A G E N D A HARRISON COUNTY BOARD OF EDUCATION June 18, 2008 Auditorium, Board Office 4:00 P.M. Regular Meeting 408 E. B. Saunders Way, Clarksburg, WV I. CALL TO ORDER II. III. IV. INVOCATION AND PLEDGE OF ALLEGIANCE SPECIAL PRESENTATION SPECIAL RECOGNITION V. AGENDA ADJUSTMENTS VI. DELEGATIONS VII. CONSENT ITEMS (Action Needed) A. Minutes May 20, 2008 Regular Meeting (Tab 1) June 3, 2008 Regular Meeting (Tab 2) B. Payment of Vendor Accounts-Unpaid Bills Board Memo #319-07-08 (Tab 3 ) The Vendor Accounts-Unpaid Bills Report page 1 through 44 is for May 14 thru May 27, 2008. Total for this period is $1,760,778.73.
C. Budget Supplement & Transfer Requests Board Memo #320-07-08 (Tab 4) The supplements are for the following: Out of State Instruction Grants; Benedum Grants for Bridgeport High, Bridgeport Middle, Johnson Elementary, South Harrison High, West Milford Elementary, and Wilsonburg Elementary; correction to Homeless Grant for Nutter Fort Primary; Technology Integration Specialist Grant; Local GED Funds; Local Johnson Tutoring Funds; Local Hooked on Fishing Funds; Local College Course Funds; Local Summer Theater Funds; Local Johnson Summer School Funds; Rural and Low Income Grant; corrections to Title I Neglected and Delinquent Grant; Harcourt Math Funds; Local Bridgeport Football Field Donation; and PEIA adjustment. The budget transfers are for miscellaneous budget maintenance. D. Out-of-State Travel, Professional Meetings, and Transportation Requests Board Memo #325-07-08 (Tab 5) This is a list of personnel who have submitted written requests for out-of-state travel study (student), out-of-state professional meetings, and out-of-state transportation. E. Student Transfer Requests Board Memo #314-07-08 (Tab 6) These are requests to transfer students wishing to attend school out of their attendance district. F. Request for Continuation of Waiver to Policy 2510, College Classes Board Memo #323-07-08 (Tab 7) All Harrison County high schools are requesting a waiver to West Virginia State Board of Education Policy 2510, the 8100 Minute Requirement for College Courses. The objective of the waiver is to allow students to earn college credit while in high school. This will also allow students who have demonstrated mastery of instructional grade level objectives to advance to higher level courses. G. Student Teacher Agreement with WVU Board Memo #324-07-08 (Tab 8) This letter of agreement between Harrison County Schools and West Virginia University School of Nursing is for placement of student nurses in our schools. 2
H. Bid Results Juniper Box Board Memo #326-07-08 (Tab 9) We have concluded the bidding process for obtaining a replacement network security appliance (Juniper Box). We solicited bids from four vendors. One bid was received and is acceptable for review and award. Bid results are provided below: * A. Vendor Name Bid Amount DataNetworks (Hunt Valley, MD $30,901.36 Presidio (Colmer, PA) No Bid Dell Computers (Round Rock, TX) No Bid Pomeroy Computers (Charleston, WV) No Bid Pursuant to paragraphs 17.2 and 19.1.1 of the Purchasing Policies and Procedures Manual for Local Educational Agencies (which is authorized under WV State Board of Education Policy 8200) dated July 10, 2003, DataNetworks of Hunt Valley, MD, is the low bidder in the amount $30,901.36. I. Establishment of meeting dates: June 30, 2008 Special Meeting Auditorium 12:00 noon July 1, 2008 Statutory Meeting Auditorium 3:30 p.m. July 1, 2008 Regular Meeting Auditorium 4:00 p.m. July 15, 2008 Special Meeting (Board Retreat/Work Session) Central Office 9:00 a.m. July 15, 2008 Regular Meeting Auditorium 4:00 p.m. August 5, 2008 Regular Meeting Auditorium 4:00 p.m. August 19, 2008 Regular Meeting Auditorium 4:00 p.m. September 2, 2008 Regular Meeting Auditorium 6:00 p.m. September 16, 2008 Regular Meeting Auditorium 6:00 p.m. October 6, 2008 School Board Effectiveness Meeting Lincoln High School (Harrison County Alternative Learning Center, Lincoln, Liberty, Bridgeport, South Harrison, Robert C. Byrd High Schools, and United Technical Center - 6:00 p.m. October 7, 2008 Regular Meeting Auditorium 6:00 p.m. October 13, 2008 School Board Effectiveness Meeting Washington Irving Middle School (Lumberport, South Harrison, Washington Irving, Bridgeport, and Mountaineer Middle Schools) 6:00 p.m. October 20, 2008 School Board Effectiveness Meeting Adamston Elementary School (Lumberport, Wilsonburg, West Milford, Adamston, Johnson, Lost Creek, and Big Elm Elementary Schools) 6:00 p.m. 3
October 21, 2008 Regular Meeting Auditorium 6:00 p.m. October 27, 2008 School Board Effectiveness Meeting Lost Creek Elementary School (Nutter Fort Primary, Norwood, North View, Simpson, & Salem Elementary Schools, and Nutter Fort Intermediate School) 6:00 p.m. November 4, 2008 Regular Meeting Auditorium 6:00 p.m. (Request to Change Date Because of Election) November 18, 2008 Regular Meeting Auditorium 6:00 p.m. December 2, 2008 Regular Meeting Auditorium 5:00 p.m. December 16, 2008 Regular Meeting Auditorium 6:00 p.m. January 12, 2009 Special Meeting (Public Forum) Robert C. Byrd High School 6:00 p.m. January 13, 2009 Regular Meeting Auditorium 6:00 p.m. January 27, 2009 Regular Meeting Auditorium 6:00 p.m. February 3, 2009 Regular Meeting Auditorium 6:00 p.m. February 17, 2009 Regular Meeting Auditorium 6:00 p.m. March 3, 2009 Regular Meeting Auditorium 6:00 p.m. March 17, 2009 Regular Meeting Auditorium 6:00 p.m. April 7, 2009 Regular Meeting Auditorium 6:00 p.m. April 21, 2009 Regular Meeting Auditorium 6:00 p.m. May 5, 2009 Regular Meeting Auditorium 6:00 p.m. May 19, 2009 Regular Meeting Auditorium 6:00 p.m. June 2, 2009 Regular Meeting Auditorium 6:00 p.m. June 16, 2009 Regular Meeting Auditorium 6:00 p.m. June 30, 2009 Special Meeting Auditorium 12:00 noon VIII. OTHER NEW BUSINESS (Action Needed) A. First Reading of Revision to Policy 4406, Wellness Board Memo #327-07-08 (Tab 10) We are required to amend the HCS Wellness Policy every two years. The changes made are to align the Harrison County Wellness Policy with the West Virginia Standards for School Nutrition, Policy 4321.1 effective July 1, 2008. For your convenience, here are the sections to be changed: Page 4 Section 4406.4.2.5.4 Page 5 Section 4406.5.3.1 Page 5 Section 4406.5.4.1.2 Page 5 Section 4406.5.4.1.3 Page 6 Section 4406.5.4.1.4 4
B. Cost of Additional Paid Day for 200-Day Employees Board Memo #235-07-08 (Tab 11) The cost of extending the 200-day employee contracts by one day is approximately $285,159. This amount includes the daily rate, social security, retirement, and workers compensation for both professional and service employees. In addition, legal counsel has advised that this extension would become an obligation of the board in future years only if, in authorizing it for this year, the county board somehow makes the extra day a part of the employees contracts. This could happen implicitly, without actually mending the written contracts and for that very reason the board should be very cautious about approving and implementing the extra day of compensation. The extra day must also be optional and not required. I am providing this information for your consideration. IX. OLD BUSINESS CONSENT (None) X. BUILDING PROGRAM (Action Needed) A. Bid Results Demolition of Simpson Dwelling and Lost Creek Bus Garage Board Memo #328-07-08 (Tab 12) On June 9, 2008 bid were opened for and demolition of Lost Creek Bus Garage and Simpson Elementary School Dwelling. The low bid was from Feline Excavation in the amount of $12,000. Bidder Base Bid Bid Security Addendum 1 Allegheny Envir. Services, LLC $17,700 x x Feline Excavation & Construction $12,000 x x Lyons Excavation $18,459 x x Orange Construction Corp. $19,696 x x Feline Excavation & Construction, LLC is the low bidder in the amount of $12,000. This request has been approved by our staff. This project will be paid with local funds. B. Bid Results Fire Alarms for Lumberport, Norwood, and West Milford Elementary Schools Board Memo #329-07-08 (Tab 13) On June 10, 2008, bids were opened for the replacement of the Norwood Elementary Fire Alarm System. 5
Bidder Base Bid Appalachian Signal & Products, Inc. $12,794.28 Custom Electronics No Bid United Sound and Electronics $19,376.92 This project will be paid with local funds. The low bidder is Appalachian Signal & Products, Inc., in the amount of $12,794.28. C. Bid Results HVAC for Wilsonburg Elementary School, Maintenance, and Liberty High School Board Memo #331-07-08 (Tab 14) On June 11, 2008, bids were opened for the purchase of HVAC equipment for Wilsonburg Elementary School, Liberty High School, and the Maintenance Department. Bidder Base Bid Alternate No. 1 Combined Bid 15 Roof Tops 2 Units at Liberty Base, Alt. No. 1 Combustion Service No Bid Expert Heat & Vent No Bid Lyon Conklin & Co. $51,782 $ 8,770 $60,552 Michel, Inc. No Bid Stewart-McMunn No Bid Trane $69,700 $12,165 $81,865 Quality Air No Bid W. R. Drake No Bid This project will be paid with local funds. The low bidder was Lyon Conklin & Co., Inc., in the amount of $60,552. D. Bid Results HVAC Heat Wheels for Big Elm and Nutter Fort Elementary Schools Board Memo #333-07-08 (Tab 15) On May 27, 2008, bids were opened for the installation of HVAC heat wheels at Big Elm and Nutter Fort Elementary Schools. Bidder Base Bid Bid Security Addendum 1 Stewart-McMunn Co., Inc. $173,350 X N/A Quality Air $208,000 X Michel, Inc. $ 95,784 (Error) X Mid-State Mechanical $168,900 X This project will be paid with local/qzab funds. The low bidder is Mid-State Mechanical, Inc., in the amount of $168,900. 6
E. Application for Payment #4 (Final) from Thermal Balance for Mountaineer Middle School (SBA) Board Memo #330-07-08 (Tab 16) Application for Payment #4 (final) in the amount of $4,694.80 from Thermal Balance, Inc., is for the testing and balancing of HVAC equipment at Mountaineer Middle School. This project is being funded with local funds and SBA funds. This request has been approved by our staff. F. Application for Payment #26 (Final) from City Window Company for Mountaineer Middle School (SBA) Board Memo #332-07-08 (Tab 17) Application for Payment # 26 (Final) from City Window Company in the amount of $2,490.49 is for Mountaineer Middle School (SBA). This project is being funded by the SBA and has been approved by our staff. XI. INFORMATION (No Action Needed) A. Reports: 1. In-State Travel Study and Transportation Report - Board Memo #322-07-08 (Tab 18) A listing of in-state travel study and transportation requests has been submitted to and approved by the superintendent. This list is for information only. 2. Board Financial Report for May 2008 Board Memo #334-07-08 (Tab 19) The financial report is for the month of May 2008. This report includes all financial activity for the month, including income statement and balance sheet accounts for Harrison County Schools. It also contains balance sheet accounts for the agency funds of the United Technical Center and RESA VII. This is for your information. XII. PERSONNEL (Action Needed) A. Personnel and Personnel Matters Board Memo #321-07-08 (Tab 20) Personnel recommendations for professional and service positions will be considered and/or approved. In the event that any of the listed candidates withdraw prior to the commencement of the 7
board meeting, a list of substitute candidates will be available before the meeting starts. XIII. ADJOURNMENT SLC:trb 8