NHS Greater Glasgow & Clyde Item No 16 Glasgow City CHP Staff Partnership Forum Paper 2014/011 Minutes from a meeting held in Templeton Business Centre on Thursday 19 th December 2013 PRESENT: Anne Hawkins Director, Glasgow CHP Mark Feinmann Sector Director, North East Sybil Canavan Head of HR, Glasgow CHP Dorothy McErlean SOCP Ross McCulloch J Robertson Elaine Black Unison Ruth Spencer BMA APOLOGIES: Stephen Fullerton Unison Diane Alcock David Walker Sector Director, South Alex McKenzie Sector Director, North West Jeanne Middleton Head of Finance Julie Boyd RCM 1. APOLOGIES Apologies were noted 2. MINUTES OF PREVIOUS MEETING The minutes were then agreed as a true record. 3. MATTERS ARISING i Hosted Functions Specialist Children s Services update MF confirmed that within CAMHs services 5 consultants were to be recruited updating that 2 had been advertised and 3 were still to be advertised. MF advised that there had been a movement of consultants around the board. MF also stated there were still discussions ongoing regarding the wider workforce and confirmed the discussions were supporting work towards a clear end point, including detail on the nursing workforce. Paper to be circulated - MF. In terms of Health visiting services, MF advised of la significant level of planned training and development for staff over the next 12 month period. Vacancies in Health Visiting were discussed as being an issue, with currently 20 in Glasgow. Part time staff and bank are being asked to cover hours short term. MF highlighted the need for careful management to ensure vacancies for employees who complete training. Anne Hawkins asked MF to bring MF bring paper to next meeting
paper covering history and future to the next forum. Ross McCulloch asked about the school nursing review and staff engagement. MF advised the forum that the workforce sub group H C Programme were meeting later that day and staff partnership reps were attending. MF advised happy to circulate the paper again. MF re circulate paper. Ross McCulloch enquired about the National Practice Model Training and asked that considerations are being given in relation to Work Life Balance and Part Time workers, to enable them to attend training. MF advised that training had not yet been agreed or finalised yet. MF advised partnership invited to L&D meeting for discussion. Ross McCulloch asked about corporate caseload. Following further discussions on the complexity of the model, MF asked the forum if it would be helpful to bring along specifications to the next meeting with some others from SCS and HCP. It was confirmed that it would be useful to spend an hour on Children s Services issues at the next meeting. MF provide specifications at the next meeting. Prison Healthcare Updates Sybil Canavan confirmed that the workforce group was now re-established. There was some discussion around the Out of hours medical staffing arrangements. SC also advised of the appointment of Grant Scott to the role of Professional Nurse Advisor for Prison and Police Health Care. Family Nurse Partnership Sybil Canavan updated the forum that the supervisory post for Renfrewshire had been advertised and interviews were scheduled for the 8/12/13. Further posts will be advertised in due course. Anne Hawkins highlighted there had been a good review of FNP in NHS Greater Glasgow and Clyde with the government. As part of the review a patient had attended the meeting to discuss her personal experience and how the Family Nurse had been a positive experience. Provision of Healthcare to Police Custody Suites Sybil Canavan updated the forum that the vetting process had been completed for the preferred candidates and that she would be happy to share the details of the induction process at the next meeting of the H R subgroup in January. PDPs and the practical operational processes are also under development via Colin MacDonald and Grant Scott. Anne Hawkins confirmed that NHS Greater Glasgow and Clyde will not start service provision until the accommodation within the Police offices meets the necessary NHS standards. Discussions regarding this are still ongoing with Police Scotland. Dates for commencement of the service are still to be finalised, although it is anticipated that this will be the 1 st April 2014. SC informed the forum that there is a programme of communication with the successful applicants ensuring engagement in the process. SC also advised of a Contingency plan agreed for the staff if the estate is not ready on the planned date of implementation. Greg Ursrey indicated that he would like to be copied into the correspondence from the police group; Stephen Fullerton and Dorothy McErlean from partnership attend the group. 2
Care Homes Service SC updated the forum that the implementation group had been established, Greg Usrey stated that various workforce groups had been established and discussions were commencing. There was discussion about the redesign of the IT system used and confidence the risks have been identified. Planned meetings of the implementation group are scheduled for January, February and March 2014. Lanarkshire Boundary Changes Update SC highlighted discussions at the steering group and H R workstream. This included detail regarding the H R principles being developed which also have to reflect the recent detail of the Board paper presented in the December meeting. Further updates will be presented to the APF and the SPF in due course. ii CHP Admin Review SC advised the forum that the Band 2, 3 and 4 job descriptions had been shared with staff for comment. Some issues had been raised regarding protection of salary but these will be picked up directly in discussion with staff and their representatives. District Nursing Review Anne Hawkins advised that following presentation of the detail to the CMT, further work was being undertaken on the review proposals. It was anticipated that this would be further discussed at the APF and SPF in February. Change Fund Anne Hawkins advised of ongoing work reviewing funding arrangements and any potential impact of the scaling back of funding in the future. PACT MF informed the forum that there had been 2 meetings of the PACT redesign group with partnership reps and the detail was going to the Workforce Redesign Group this afternoon (19th Dec). MF advised that there are 8 H V posts to recruit to in the PACT model, which does add to the complexity regarding Health Visiting vacancies. He confirmed that if we were not successful in recruiting to the H V posts then we would need to reassess the situation iii Sector Updates Short discussion regarding staff moving base and lease car arrangements. 4. FINANCE- UPDATE Anne Hawkins updated on the financial position at present which was that the CHP was reporting a break even position. However there was further 3
discussion regarding the challenges ahead next year with the further savings plan required. AH highlighted other issues such as the reduction of keep well money in 15/16 and that currently 4.5 m savings had been made without significant changes in services. Anne informed the group that the challenge will be where the further 1.5m saving will come from and advised the forum that any ideas on how best to meet the target were welcome. 5. INTEGRATION OF HEALTH AND SOCIAL CARE Anne Hawkins provided an update on Board and local discussions regarding progress toward integration. There was some discussion regarding the strategic review of the HR function and A H advised that a further report was expected at the next meeting of that steering group on the 6 th February. AH discussed the HUB west Scotland- procurement (PFI) and that very challenging as funded by the private sector. AH informed the forum that government were trying to find more for primary care services. The forum recapped on the preferred models discussed at previous meetings and that the aim was to advertise posts in January. Also that a leadership session would take place and key points would be circulated within a future newsletter. AH advised that Robert had asked her to write a paper on mental health lead director role. MF discussed SCS and the dual accountable system which requires single systems at the same time. There was recognition from the forum that coming together would be beneficial, and an understanding that social work had lost a lot of expertise. Elaine Black discussed the addictions model and raised concerns of the families and children services. AH highlighted the importance of all governance issues being addressed and any cost issues are visible and able to be scrutinised. It was hoped there would be learning from the last time. 6. STAFF GOVERNANCE SC talked through the paper highlighting a new set of toolkits for managers and an appended document FTFT after survey completion. SC stated that she would circulate the outcome of the Glasgow city survey. SC circulate the Glasgow city report. 7. IMPLEMENTATION OF MANDATORY CODE OF CONDUCT SC highlighted the paper circulated to the group It was agreed by the group that Addictions would be the appropriate service to pilot the approach to look at the link between PDP and KSF. 8. MEETING SCHEDULE All to note ALL 4
8. AOCB Agile working arrangements for the Hubs was raised by Ross McCulloch. It was confirmed that any available information would be circulated. Report to be circulated 9 DATE AND TIME OF NEXT MEETING Thursday 6 th February 2014 at 10:00am (Staff side from 9.00am) Venue Committee Room, Claremont Centre 5