PERKINS INSTITUTIONAL GRANT 2016 2017 RFP Revised April 2016 GRANT APPLICATION DUE DATE: 5:00 P.M. ON MAY 13, 2016 Notice of Nondiscrimination It is the policy of the Office of the Commissioner of Higher Education that there will be no discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age, sexual orientation, or disability in any educational programs, activities, or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Office of the Commissioner of Higher Education MOA Coordinator at erose@montana.edu. Montana Office of the Commissioner of Higher Education 2500 Broadway Helena, MT 59620 Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 1
TABLE OF CONTENTS Contents Perkins Institutional Grant... 3 General Information... 3 Purpose... 3 Targeted Population... 3 Eligibility... 3 Award... 3 Important Dates:... 3 Use of Funds... 4 Funding Restrictions... 4 Commitment of Participation, Reporting and Evaluation... 4 Application Materials and Instructions... 4 Application Submission Process... 5 Questions... 5 PROPOSAL NARRATIVE... 6 MEASUREMENT GRID... 7 BUDGET WORKSHEET... 8 STATEMENT OF ASSURANCES... 9 CAREER CLUSTERS...10 SCORING...11 2016-2017 CHECKLIST...12 Application Submission Process...12 Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 2
Perkins Institutional Grant General Information The purpose of the Carl D. Perkins Career and Technical Education Improvement Act of 2006 is to develop more fully the academic and career and technical skills of secondary and post-secondary students who elect to enroll in career and technical education programs. Funds made available under this Act for career and technical education activities are provide to supplement and supplant nonfederal funds expended to carry out career and technical education activities. Purpose As outlined in the State s 2008-2012 Plan for the Administration of the Carl D. Perkins Improvement Act, up to 1% of State Leadership funds will be allocated to implement career and technical education programs to serve individuals residing at state correctional institutions or at institutions that serve individuals with disabilities. The uses of these funds will meet the requirements of the Perkins Act. Targeted Population Individuals in State s correctional institutions or institutions that serve individuals with disabilities who are participating in career and technical education programs offered in the institutions. Eligibility Entities serving individuals residing at state correctional institutions or institutions that serve individuals with disabilities are eligible to apply for funds. At Award One grant award of up to $3,500.00 will be available to entities serving individuals residing at state correctional institutions or at institutions that serve individuals with disabilities are eligible to apply for funds. Important Dates: Application deadline: May 13, 2016 Grant winners notified: May 27, 201 Grant funds available: July 1, 2016 - June 30, 2017 Q1 Financial Report: Oct. 30 Q2 Financial Report: Jan. 30 Q3 Financial Report: April 30 Q4 Financial Report: Aug. 30 Mid-Year Narrative Report Due: Dec. 12, 2016 Final Narrative Report deadline: June 1, 2017 Final Fiscal Closeout Report Due: August 30, 2017 Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 3
Use of Funds Funds MAY be used to (list is not inclusive): Strengthen current Career & Technical Education programs at the institution Develop and implement new Career & Technical Education programs at the institution Provide professional development opportunities for CTE instructors at the institution Purchase curriculum materials or equipment for CTE programs at the institution Secure services from educational agencies which are under contract with the recipient agency to provide CTE programs to individuals who are in correctional institutions Funding Restrictions No Perkins funding may be used for administration, outside of the 5% mandated by federal legislation. Administration consists of the following (this list is not inclusive): Grant Management Indirect Costs Monitoring and Evaluating Program Effectiveness Assuring Compliance with State and Federal Law Administration of the Local Grant Application Perkins may be used to fund the salaries of personnel working directly to accomplish the goals and objectives of the grant. Institutions and organizations are responsible for providing the required documentation to support time and effort reporting for any employee working on Perkins activities. Commitment of Participation, Reporting and Evaluation Full participation includes providing necessary reports, including quarterly financial reports, a written mid-year and final report that documents project activities, populations served (including number of participants), and outcomes achieved, as well as a final expenditure sheet at year end. Application Materials and Instructions Complete applications must include the following: Proposal Narrative (Attached) This is a one year grant, all proposal activities must be completed by June 30, 2017. Measurement Grid (Attached) Expected outcomes are a measurement of the progress towards the project s intended purpose. The outcomes should be expressed in quantifiable terms and should be objective and measurable. Results should be meaningful and measured in terms of changes in behavior, attitudes, or conditions that demonstrate the value of the project. Additionally, the outcomes must be achievable within the one year timeframe of the grant. Grants designed to establish/gather baseline data will not be accepted. Budget Worksheet (Attached) o List all anticipated expenses by category. Categories include: Salaries, Benefits, Insurance, Contracted Services, Supplies, Equipment, Communications, Travel, and Registration/Training Fees. All travel will be reimbursed at state approved rates. o Line Item Description should include dates, type of equipment or supplies, locations, type of service, type of event, names and titles when necessary. Statement of Assurances (Attached) For the criteria and scoring process that will be used to evaluate proposals (Appendix A) Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 4
Application Submission Process To be considered for funding, an electronic version of the complete application, including a scanned copy of the signed Statement of Assurances, must be received by 5:00 pm on May 13, 2016. Electronic copies should be sent to: erose@montana.edu Questions For questions about the submission process, please contact OCHE staff at: (406)444-0608 or erose@montana.edu Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 5
PROPOSAL NARRATIVE APPLICANT INFORMATION Name of Agency/Institution: Date: Street Address: City: State: Name of Person Completing Application: Title: Email: Phone: Type of Organization: PROJECT INFORMATION Title of Project: Which Career Cluster and/or Program of Study does this Project address? (A list of Career Clusters and Pathways can be found in Appendix A) Description of Population Being Served: Number of Projected Participants Being Served: Documented Need for Funding: Start Date: End Date: Describe the goal of the project, the major activities included in the project, and how they meet the intent of the RFP: Any additional Supporting Documents: Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 6
MEASUREMENT GRID Complete the Measurement Grid for each major activity listed above. Description of Activity: MEASUREMENT GRID Who is responsible for implementation of the project? What are the expected outcomes? How will the outcomes be measured? Who is responsible for measuring the outcomes? Description of Activity: Who is responsible for implementation of the project? What are the expected outcomes? How will the outcomes be measured? Who is responsible for measuring the outcomes? Description of Activity: Who is responsible for implementation of the project? What are the expected outcomes? How will the outcomes be measured? Who is responsible for measuring the outcomes? Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 7
BUDGET WORKSHEET BUDGET WORKSHEET Category Line Item Description Amount Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 8
STATEMENT OF ASSURANCES Assurances form a binding agreement between the eligible recipient fiscal agent, the Montana Office of the Commissioner of Higher Education, and the U.S. Department of Education that assures all legal requirements are met in accordance with state and federal laws, regulations, and rules. These assurances apply to program activities and expenditures of funds. Compliance to general and specific program assurances is the legal responsibility of the eligible recipient. Fiscal Agent Name: Address: City: State: Zip: Phone: Email: The Eligible Recipient Fiscal Agent certifies the following statements: The Fiscal Agent understands and will comply with the provisions, regulations and rules of the Carl D. Perkins Career and Technical Education Act of 2006. The Fiscal Agent will use federal funds to supplement the eligible recipient s CTE programs of study and will not use federal funds to supplant existing funds or reduce general or other funds. The Fiscal Agent will provide, on request, complete and accurate data as required. The Fiscal Agent understands and will comply with all applicable assurances for Federal Grant Funds. These assurances can be found at: http://www.ed.gov/policiey/fund/reg/edgarreg/edgar.html. The agency agrees to provide required descriptive and statistical reports, including a written final report and final expenditure sheet at year end. Print Name of Authorized Fiscal Agent Title Signature of Authorized Fiscal Agent Date Print Name of Authorized Institutional Representative Title Signature of Authorized Institutional Representative Date Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 9
APPENDIX A - CAREER CLUSTERS Agriculture, Food & Natural Resources Agribusiness Systems Animal Systems Environmental Service Systems Food Products & Processing Systems Natural Resources Systems Plant Systems Power, Structural & Technical Systems Architecture & Construction Architecture & Construction Construction Design/Pre-Construction Maintenance/Operations Arts, A/V Technology & Communications A/V Technology & Film Journalism & Broadcasting Performing Arts Printing Technology Telecommunications Visual Arts Business Management & Administration Administrative Support Business Information Management General Management Human Resources Management Operations Management Education & Training Administration & Administrative Support Professional Support Services Teaching/Training Finance Accounting Banking Services Business Finance Insurance Securities & Investments Government & Public Administration Foreign Service Governance National Security Planning Public Management & Administration Regulation Revenue & Taxation Health Sciences Biotechnology Research & Development Diagnostic Services Health Informatics Support Services Therapeutic Services Hospitality & Tourism Lodging Recreation, Amusements & Attractions Restaurants & Food/Beverage Services Travel & Tourism Human Services Consumer Services Counseling & Mental Health Services Early Childhood Development & Services Family & Community Services Personal Care Services Information Technology Information Support & Services Network Systems Programming & Software Development Web & Digital Communications Law, Public Safety, Corrections & Security Correction Services Emergency & Fire Management Services Law Enforcement Services Legal Services Security & Protective Services Manufacturing Health, Safety & Environmental Assurance Logistics & Inventory Control Maintenance, Installation & Repair Manufacturing Production Process Dev. Production Quality Assurance Marketing Marketing Communications Marketing Management Marketing Research Merchandising Professional Sales Science, Technology, Engineering & Mathematics Engineering & Technology Science & Mathematics Transportation, Distribution & Logistics Facility & Mobile Equipment Maintenance Health, Safety & Environmental Management Logistics Planning & Management Services Sales & Service Transportation Operations Transportation Systems/Infrastructure Planning, Management & Regulation Warehousing & Distribution Center Operation Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 10
APPENDIX B SCORING MATRIX SCORING Each proposal must contain the following information which will be weighted as shown. Project Information 30 points A. Proposal identifies a Career and Technical Education 1 2 3 4 5 Program and/or Programs of Study B. The project will serve individuals who are disabled or 1 2 3 4 5 reside in state correctional facilities C. The number of participants that will be served is 1 2 3 4 5 included D. Need for funding is clearly identified 1 2 3 4 5 Strongly Disagree Disagree Uncertain Agree Strongly Agree Points E. Project goal is stated clearly and is appropriate for target 1 2 3 4 5 population F. Major activities are described and meet the intent of the RFP 1 2 3 4 5 Measurement 25 points A. Responsible parties for implementation of the activities 1 2 3 4 5 are identified B. Responsible parties for evaluation activities (data 1 2 3 4 5 collection, final report) are identified C. Project activities and anticipated outcomes are clear 1 2 3 4 5 D. Plan for evaluation/outcome measurement is identified 1 2 3 4 5 E. Targeted population is sufficient to meet project goals/outcomes 1 2 3 4 5 Budget 20 points A. Budget narrative supports budget items 1 2 3 4 5 B. Budget narrative explains what budget items are and 1 2 3 4 5 their purpose C. Proposed budget is reasonable 1 2 3 4 5 D. Budget items are allowable according to RFP guidelines 1 2 3 4 5 Additional Elements & Criteria 15 points A. Narrative is well written 1 2 3 4 5 B. Spelling and Grammar is accurate 1 2 3 4 5 C. Additional detail is provided 1 2 3 4 5 * A proposal will be considered for funding ONLY if the application package is properly signed and completed. Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 11
APPENDIX C APPLICATION CHECKLIST PERKINS INSTITUTIONAL GRANTS Required 2016-2017 CHECKLIST Proposal Narrative & Budget Information Measurement Grid Budget Statement of Assurances (Signed) Optional Letters of Support Other Supporting Documentation Application Submission Process To be considered for funding, an electronic version of the complete application, including a scanned copy of the signed Statement of Assurances, must be received by 5:00 pm on May 13, 2016. Faxed copies will not be accepted. Electronic copies should be sent to: erose@montana.edu Montana Office of the Commissioner of Higher Education March 2016 Perkins Institutional Grant Request for Proposal Page 12