using all her available leave time. Using 5 weeks of FMLA. Cynthia H. Wright Cook/Baker Crossroads Elementary Ms. Wright had previously been approved for leave without pay through April 30, 2016. She will not be able to return for the remainder of the 2015/2016 school year. She requested an extension of her leave without pay through June 1, 2016. 2. Entry of the Employment Records in the Minutes of Record Employment records for both the certified and classified personnel for the period of March 22, 2016 through May 23, 2016 were submitted for the Board s information and inclusion in the minutes of this meeting. 3. FRC Summer Camp Position Old Mill Elementary School principal Les McIntosh and Family Resource Center Coordinator Leigh Ann Lowery requested permission to hire a classified tutor in place of a certified teacher for a summer guitar camp to be held July 18-21, 2016. The hourly rate will be $15.00 and the classified employee and students will be under the direct supervision of the principal or a certified teacher each day of the camp. Contracts 1. OVEC Head Start Full Utilization Agreement 2016-2017 Presented was the 2016-2017 OVEC Head Start Full Utilization Agreement that requires Board approval on an annual basis. The commitments outlined in the document are made to assure full utilization for Head Start funds by meeting all required objectives. The purpose of the agreement is to coordinate services to eligible children through state preschool and federal Head Start funds. The agreement is based on the planned growth criteria set by the Kentucky Board of Education in conjunction with Head Start and local school districts. 2. SchoolPointe Contract Presented ws a contract with SchoolPointe, aka IndexBlue. This is the company that provides the software for the district webpage. Since using SchoolPointe, they have been very responsive to requests for changes or concerns that may arise. The interface seems to be easy to navigate for users and the end product looks good on the web. Mr. Jackson wished to extend the agreement for the coming school year with automatic renewals, if we choose to exercise them. Joe Mills with Buckman and Farris had reviewed and approved the contract language. 7
8 3. Kentucky Cabinet KEEP COST AGREEMENT Presented was a document for the work to be performed on KY 61, south from KY 44 at MP 14.43 ending at KY South of Brooks Run Creek at MP 17.88. This agreement is for the anticipated costs for the district contractor, LG Fiber, to reroute and add fiber optic cable to our fiber facilities that are in the construction area. LG Fiber has determined the costs for this work to be $28,000.00. This will be a pass-through transaction where the district will be reimbursed from the Kentucky Department of, and then the district will reimburse LG Fiber for the work performed on behalf of the district. 4. PEBC Memorandum of Agreement for 2016-2017 School Year Presented was the MOA between Public Education & Business Coalition (PEBC) and BCPS for professional learning services. The agreement outlines three (3) days with three (3) PEBC staff developers. The scheduled dates are October 18-20, 2016. The cost for services is $23,400 with travel expenses to be figured once arrangements are made. The remaining budget of approximately $25,600 for the Thinking Strategies Initiative will be used for materials, substitute teachers for classroom visits throughout the school year and possibly additional PEBC training in the spring. Title II allocations are the source of the funding. The 2016-2017 school year will be the second full year of implementation at the secondary level with approximately 15 additional high school, 15 middle, and 10 elementary teachers to be trained. The PEBC training up to this point has prepared the district to continue support for teachers throughout the process. Many of the classrooms are now being used as indistrict lab host classrooms. By using in-district lab hosts, it is saving more than $20,000 compared to last year s costs. 5. SealPro Coatings Parking Lot Sealing & Striping Renewal The Department of Facilities requested permission to renew the contract with SealPro Coatings for Parking Lot Sealing & Striping for the 2016-2017 fiscal year. This will be the second and final renewal option for the current contract that was approved by the Board at the October 2014 regular meeting. The facilities on the rotation for parking lot sealing and striping are Bullitt Central, Bullitt East, Old Mill Elementary, Bernheim Middle and the Frank R. Hatfield Administrative Center. Funding has been allocated in 0899-Other Miscellaneous Expenditures in the amount of $47,965.00. 6. Rain Gauge Partner MOAs with SES/ZMS/BEHS Louisville and Jefferson County Metropolitan Sewer District (MSD) requested permission to install a rain gauge at three schools in the district: Shepherdsville Elementary, Zoneton Middle, and Bullitt East High schools. The MOAs represents MSD s commitment to improving sewer system operations and environmental and public health benefits for the community. The MOAs allow MSD to install a 10-foot tall post with a metal instrument panel and tipping bucket rain gauge which will use telemetry to update rainfall conditions in fiveminute increments. The equipment is completely automated, but there will be a need to access the rain gauge for routine maintenance. To power the instrument, the electricity usage is nominal, averaging 6.6kWh per month (approximately $0.61 per month). As an incentive for installation and electric access, MSD will pay $500.00 to BCPS as part of each MOA. Upon agreement, installation of the
rain gauges will begin at the end of the school year. The MOAs have been reviewed by Joe Mills with Buckman & Farris PSC. Additionally, Ms. Mary Landgrave, an engineer with MSD, has agreed to bring experts to discuss the rain gauge project with students at each school to incorporate their work into student learning. 7. Kentuckiana Works Internship Academy Worksite Agreement Submitted was a request for the district to participate in the Kentuckiana Works Internship Academy Worksite Agreement. Student interns may be placed in any of BCPS schools in an effort to establish an employment history and to gain work experience which will leave them better positioned to obtain an unsubsidized job when the experience ends. There is no cost to the schools or district. Mr. Farris had reviewed and approved the agreement. 8. Harshaw Trane Water Treatment Services Agreement Renewal The Department of Facilities requested permission to renew the service agreement with Harshaw Trane for Water Treatment Services relating to the district s eleven (11) building loops. The cost of continuing water treatment services for the 2016-2017 fiscal year will be $8,391.00. The funds are allocated in 0352-Other Technical Services listed as Water Treatment (Geothermal, Closed Loop and Open Loop Systems). These services will take place on a quarterly basis and run concurrently with those under the PACT agreement. 9. Ecotech LLC Solid Waste Removal, Disposal and Recycling Services Contract Renewal The Department of Facilities requested permission to renew the contract with Ecotech LLC for Solid Waste Removal, Disposal and Recycling Services for the 2016-2017 fiscal year. This will be the second and final renewal option for the current contract that was approved by the Board at the July 2014 meeting. Ecotech LLC has agreed to honor their current rates for the upcoming year. Funding has been allocated in 04-21 Sanitation Services in the amount of $110,000.00. 10. North Bullitt Property Lease for Agricultural Purposes Permission was requested to enter into a lease agreement with Jeff and Erica Robards for the North Bullitt property for agricultural purposes. This is the fourth year of the Farm Lease and is the same as last year. The farm lease has generated income of $2,223.86 for the 2014 crop year and $1,520 for the 2015 crop year. Permission to Accept Donations/Grant Funding District Grant Writer Lisa Lewis requested approval of the following donations and grant funding opportunities: 9 $500.00 from Walmart Community Grant to assist with summer programming for the Family Resource Center (Roby Elementary and Mt. Washington Elementary) $20,000.00 grant from Project Lead the Way Gateway for Zoneton Middle School (STEM) $20,000.00 grant from Project Lead the Way Gateway for Mt. Washington Middle School (STEM) $20,000.00 grant from Project Lead the Way Gateway for Hebron Middle School (STEM) $7,500.00 grant from Project Lead the Way Launch for Cedar Grove Elementary (STEM)
10 $7,500.00 grant from Project Lead the Way Launch for Shepherdsville Elementary (STEM) $7,500.00 grant from Project Lead the Way Launch for Crossroads Elementary (STEM) $7,500.00 grant from Project Lead the Way Launch for Lebanon Junction Elementary (STEM) $47,684.59 grant from Leader In Me to implement program (3-years) at Crossroads Elementary School Bullitt County Area Technology Center conveyor system, 2 PLC cabinets with relays, and 1 PLC estimated value $3,900.00 from Gordon Food Service One-time $2,000 donation from Tractor Supply Company to the Bullitt East Agriculture/FFA program Use of District Property Requests 1. Bullitt Central by High Potential Basketball BCHS requested permission to allow High Potential Basketball to host their annual girls basketball showcase on Saturday, September 24, 2016, from 8:00 a.m. to 6:00 p.m. The application and agreement for use of district property, along with the certificate of liability insurance, were provided. 2. North Bullitt by Midwest Youth Tournaments NBHS requested permission to partner with Midwest Youth Tournaments to sponsor a Girls Basketball Tournament on May 28, 2016, through May 30, 2016, at North Bullitt and Hebron Middle School. They will be using the gymnasiums at both schools and this will be an all-day event. The application and agreement for use of district property, along with the certificate of liability insurance, were provided. 2016-2017 Technology Plan Presented was the 2016-2017 Technology Plan for the district, which becomes effective July 1, 2016, and reflects the Access 24 Chromebooks Initiative for the coming year. Several of the goals and initiatives are continuations of previous goals, as they are still pertinent to technology integration. With the implementation of the 1:1 Chromebook devices for Access 24, all TISs have been heavily involved with training for Google products at all levels, especially at the middle and high. With the hiring of two additional TISs, training focus can return to elementary schools, which have been somewhat neglected this year. Additional information was provided. Textbook Plans MES/BMS/ZMS/PGES/FES Submitted for approval were textbook plans for the schools listed below, which had been reviewed by Assistant Superintendent Greg Schultz and Director of Elementary Education Terry Price or Director of Secondary Education Brenda Pirtle. Maryville Elementary School Pleasant Grove Elementary School Bernheim Middle School Freedom Elementary Zoneton Middle 2016-2017 Manual The current transportation manual was reviewed according to the established Task Force annual review procedures. There were no revisions to the manual for the next school year. Approval of the Manual for the 2016-2017 school year was requested.
2016 Summer Camps Presented for approval were several school camps for the summer of 2016. Mr. Schultz reviewed and approved each of the camps. Additional information was provided. 11 Bullitt Central H.S. Baseball Camp Bullitt Central H.S. Basketball Camp Bullitt Central H.S. Lady Cougars Youth Soccer Camp Bullitt Central H.S. Soccer Camp (Team) Bullitt Central H.S. Soccer Camp (Youth) Bullitt Central H.S. Volleyball Camp Bullitt East Charger Baseball Camp Bullitt East H.S. Baseball Camp Bullitt East H.S. Boys and Girls Soccer Camp Bullitt East H.S. Girls Basketball Camp Bullitt Lick Middle School Boys Basketball Camp CGES/LJES/RES/MWES Super Star Chef Camp CGES/LJES/RES/MWES Photography Day Camp CGES/LJES/RES/MWES Art Camp Eastside Middle School Basketball Camp Eastside Middle Volleyball Camp Freedom Elementary STEAM Camp Freedom Elementary American Girl Camp Nichols Elementary Reading Camp North Bullitt Band Camp North Bullitt Boys Basketball Camp North Bullitt Girls Basketball Camp North Bullitt Volleyball Camp Roby/MWES Volleyball Camp Roby/MWES/CGES/LJES Sewing Day Camp 2016-2017 School Fundraisers Presented were fundraising lists from each school for the 2016-2017 school year. This will allow schools to pursue these avenues of funding if so desired. Request to Declare Surplus - Electronic Items The Department of Facilities submitted a list of various electronic items to be declared surplus. With the Board s approval, these items will be sold at auction or recycled as per district policy. Copies of Asset Disposal Forms were provided with the items information. Agent of Record Change Request KEMI is the district s Workers Comp provider and the Agent of Record is Bruce Ferguson with The Underwriters Group. BCPS staff and Mr. Ferguson have been in discussions on the availability of services which could be provided at no cost by his firm. Basically, there are very few options available to BCPS in claims management and risk control related to Workers Comp. Currently, Mr. Ferguson s firm receives the agent commission from KEMI. BB&T Insurance Services has valuable resources available for BCPS on analytics, risk control, claims management, and various other resources. BB&T will assist the district in controlling the Experience Modification Factor (EMR) rate and improving the overall Workers Comp Program. BB&T provides a team approach to assist with analysis of claims to ensure we are proactive and not negatively affected premium-wise by claims. The cost of the services to be provided will be at the same rate as currently paid for the agent commission. KEMI has been contacted and it is acceptable to transfer the Agent of Record. Eric Farris has been contacted and is in agreement that this is permissible. 2016-171- Motion made by Lorraine McLaughlin, seconded by Darrell Coleman, to approve Consent Items (Financial Reports; Bids- 1. Permission to Renew Bid Motor Oil & Lubricants, 2. Permission to Renew Bids Diesel Fuel & Gasoline, and 3. Permission to Renew Bid Insurance (General Liability, Property, Fleet, Educator s Legal Liability and Workers Comp); Travel: Minutes; Construction/Renovation Items 1. Change Order #001, MWES Project Deletion of Ceramic Tile, 2. Change Order #001, MES Project Deletion of Ceramic Tile, 3. Change Order #02, MES Project Re-Work Existing Sanitary Sewer, 4.Change Order #03, MES Project Relocate Site Water, Add Fire Alarm/Horn/Strobe Device, and Substitute Epoxy Paint for Wall Tile, 5. BG-1 for
12 Eastside Middle School Greenhouse and Walking Trail, 6. BEHS Outdoor Softball Batting Cage Agreement, and 7. BEHS Library Renovation; Human Resources 1. Leaves of Absence Requests, 2. Entry of the Employment Records in the Minutes of Record, and 3. FRC Summer Camp Position; Contracts 1. OVEC Head Start Full Utilization Agreement 2016-2017, 2. SchoolPointe Contract, 3.Kentucky Cabinet KEEP COST AGREEMENT, 4. PEBC Memorandum of Agreement for 2016-2017 School Year, 5. SealPro Coatings Parking Lot Sealing & Striping Renewal, 6. Rain Gauge Partner MOAs with SES/ZMS/BEHS, 7. Kentuckiana Works Internship Academy Worksite Agreement, 8. Harshaw Trane Water Treatment Services Agreement Renewal, 9. Ecotech LLC Solid Waste Removal, Disposal and Recycling Services Contract Renewal, and 10. North Bullitt Property Lease for Agricultural Purposes; Permission to Accept Donations/Grant Funding; Use of District Property Requests 1. BCHS by High Potential Basketball and 2. NBHS by Midwest Youth Tournament; 2016-2017 Technology Plan; Textbook Plans MES/BMS/ZMS/PGES/FES; 2016-2017 Manual; 2016 Summer Camps; 2016-2017 School Fundraisers; Request to Declare Surplus Electronic Items; and Agent of Record Change Request) as amended, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on May 17, 2016, which is available for public inspection on request. All members voted YES. UNFINISHED BUSINESS (NONE) NEW BUSINESS Early Graduation Request Alexandria Hess Submitted for Board approval was a request for early graduation for Alexandria Hess, a student at Riverview Opportunity Center. Alexandria is career ready in childcare. This is on the condition she takes her EOC in Algebra II on May 27, 2016. Alexandria wants to attend college to become an Occupational Therapist with Physical Disabilities and has a letter for employment from Louisville Crown and Bridge. This will help her pay for college. Additional information was provided. 2016-172- Motion made by Roger Hayes, seconded by Darrell Coleman, to approve the early graduation request for Alexandria Hess as presented. All members voted YES. 1 st Reading of Revision for Policy 08.2323 Access to Electronic Media Presented was the revised Acceptable Use Policy (AUP), which has been reviewed and modified by Janet Jeanes at KSBA. This revision was made to incorporate a reference to the newly developed Technology Responsible Use Expectations (TRUE) for the Access 24 project. In addition, in reviewing the document, it was felt that the word religious should be removed from the context of the AUP for legal purposes. Mrs. Jeanes agreed and that change was made as well. It is being presented now since the district is moving forward with the Access 24 initiative rather than waiting for the annual KSBA updates. 2016-173- Motion made by Dolores Ashby, seconded by Lorraine McLaughlin, to approve the 1 st reading of revised Policy 08.2323 as presented. All members voted YES.
School Activity FY 2017 Budgets Provided were the Principals Combined Budgets for FY 2017 for all schools. Per Redbook requirements, the Board of Education must approve the school activity budgets for the upcoming school year by the end of May. 2016-174- Motion made by Roger Hayes, seconded by Darrell Coleman, to approve the school activity budgets for the upcoming school year. All members voted YES. Capital Funds Request The General Assembly passed language in HB 265 in the 2012 session to allow school districts flexibility in the use of school district capital funds without forfeiting the district s eligibility to participate in the School Facilities Construction Commission (SFCC) program. To exercise this flexibility, the school district must submit a Capital Funds Request to the Kentucky Department of Education (KDE). Presented for approval is a Capital Funds Request form to request the use of restricted funds for the insurance premiums paid through the General Fund in the amount of $977,155.65. Also included is the purchase of software from the General Fund in the amount of $209,386.35. This is for Compass, NWEA, Tyler Technologies, Rosetta Stone and a portion of Infinite Campus. The funds originally budgeted for the insurance premiums will be used for technology items, which are unallowable items through construction funds, as well as, future construction projects. 2016-175- Motion made by Darrell Coleman, seconded by Dolores Ashby, to approve the Capital Funds Request form as presented. All members voted YES. Summer GT Drama Camps and Supervisor Request In lieu of the Summer Musical for the 2016 year, the Gifted and Talented department would like to host a week-long Summer Drama camp for elementary students and for middle/high school students. They will end each Friday afternoon with mini- Shakespeare productions for parents and community members to attend. The GT department wants to ensure all BCPS Visual and Performing Arts students who are interested in Drama is offered a positive and enriching experience. The GT department will cover the cost of the camps. The Summer Lunch Feeding Program through BCPS will provide free lunches to students attending the camps. Camp hours will be approximately 9:00 a.m. to 3:00 p.m. each day. The proposed camp weeks are July 11-15, 2016, and July 18-22, 2016. In addition to the camps, the GT department requested permission to provide a stipend as an extra duty position for a certified BCPS teacher to be in a supervisory position for the students attending camp. Additional information was provided regarding supervisor responsibilities, funding, and camp registration. 2016-176- Motion made by Lorraine McLaughlin, seconded by Dolores Ashby, to approve the request for the district Gifted and Talented department to host Summer Drama Camps and hire a certified teacher as a supervisory position as presented. All members voted YES. Professional Development Plans for 2016-2017 2016-177- Provided for review and comments only were the 2016-2017 Professional Development Plans for each Bullitt County school. These plans have been reviewed by the appropriate level director and Assistant Superintendent for Student Learning. No action was required by the Board. 13
14 Construction Project Designee Presented was a request for the Bullitt County Board of Education to designate the Superintendent of Bullitt County Public Schools as its representative empowered to grant approval of construction change orders the Superintendent deems necessary to keep the construction project on schedule, in an amount not to exceed $7,500.00. These superintendent-approved change orders will bind the Board to their subsequent approval and the change order will be submitted at the next available meeting of the Board of Education. The superintendent will notify the Board via some form of written communication (Board Update, Friday Packet, or separate email) no later than two business days after such approval. Any change order approval the Superintendent determines can be delayed without disrupting the construction schedule will wait until the next regular Board meeting, regardless of cost. Any needed change order above $7,500 and necessary to maintain the construction schedule will be handled through a special meeting of the Board. 2016-178- Motion made by Dolores Ashby, seconded by Roger Hayes, to approve the request to designate the Superintendent of Bullitt County Public Schools as the Board s Construction Project Designee as outlined above. All members voted YES. Summer Painter Positions and Crew Foreman Position for 2016 & 2017 Facilities Manager Mark Mitchell requested permission to post nine (9) painter positions and one (1) paint crew foreman position. Upon approval, these positions will be posted in May 2016 using funds allocated in the 2016-17 budget. The cost associated with this work is $50,691. Funding for the painting supplies has been allocated in 0899- Other Miscellaneous Expenditures in the amount of $20,000. The work schedule will be for the weeks of July 1, 5-8, 11-15, 18-33, and 25-29. The total number of days worked in July will not exceed 20 days. The total hours worked will not exceed 40 hours per person/week, or 1,600 total hours during this time period. Mr. Mitchell requested permission to repost the same positions in April 2017 for the summer painting which will begin once school is out and will end on or around June 30 th. Tentatively, the work schedule will begin on June 5 th. The total days worked during June will not exceed the remainder of the 39 budgeted days. The total hours worked will not exceed 40 hours per person/week in June 2017. 2016-179- Motion made by Roger Hayes, seconded by Lorraine McLaughlin, to approve the request to post nine (9) painter positions and one (1) paint crew foreman position for the summer of 2016 and 2017 as presented. All members voted YES. 2016-2017 Tentative Budget Presented was the Tentative Budget for Fiscal Year 2017 in the amount of $140,051,894. Documentation for specific fund information was provided. Any changes will be reflected in the Working Budget in September. 2016-180- Motion made by Dolores Ashby, seconded by Darrell Coleman, to approve the Tentative Budget for FY 2017 as presented. All members voted YES.
ADJOURNMENT 2016-181- Motion made by Roger Hayes, seconded by Darrell Coleman, to adjourn at 7:03 p.m. All members voted YES. 15 CHAIRPERSON SECRETARY