1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION MEETING AGENDA THURSDAY, MARCH 8, 2012, 7:00 P.M. DUBLIN CIVIC CENTER, 100 CIVIC PLAZA 3. ORAL COMMUNICATIONS 3.1 Public Comments At this time, the public is permitted to address the Heritage and Cultural Arts Commission on nonagendized items. The Commission must, however, comply with all State Laws in regard to items not appearing on the posted agenda. The Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Office of the Parks and Community Services Department related to the proper procedure to place an item on a future Heritage and Cultural Arts Commission agenda. The exceptions under which the Heritage and Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda are contained in GC 54954.2(b)(1)(2)(3). 4. MINUTES OF THE REGULAR MEETING January 12, 2012 STAFF RECOMMENDATION: Approve Minutes. 5. WRITTEN COMMUNICATIONS - None 6. PUBLIC HEARING - None 7. UNFINISHED BUSINESS - None 8. NEW BUSINESS 8.1 Camp Parks Collection, Public Access and Future Exhibit The Commission will receive a report regarding the status of the Camp Parks Collection and a future exhibit planned for April 2012. STAFF RECOMMENDATION: Receive Report. 8.2 Transit Center Public Art Project Update The Commission will receive a report on the progress of the Transit Center Public Art Project. STAFF RECOMMENDATION: Receive Report. 9. OTHER BUSINESS 9.1 Brief Informational Only Reports from Commissioners and/or Staff and Reports by Commission related to Meetings Attended at City Expense (AB 1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk s Office (925) 833-6650 at least 72 hours in advance of the meeting. A complete packet of information containing Staff Reports (Agenda Statements) and attachments related to each item is available for public review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is delivered to the Commission less than 72 hours prior to a Heritage & Cultural Arts Commission Meeting, as soon as it is so delivered. The packet is available in the Parks & Community Services Department at Civic Center.
CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION DRAFT MINUTES January 12, 2012 The January 12, 2012 meeting of the Heritage and Cultural Arts Commission was called to order at 7:01 p.m. at the Dublin Civic Center, Dublin, California, by Chairperson Tutino. PLEDGE OF ALLIGIENCE Chairperson Tutino led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Commissioners Absent: Halket, Carr, Tutino, Hernandez and Vanderpool Minniear and King ORAL COMMUNICATIONS - None APPROVAL OF MINUTES On a motion by Cm. Halket, seconded by Cm. Vanderpool and, by a vote of 5-0-0, with Cm. Minniear and Cm. King absent, the Commission voted to approve the minutes of November 10, 2011 as presented. WRITTEN COMMUNICATION - None PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 ELECTION OF OFFICERS On a motion by Chairperson Tutino, seconded by Cm. Vanderpool, the Commission voted to elect Cm. Halket as Chairperson to the Heritage and Cultural Arts Commission, by vote of 5-0-0, with Cm. Minniear and Cm. King absent. On a motion by Chairperson Halket, seconded by Cm. Vanderpool, the Commission voted to elect Cm. Hernandez as Vice Chairperson to the Heritage and Cultural Arts Commission, by vote of 5-0-0, with Cm. Minniear and Cm. King absent. 8.2 COMMITTEE APPOINTMENTS On a motion by Cm. Tutino, seconded by Cm. Carr, the Commission voted to have Cm. Minniear and Vice Chairperson Hernandez continue to represent the Heritage and Cultural Arts Commission on the City Oral History Steering Committee, by vote of 5-0-0, with Cm. Minniear and Cm. King absent. 8.3 FALL QUARTERLY REPORT Ann Mottola, Heritage and Cultural Arts Manager, presented Agenda Item 8.3 fall quarterly report to Commission as outlined in the agenda statement. Mottola asked if the Commission had any questions or comments regarding the fall quarterly report. Cm. Carr asked Mottola to clarify the reasons for a cancellation rate of 44% for contract classes. Mottola advised that some classes that did well in the past did not meet their minimum enrollment during the fall session and, were subsequently cancelled. Mottola further advised that the fall children s ceramic classes were scheduled too close to the end of the school day, which caused many of the children s ceramic classes to cancel. Mottola advised that the programming for children s classes has been revised to include consideration of school hours for the spring 2012 session.
9.1 OTHER BUSINESS Cm. Tutino welcomed Staff Member Mottola. Mottola stated she is very fortunate to have the opportunity to work with such a dedicated organization and looks forward to serving the City of Dublin and the community. Cm. Tutino asked Mottola for a project update on the Transit Center Art Project. Mottola advised the sculpture s foundation is ready and should be poured within the next week. The foundation must set for 28 days and then the sculpture itself will be installed. Late February 2012 is the target date for installation of the art piece, assuming all goes well. Mottola further stated that Staff will be working with City Council to establish a dedication date for the Transit Art artwork to be held sometime in March 2012. Chairperson Halket stated her family attended the Heritage Center Holiday Event. Chairperson Halket stated the event was fabulous and featured many wonderful traditional holiday activities for everyone to enjoy. Chairperson Halket wanted to thank Staff for all of the hard work and excellent coordination of the Holiday Event at the Heritage Center. Cm. Carr asked if Cliff Garten, the artist for the Transit Center Art project, would be onsite during the installation of the art piece. Mottola advised that the artist hired a fabricator to install and position the art piece on his behalf. Mottola also advised that Staff would coordinate the opening with Cliff Garten in the hopes that he could be in attendance for the dedication of the Transit Center Art Project. Cm. Carr asked for an update on the temporary electrical connection for the Transit Center Art Project. Mottola advised that the electrical work is progressing well. Cm. Carr asked if temporary power poles would still need to be installed. Mottola advised that the temporary power poles are still needed. Mottola advised the temporary power poles would not aesthetically impact the art piece in any way. Cm. Carr asked when the temporary power poles would be removed. Mr. Paul McCreary, Parks and Community Services Director advised the temporary power poles will remain in place until the next phase of Avalon Bay construction is complete. Staff Member McCreary advised that, at this time, there is not have an exact date for completion of the Avalon Bay project. Therefore, the temporary power poles will remain in place until completion of Avalon Bay s construction project. McCreary advised there are two positions available on the Senior Center Advisory Committee. Applications are due by January 17, 2012. The City of Dublin is also taking applications for Citizen of the Year, Young Citizen of the Year and Organization of the Year. Nomination applications are due by January 26, 2012. Mottola provided each Commissioner with postcards for a few upcoming Heritage and Cultural Arts events. This Saturday the City of Dublin Poet Laureate will be hosting an African American Poetry performance. Commissioners were also provided post cards for the Love Letters production in February 2012. Mottola advised she is working on a cross promotion for this event, to include a discount rates for attendees to have dinner at a local restaurant after the event and advertise this event as a Valentine s Day package. ADJOURNMENT Being no further business, the meeting was adjourned at 7:24 p.m. Respectfully submitted, Christie Marks Senior Office Assistant APPROVED: Chairperson
AGENDA STATEMENT HERITAGE AND CULTURAL ARTS COMMISSION MEETING DATE: March 8, 2012 SUBJECT: Camp Parks Collection, Public Access and Future Exhibit Elizabeth Isles, Heritage Park and Museums Director ATTACHMENTS: None RECOMMENDATION: Receive report FINANCIAL STATEMENT: The Dublin Historical Preservation Association is donating $400 toward the creation of the temporary exhibit of the Camp Parks Collection DESCRIPTION: In 2011, the City of Dublin accepted The Camp Parks Collection, a historical collection of artifacts on permanent loan from the U.S. Army. The collection is currently stored in a locked area within the expansion space of the Dublin Public Library. Steps are being taken to allow the public to access the collection. Heritage Guild Volunteer, Steve Minniear, is cataloguing and repackaging the collection; and has added the Camp Parks collection to the Heritage Museum s Past Perfect Museum Software. Minniear has also completed a book titled; Fleet City: Selected Images. Dublin s Fleet City included Camp Parks, Shoemaker Hospital and Camp Shoemaker. A copy of this book has been given to the Reference Desk at the Dublin Library to allow the public to access information while protecting the primary source materials. Maggie Stockel, a graduate student in Museum Studies at San Francisco State University, has chosen Camp Parks as her culminating project subject. Maggie will curate an exhibit with the artifacts in the Camp Parks Collection. Ms. Stockel s exhibit statement is as follows: We Can Build, We Can Fight: The U.S. Navy Seabees in WWII Dublin: In January of 1943, 150 men enlisted in the U.S. Navy arrived in Dublin, California. Their mission: to build Camp Parks, a Replacement and Recuperation Center, that would service the Navy's Construction Battalions deployed in the Pacific Theater. We Can Build, We Can Fight features historical documents and artifacts from the recently acquired Camp Parks Collection. Come explore the significance of Dublin's very own naval base through original uniforms, first person narratives and historical photographs. Discover who the Seabees were, why their motto was "Can do!" and what they did while on base in Dublin. COPIES TO: Dublin Historic Preservation Association G:\HERITAGE COMMISSION\AGENDA_STMTS\2012\3-8-12 Camp Parks 8.1.doc ITEM NO.: 8.1
Core Idea/Curatorial Intent The goal of the exhibit We Can Build, We Can Fight: The U.S. Navy Seabees in WWII Dublin is to present the Seabees as neither perfect military machines nor super-human heroes. Instead, the Seabees are presented as ordinary people who, caught in the traumas of warfare, attempted to continue living ordinary lives. Military action represents only a fraction of the Seabee wartime experience. Therefore this exhibit will focus on what some would consider the less glamorous state-side experiences: training, recuperation, recreation and contact with home. The main themes of the exhibit are: Brief history of the Seabees and their typical duties in the Pacific Theatre Brief history of Camp Parks and its role as a military base Recreational activities Seabees participated in (both on and off the base) The exhibit structure will be thematic/non-chronological. The main themes will be the Seabees and answers to the questions; What are Seabees? What did they do? What is Camp Parks? Where is Camp Parks? What were the main responsibilities of base? The exhibit will answer these questions by exploring training, recuperation, recreation and contact with home. There will also be other activities and interactive elements to the exhibit including; Song of the Seabees and WWII music, a bridge building activity for children, a family activity guide with kid friendly questions, a Nautical Simon Says and Signal Flags activity. The exhibit will also utilize object-based resources such as reproductions of posters and text panels. The exhibit will open on April 29, 2012, in the Little Classroom at the Dublin Heritage Park & Museums. Concurrently, there will be refreshments and The Fighting Seabees film viewing in Old St. Raymond Church. In addition, there will be a round table discussion on Camp Parks and World War II Dublin in the Sunday School Barn. The exhibit will run for 11 weeks, and be open during regular museum hours through July 21, 2012. RECOMMENDATION: receive the report. Staff recommends the Heritage and Cultural Arts Commission 2 of 2
AGENDA STATEMENT HERITAGE AND CULTURAL ARTS COMMISSION MEETING DATE: March 8, 2012 SUBJECT: Transit Center Public Art Project Update Report by Ann Mottola, Heritage and Cultural Arts Manager ATTACHMENTS: Photographs of Installation RECOMMENDATION: Receive Report FINANCIAL STATEMENT: None DESCRIPTION: In May 2003, the Alameda County Surplus Property Authority (ACSPA) entered into a Development Agreement with the City of Dublin for the Dublin Transit Center Project. As part of the Agreement, the Developer agreed to contribute $250,000 for construction of public art, which was deposited into the City s Public Art Fund. The focused area for the artwork was to include the Village Green and the BART plaza. In Fiscal Year 2004-2005, the City Council had a high priority goal to work with the developer to locate significant works of art in two key places of the Dublin Transit Center, the Village Green (now called Campbell Green) and the Iron Horse Plaza. In January 2005, the City Council considered art proposals for the first phase of the project, and decided to defer the process to a later date, when 25% occupancy of Site B had been accomplished. The 25% occupancy goal was reached in Fiscal Year 2008-2009 and a new artist selection process commenced with the formation of a new Art Selection Committee and the hiring of an Art Consultant in August, 2008 to coordinate the process of selecting an artist or artist teams to commission public art in the two identified locations. In December 2008, the Consultant and Staff met with the Art Selection Committee to discuss details associated with the Transit Center site, types of artwork that might be appropriate, possible artwork themes, and scheduling and budget issues related to the project. Based on the Committee feedback, a Request for Qualifications (RFQ) was created to recruit artists. The RFQ was released in March 2009 with 112 artists applying for the Transit Center Public Art Project by the deadline of May 1, 2009. The Consultant and Staff selected the 20 most qualified and appropriate candidates and the Art Selection Committee then reviewed and rated all 20 artists. From the list, five finalists were selected for interviews with the Committee, which took place on June 2 nd and 9 th. The Committee met again on June 24 th to discuss the Transit Center Project, artwork locations, information and perceptions gleaned from the artists interviews and what the recommendation should be made to the Heritage and Cultural Arts Commission and City Council. The Art Selection Committee recommended artist Cliff Garten for the project. COPIES TO: G:\HERITAGE COMMISSION\AGENDA_STMTS\2012\3-8-12 Transit Center Public Art Update.doc ITEM NO.: 8.2
In July 2009, the Heritage and Cultural Arts Commission recommend approval of artist Cliff Garten to the City Council. In August 2009, the City Council authorized Staff to enter into an agreement with artist Cliff Garten to proceed with a conceptual design for artwork at the Dublin Transit Center. Subsequently, at the City Council meeting of September 21, 2010, the City Council approved the proposed concept design developed by the artist and authorized Staff to finalize an agreement with the artist for fabrication and installation of the artwork. The agreement was finalized and approved by the City Council in December 2010. Preliminary fabrication of the artwork began in January 2011; including finalizing engineered drawings and permitting. Fabrication began at the Metal Arts Foundry in Lehi, Utah in late August and was completed in early February 2012. On February 24, 2012, the sculpture, Dubliner, was installed at the specified site at the East Dublin BART Station. A dedication and first lighting of the public artwork is scheduled for Tuesday, March 14 th at 7:30 p.m. at the East Dublin BART Station Plaza located at Demarcus Boulevard and Iron Horse Parkway. Minor adjustments remain to be made to the artwork and hardscape prior to recommending acceptance of the artwork to the City Council. RECOMMENDATION: receive the report. Staff recommends that the Heritage and Cultural Arts Commission 2 of 2
ATTACHMENT 1