Safety Methodology Implementation Status as of 4/1/14 Rolling-Out by the end of April: All units in Okaloosa, Bay and Gulf County Duval County (1 unit) Rolling-out by the end of May: Polk County (4 units) Osceola County (2 units) Northwest All Units in County Implementing Some Units in County Implementing Santa Ros a Okaloosa Walton Holmes Bay Jackson Gadsden Calhoun Leon Liberty Wakulla Gulf Franklin Hamilton Madison Baker Suwannee Taylor Lafayette Gilchrist Dixie Alachua Levy Nassau Clay Duval Putnam St. Johns Flagler Northeast Volusia Child Protection Investigators and Case Managers: Number and % Trained Number and % Practicing Statewide 3006 (79%) 623 (16%) Northwest 265 (78%) 189 (55%) Northeast 510 (84%) 103 (17%) Central 1047 (104%) Note: 104% due to staff turnover 293 (29%) Suncoast 794 (89%) 15 (2%) Southeast 372 (73%) 23 (5%) Pasco Manatee Citrus Hernando Hillsborough Pinellas Suncoast Marion Sarasota De Soto Charlotte Lee Lake Polk Hardee Seminole Orange Osceola Highlands Glades Hendry Collier Monroe Indian River Dade Central St.Lucie Martin Palm Beach Broward Southeast Southern Southern 18 ( 9%) 0 STATEWIDE IMPLEMENTATION ACTIVITY UPDATES CHILDREN S LEGAL SERVICES UPDATE CLS has been diligently participating in the many trainings and work sessions related to Safety Methodology implementation, including the Risk Training, Safety Plan Training and the three-day practice guidelines workgroup. It is crucial that we understand it and support it, says Robin Jensen, CLS Training Director. Some of the many CLS efforts to keep pace with and inform roll-out include: Each region will identify CLS al Specialists for Safety Methodology. The al Specialists will provide management briefings on implementation status regarding judicial work The majority of CLS attorneys have completed the 8-day in-service training NW developing Learning Circles for all CLS attorneys to help them when staffing cases under the Safety Methodology In Circuits 3 and 8, two of the newest attorneys are in process of completing the 8-day training A condensed (4-day) training is in process in Gainesville for CLS Circuit 12-1 last 8-day training is going on for everyone in the Circuit. Any CLS attorneys not previously trained are in the training Circuit 20- CLS continues to participate in the 8 day Methodology training; 2 attorneys are currently attending cohort 8 which begins on April 21st and ends on May 18th SE - The new attorneys in the SE are going to the training in Broward on April 25 and May 2 Safety Plan training over next several weeks for NW ; on 4/18 for Circuit 9, 4/30 for Seminole County, 5/11 and 5/12 for Southwest and Jacksonville 1
FRONTLINE PRACTICE COACHING The NW, NE and SC s have contracts with ACTION for Child Protection for technical assistance to ensure that early practice is true to the Safety Methodology. A case is selected by an implementing unit and the Present Danger Plan, Safety Plan (if any) and the Family Functioning Assessment-Investigation are sent to an ACTION consultant for review. The review is followed by a conference call with an ACTION consultant, who discusses the case via conference call with the assigned CPI and supervisor. Patricia Medlock (NER) NE reports that We encourage all staff to listen in on the calls as we think it will help all with understanding the model. All calls open with local leadership emphasizing this is intended to be a positive learning process to help staff learn and grow in their practice. Additional cases are sent to ACTION for written feedback, which is provided to the CPI and supervisor through mentoring and coaching by a SPE or Super SPE. Kudos to the brave frontline staff from the following counties who have offered their work and professional demeanor for this process: Holmes, Washington, Jackson, Calhoun, Liberty, Gadsden, Wakulla, Franklin, Okaloosa, Walton, Escambia, Santa Rosa, Nassau, Cla, Dixie, Gilchrist, Levy, Flagler, and Volusia. The current technical assistance agreement the Office of Child Welfare has with ACTION (as the National Resource Center for CPS) will provide further capacity building for implementation sites around the use of the case reviews for field coaching. COACHING FOR SUPERVISORS The NW has a contract with USF to implement a model for development of supervisory coaching skills. Each of the region s supervisors will have a three-hour session with Pam Aeppel, M.S.W., USF Trainer, focused on capacity building related to CPI coaching and feedback. Patricia Franklin, NW al Champion reports that We believe this is a transparent process that empowers the supervisors to take responsibility of their own professional growth and request ongoing support from their OPA. Comments from the supervisors have been very positive about their experience, and have indicated they would like more time with Pam. The NER is working with Pam to replicate the process to further build SPE and Super SPE capacity; coaching will start in July. The NER also is offering a two day consultation training led by Tarrin Reed(ACTION) for all supervisors and administrators in May. One training will be in St. Augustine on May 5-6; the other in Jacksonville on May 7-8. SAFETY METHODOLGY JUDICIAL COLLEGE, JUNE 11 All judges new to the bench in Florida are required to complete the Florida Judicial College program during their first year of judicial service. A one-day training devoted to Safety Methodology is being offered on June 11 for new judges. Seasoned judges also are invited to attend. STATEWIDE SAFETY METHODOLOGY TRAINING FOR CPT PSYCHOLOGISTS IN JUNE Dr. Evelyn Goslin, Statewide CPT Consultant and psychologist for the Child Protection Team serving the Big Bend area, will provide training for CPT psychologists at a statewide CPT meeting on June 6. Dr. Goslin wants to better familiarize psychologists with the Safety Methodology constructs and practice related to definitions and criteria for Safe or Unsafe, Present Danger Assessment, Safety Planning, Caregiver Protective Capacity Assessment and the Family Functioning Assessment. Dr. Goslin is collaborating with the NW implementation leadership in developing her training. 2
Congratulations NW for MOST STAFF PRACTICING! Congratulations Central for ALL STAFF TRAINED! SAFETY METHODOLOGY & SAFE AND TOGETHER, JOINING FORCES For many years the department has partnered with the Florida Coalition Against Domestic Violence (FCADV) and David Mandel and Associates, LLC, to provide training and technical assistance on domestic violence informed child welfare practice, known as the "Safe and Together Model." In particular, the model assists child welfare professionals in identifying the perpetrator responsible for violence, assessing specific patterns of coercive control, understanding the impact the perpetrator s behavior has on the survivor and the children, and partnering with the survivor to keep the survivor and the children safe. The goal of this model is to enhance child safety in child welfare cases involving domestic violence. FCADV and the department are coordinating a small workgroup that has been working to align the Safe and Together and Safet Methodology models in terms of the six information domains and child focused safety plans. Materials on the Safety Methodology have been incorporated into the specialized training for Florida's domestic violence advocates as a part of the 2014 Safe and Together Model Advocacy Institute being conducted by FCADV and David Mandel and Associates, LLC. New material for the department is forthcoming. FSFN SUPER USER GROUP On March 11, 12 and 13, a group of 40 FSFN experts from around the state gathered in Tallahassee to participate in the first three days of a five day FSFN demonstration session. The demonstration was led by Kellie Sweat Darnell, Consulting Services Manager, Office of Information Technology Services and Ginger Griffeth, Implementation Team Lead for the Office of Child Welfare. The demonstration was in response to the field's request for training around new FSFN functionality, as well support for existing functionality. The Super Users will meet periodically to keep abreast of new FSFN releases and receive additional support to help their colleagues in the field. The group will next meet on April 22-23 to complete the initial demonstration, and to create next steps for how the group will build internal capacity within the s moving forward. Thanks to all who participated! LESSONS LEARNED In March, the Central convened a Transformation Lessons Learned session with all 63 CPI Supervisors and 11 PAs. The Super SPEs and transformation units facilitated a Fear Factor presentation to prepare soon-to-roll-out units. The photo below is the Fear Factor loser, John Hammett, al Operations Manager, whose punishment was to search through a bucket of whipped cream! 3
SAFETY METHODOLOGY IMPLEMENTATION DRIVERS / SUBCOMMITTEE UPDATES Florida Statewide Safety Methodology Steering Committee, Committee Co-Chairs: Andrea Tulloch, David Abramowitz, Patricia Nellius. For further information about the Steering Committee go to: http://www.dcf.state.fl.us/initiatives/safetymethodologysteeringcommittee/ The Steering Committee has responsibility to lead, guide, direct, and advise the statewide implementation of the safety methodology. SUPERVISOR SUBCOMMITTEE This subcommittee has been charged with developing supervisory best practices and identifying gaps and needs. A primary focus is on case consultation for CPIs and case managers to implement the new methodology with fidelity. The team will develop recommendations for assisting supervisors to develop consistent and reliable methods for evaluating staff proficiency. Supervisors have asked for guidance in determining when enough information is enough and how to evaluate the efficacy of a safety plan. Initial networking efforts have involved a monthly statewide technical assistance and support call for all investigation and TRAINING & STAFF DEVELOPMENT SUPERVISION case management supervisors. The call includes those who have already begun implementing the new methodology, as well as supervisors new to the methodology who simply want to listen. If you are a supervisor and would like to listen in, the next statewide call is scheduled for May 5, 2014 at 2:00p.m (Eastern) or 1:00p.m (Central) time. The call in number is 1-888-670-3525 and the participant code is 9794713915#. Sound, effective implementation requires change in practice and in the organization. Implementation supports must be purposeful to create change in the knowledge, behavior, and attitudes of all the human service professionals and partners involved. Dean Fixen LEADERSHIP Using Based on implementation science, science, these the are the key drivers Steering that will ensure Committee the success has of the established Florida Safety Methodology. teams for each The Steering issue. Committee has chartered a POLICY & PRACTICE CQI/QA ANALYSIS AND EVALUATION SUBCOMMITTEE Two early studies of Safety Methodology implementation have been initiated by the Research, Evaluation and Systems Unit at the Ounce of Prevention Fund of Florida, in collaboration with Casey Family Programs Research Services and Systems Improvement. On March 10, the Evaluation Committee met via teleconference to review the study of quality assurance (QA) ratings for the DCF Abuse Hotline, conducted in November, 2013. The study was an inter-rater reliability assessment to examine the degree of similarity across reviewer ratings of Hotline practice on three proposed standards. On March 24, the subcommittee met via teleconference to review online survey results of implementation site child welfare professionals. The online survey was developed during December, 2013 with the assistance of the committee. Responses entered up until February 3, 2014 were included in the data compilation and analyses presented in the report. The majority of the respondents had been a child welfare professional for five years or more. Both reports remain in draft form until final review by Casey Family Programs. 4
Event Purpose Date, Time, Place FSFN Super User Training To develop advanced skills on FSFN (OCW), Part 1 functionality & new safety methodology tools March 11-13, 2014 FCADV/DCF Safety Plan Work Session National Resource Center for CPS, TA Meeting Safety Plan Training of Trainers (National Resource Center for CPS) Case Plan Work Session Policy and Practice Subcommittee Work Session Risk Assessment Tool Training & Trainer Development Florida Statewide Safety Methodology Steering Committee Bi-Weekly Statewide Implementation Site Call Stephanie Weis and Ginger Griffeth, Co-chairs Monthly Implementation Leadership Call David Abramowitz, RMD & J. Thomas, Assistant Secretary for Programs FSFN Super User Training (OCW), Part 2 Practice Guidelines Work Session, Part 2 Work Session with Florida Coalition for Children Contact: Ginger Griffeth Super SPE Advanced Training STATEWIDE EVENTS To develop best practice examples of safety plans of cases involving domestic violence. To work with stakeholders on technical assistance support plan. To strengthen trainer knowledge about the application of safety plan constructs to actual cases. To identify best practices for case plans that support a behavior change model. Group met to review and develop edits to soon-to-be published practice guidelines. Training will result in 350 staff trained and 50 trainers ready to train; 16 proficient trainers who can observe and train other trainers. Ongoing leadership and oversight related to implementation. For implementation sites to share progress, common challenges and strategies. Ongoing leadership and oversight related to implementation. To develop advanced skills on FSFN functionality including new safety methodology tools Continued work session to review feedback on safety methodology practice guidelines and produce final recommended drafts. To develop policy on use of standardized risk tools and safe or unsafe children in families with high or very high risk factors. To further develop the advanced practice skills of Super SPEs to coach/mentor all staff March 24, 2014 April 1, 2014 April 2, 2014 April 3, 2014 April 8-10, 2014 April 15-18, 2014 Northwest & Central Quarterly Meeting 5/6/2014 9:00-3:00 1317 Winewood Blvd., Bldg. 4 Tallahassee, FL 32399 Next call on 4/28/14 @ 10:00 Number: 888-670-3525 Conference Code: 7795539870# Next call on 5/30 @ 4:00 Conference Line: 888 670 3525 Participant Code: 458 100 5329# 4/22 9:00-4:30 4/23 9:00-4:30 1317 Winewood Boulevard, Bldg. 4, Tallahassee, FL 32399 4/28 9:00-5:00 4/29 8:30-4:00 VTC Meeting Room, DCF 2383 Phillips Rd. Tallahassee, FL 32308 5/21/2014 Westgate Service Ctr., Pride Room 5749 Westgate Dr. Orlando, FL 32701 June 17-19 (Location to be determined) 5