POLICY NO. 7.15 TOPIC: Permissive Tax Exemptions REASON: To outline a policy statement for permissive tax exemptions. POLICY: PREAMBLE The City of Salmon Arm may support voluntary non-profit organizations by exempting properties from taxation pursuant to Section 224 of the Community Charter for non-profit organizations who provide land and/or improvements for public benefit and subject to annual review of property utilization by the public. All permissive tax exemptions shall be provided on an annual only basis and are subject to annual eligibility reviews by the City. APPLICATION PARAMETERS The following regulations must be adhered to by non-profit organizations applying for direct or indirect financial assistant from the City: 1. All requests for tax exemptions must be accompanied by a current financial statement, together with a Revenue and Expenditure Budget Statement for the ensuing year. In specific instances, Council may require that the organization s records be audited. 2. All new requests for tax exemptions must be submitted on prescribed applications to the City by July 31st of the preceding year. Thereafter, applications are only required in the third anniversary of the submission of the original application. If significant changes, financial or otherwise, have occurred within the applicant s organization, then an updated application is required. 3. All requests must outline details of efforts made by the non-profit organization to work towards self-sufficiency. 4. All requests must indicate whether grants for the current year have been submitted to other organizations or levels of government. 5. All requests must provide aims and objectives to determine overlaps with a similar agency or, if a uniting of agencies for a similar purpose could occur.
Policy No. 7.15 Page 2 6. Organizations that propose to turn a portion of the grant received to other organizations are not eligible. 7. Requests for grants by organizations whose function is regional in nature will not be considered. 8. All previous resolutions and/or policies governing the matter of Annual Grants, Grants-in-Lieu and Tax Exemptions are rescinded. ONLY NON-PROFIT ORGANIZATIONS ARE ELIGIBLE FOR GRANTS APPLICATIONS MUST BE SUBMITTED ON THE FORM PROVIDED BY THE CITY Prepared by Treasurer Date: September 5, 1989 Approved by Council Date: June 8, 1992 Amendment Prepared by Director of Finance Approved by Council Date: August 28, 1995 Amended Date: September 2, 1997 Replaced Approved by Council Date: December 8, 1998
APPLICATION FOR TAX EXEMPTION 1. Date: 2. Name of Group: 3: Address: 4. (a) Date organization established in City of Salmon Arm: (b) Registered Society in Province of BC: Reg. No. Date: (c) Registered Charitable Organization with Federal Government: Reg. No. Date: 5. Number of persons served: Salmon Arm Other (explain): 6. Approximate age distribution of members: 7. President: Phone Address: 8. Secretary: Phone: Address: 9. Board of Directors: 1. 2. 3. 4. 5. 6. 10. Executive Director or contact person: Phone: Fax: 11. Societys objectives:
APPLICATION FOR TAX EXEMPTION Page 2 12. Outline of Services Program: 13. How will community and/or participants benefit? 14. Will City of Salmon Arm facilities be used? (details): 15. Legal description(s): 16. Civic address(es): 17. Registered name of owner(s): 18. Please prepare and attach an appropriate scale drawing showing the following: (a) (b) (c) (d) (e) Property boundaries and all dimensions; Location and size of all buildings (if more than one building, number 1,2,3, etc.); Location and size of parking lots and capacity; Location and size of major landscaped areas; Location and size of undeveloped land.
APPLICATION FOR TAX EXEMPTION Page 3 19. For each building identified on your drawing indicate purpose and use(s) of the building: Building 1: Building 2: Building 3: Building 4.: 20. Does your organization receive any income from rental or use of the building(s) or parking lot(s)? Yes No If yes indicate amount of annual income for each building or parking lot and indicate total revenue from this source: INCOME SOURCE ANNUAL INCOME 21. Please state size of congregation or membership in your organization: 22. Is an Annual Grant and/or Grant-in-Aid in addition to the Tax Exemption being applied for? Yes No If yes indicate amount applied for:
APPLICATION FOR TAX EXEMPTION Page 4 23. Has your organization received grants in previous years from the City of Salmon Arm? Please indicate year, type of grant, and amount for past three years: YEAR TYPE OF GRANT * AMOUNT * Grant-in-Lieu/Tax Exemption/Annual Grant. Was accounting of funds provided to the City? Date: ` 24. Amount of grant received from Senior Governments (Provincial/Federal), Local Governments, Crown Agencies, and other funding Agencies for the part three years. NAME OF CONTRIBUTORS YEAR AMOUNT RECEIVED 25. List all Agencies as per (24) above to whom a grant has been requested for the ensuing year, and note amount of request and if request is approved, denied or pending. AGENCY ADDRESS AMOUNT REQUESTED DECISION
APPLICATION FOR TAX EXEMPTION Page 5 26. Applications must be accompanied by the following supporting information. (a) (b) (c) The organization s most recent Financial Statements. The organization s projected Statement of Revenues and Expenditures for the upcoming calendar year or twelve month fiscal period, together with comparatives for the previous calendar year or twelve month fiscal period. A separate and detailed breakdown of any capital expenditures included within (b) above. 28. On the attached sheet, please specifically address and respond to Items 4 to 8 on Page 1 under the heading Application Parameters of the enclosed policy statement of the Council of the City of Salmon Arm. PLEASE FORWARD PRIOR TO JULY 31st OF THE ENSUING YEAR TO: BOX 40 SALMON ARM, BC V1E 4N2 ATTENTION: TREASURER/COLLECTOR ATTACH ANY ADDITIONAL INFORMATION WHICH WOULD ASSIST IN THE EVALUATION OF YOUR REQUEST FOR TAX EXEMPTION. ENSURE THAT EACH PROPERTY FOR WHICH EXEMPTION IS REQUIRED IS FULLY DESCRIBED IN YOUR APPLICATION. Note: This summary MUST be completed to process your request. ON BEHALF OF THE ORGANIZATION, I/WE HEREBY DECLARE THAT ALL THE INFORMATION PRESENTED AND/OR PROVIDED WITH THIS APPLICATION IS TRUE AND CORRECT. DATED AT SALMON ARM, BC THIS DAY OF, 20 NAME SIGNATURE TELEPHONE
APPLICATION FOR TAX EXEMPTION Page 6 SUMMARY OF ORGANIZATION S RESPONSE TO POLICY PARAMETERS NO. 4 TO 8