Board of Carroll County Commissioners County Office Building Westminster, MD 21157 Open Session www.ccgovernment.carr.org ~ Minutes ~ Admin Tuesday, April 30, 2013 1:30 PM County Office Building Rm 311 I. Call to Order 1:30 PM Meeting called to order on April 30, 2013 at County Office Building Rm 311, 225 North Center Street, Westminster, MD. Attendee Name Title Status Arrived Doug Howard President Present Dave Roush Vice-President Present Haven Shoemaker Secretary Absent Robin Frazier Commissioner Absent Richard Rothschild Commissioner Present II. III. Public Comment Citizen Comments: Proposed FY14 Budget Bid Approval ~ One New Tri-Axle Roll-Off Truck Executive Summary: The Bureau of Solid Waste in cooperation with the Bureau of Purchasing recommends award for the above project to be awarded to Waste Equipment Sales & Service, LLC in the amount of $157,461.00. This was a competitive sealed bid and the county received six (6) bids. This is within the project budget and no additional funds will be needed. Number of Bids: Six Vendors & Bid Results: 1. Waste Equipment Sales & Service, LLC $157,461.00 2. RDK Municipal Truck Center $159,000.00 3. Bare Truck Center $159,541.14 4. Western Star Trucks of Delmarva $160,937.00 5. Mid-Atlantic Waste Systems $161,170.50 6. The Peterbilt Store Baltimore $162,213.00 1. Motion to approve the bid award for One New Tri-Axle Roll-Off Truck to Waste Equipment Sales & Service, LLC in the amount of $157,461.00 IV. Bid Approval ~ One New Crew Cab Stake Body Truck Purchasing recommends award for the above project to be awarded to Apple Ford Inc. in the amount of $46,500.00. This was a competitive sealed bid and the county received one (1) bid. This truck is within the project budget. Board of Carroll County Commissioners Page 1 Printed 5/3/2013
Vendors & Bid Results: 1. Apple Ford Inc. Columbia, MD $46,500.00 1. Motion to approve the bid award for One New Crew Cab Stake Body Truck to Apple Ford, Inc. in the amount of $46,500.00 V. Bid Approval ~ One New Tandem Axle Dump Truck Purchasing recommends award for the above project to be awarded to Bare Truck Center, Inc. in the amount of $155,786.10. This was a competitive sealed bid and the county received one (1) bid. This is within the project budget and no additional funds will be needed. Vendors & Bid Results: 1. Bare Truck Center Westminster, MD 21157 $155,786.10 1. Motion to approve the bid award for One New Tandem Axle Dump Truck to Bare Trucking Center, Inc. in the amount of $155,786.10 VI. Bid Approval ~Three New Ten-Ton Single Axle Dump Trucks Purchasing recommends award for the above project to be awarded to Bare Truck Center Inc. in the amount of $424,095.03 ($141,365.01/truck). This was a competitive sealed bid and the county received one (1) bid. This is within the project budget and no additional funds will be needed. Vendors & Bid Results: 1. Bare Truck Center Inc. Westminster, MD $424,095.03 1. Motion to approve the bid award for Three New Ten Ton Single Axle Dump Trucks to Bare Truck Center, Inc. in the amount of $424,095.03 ($141,365.01/truck) Board of Carroll County Commissioners Page 2 Printed 5/3/2013
VII. Bid Approval ~ John Deere 544K Four-Wheel Drive Loader Purchasing recommends award for the above project to be awarded to Jesco, Inc in the amount of $135,721.71. This purchase will be made by piggy-backing off a Montgomery (MD) County contract that was competitively bid. This is within the project budget and no additional funds will be needed. 1. Motion to approve the bid award for a John Deere 544K Four-Wheel Drive Loader to Jesco, Inc. in the amount of $135,721.71 VIII. Bid Approval ~ John Deere 672G Motor Grader Purchasing recommends award for the above project to be awarded to Jesco, Inc in the amount of $218,018.15. This purchase will be made by piggy-backing off a Montgomery (MD) County contract that was competitively bid. This is within the project budget and no additional funds will be needed. 1. Motion to approve the bid award for a John Deere 672G Motor Grader to Jesco, Inc. in the amount of $218,018.15 IX. Bid Approval ~ 2013 Biennel Short Span Bridge Inspections Executive Summary: The Carroll County Bureau of Purchasing in cooperation with the Department of Public Works requests your concurrence to award a purchase order to Northeast Engineering, Inc., in the amount of $45,264.42. This purchase is to provide the 2013 Biennial Short Span Bridge Inspections. This purchase will be through a State of Maryland Contract No. BCS 2010-16F for Bridge Condition Inspection, Evaluation and Rating of State, County and Local Jurisdiction bridges, statewide in accordance with the National Bridge Inspection Program. This is within the project budget and no additional funds will be needed. Budget Funding Approved for $45,264.42 1. Motion to approve the bid award for 2013 Biennel Short Span Bridge Inspections to Northeast Engineering, Inc. in the amount of $45,264.12 Board of Carroll County Commissioners Page 3 Printed 5/3/2013
X. Request Approval to Accept Additional FFY 2010 Urban Area Security Initiative Grant Funds Background: Caroll County previously accepted a total of $815,957.70 in authorized FFY2010 'Urban Area Security Initiative (UASI)' grant fund allocations. UASI grant program funding is used to address the unique planning, organization, equipment, training, and exercise needs associated with high-threat, high-density urban areas, and assists these same areas in building and maintaining an enhanced capacity to prevent, protect against, respond to, and recover from acts of terrorism. As a member of the Baltimore UASI, Carroll County is eligible for and does receive funding from this program. Issue: As a result of the close of the performance period during which FFY2010 'Urban Area Security Initiative' grant funds may be used, the Baltimore UASI has asked its member jurisdictions (which includes Carroll County) to identify any unused funds that remain from their previous allocations. Accordingly, a total of $25,488.51 in FFY2010 UASI grant funds was identified as 'remaining', subsequent to having used the initial allocation of funds for their intended purpose. Please note that the $25,488.51 in remaining funds represents a cumulative total of monies remaining in eleven individual funding initiatives and represent 3.1% of the total funding previously accepted ($815,957.70). After assessing the remaining funds reported by Carroll County, the Baltimore UASI determined the best course of action would be to authorize Carroll County to use the remaining funds, combined with an additional $4,614.38 of supplemental funds, to cover the full cost of a previous purchase of radio equipment for the Carroll County Sheriffs Office using FFY2010 funds instead of FFY2011 funds, as previously scheduled. 1. Motion to approve a request to accept additional FFY2010 Urban Area Security Initiative Grant Funds XI. Approval/Adoption of Minutes 1. Tuesday, April 23, 2013 2. Thursday, April 25, 2013 3. Thursday, April 25, 2013 XII. Administrative Sesson ~ Open The following issues were discussed: 1. Reminder ~ Thursday, 5/2/13 the Board will be discussing appointments of Boards, Commissions, and Committees during the Personnel - Closed meeting - Packets needed 2. Request from Sheriff Tregoning for a retiring officer to retain his service weapon Board of Carroll County Commissioners Page 4 Printed 5/3/2013
(Presentation of Proclamation and service weapon). 3. Presentation of Draft Finksburg Corridor Plan 4. Modifications to County Ordinances in reference to Article 66B ~ Housekeeping issue 5. Capital Costs for Piney Run Dam ~ $290,000 not discussed during the FY14 Budget 6. Reminder ~ Dates for Community Meetings regarding FY14 Budget 7. Reminder ~ Public Budget Hearing scheduled for Monday, May 6, 2013 at 7:00 PM at Scott Center, Carroll Community College 9. Carroll County Realtors Association Meeting with Delegation on Thursday, June 6, 2013 ~ Suggestion of no Commissioner session in AM 10. Update on the Rain Tax and where the County stands on this issue 11. Update on Broadband Issues 12. Commissioners review of Request For Proposal (RFP) on Technology Projects 13. Joint Meeting with Board of Education on May 8, 2013 at 1:30 PM ~ Reschedule 14. Commissioner Howard will be absent ~ Thursday, 5/30/13 15. Review of next weeks Public Agenda XIII. Adjourn ~ 2:16 PM 1. Motion to adjourn Board of Carroll County Commissioners Page 5 Printed 5/3/2013