LAMAR STATE COLLEGE - PORT ARTHUR ACADEMIC AND CAMPUS EVENT CALENDAR 2017-2018 FALL 2017 AUGUST 14 HB 2504 Course Syllabi are due on-line 17-18 Board of Regents Meeting, Sul Ross State University 23 Faculty Development 8:00 am @ Parker Center, 2 nd floor 28 First class day fall semester 28 First class day academic courses (Stiles) 28 HB 2504 new or updated Faculty Curriculum Vitae are due on-line 28 8-Week On-Line Session I begins 28 Faculty Outside Employment Request form due to Department Chair 29 Faculty Office Hours & Schedule are due to Department Chair 29 Faculty & Staff Meeting Parker Center @ 2:00 p.m. 29 Faculty Information Report (F2.18) due from Faculty to Department Chair 30 Faculty Outside Employment Request form due from Department Chair to Dean 30-31 Orientation for online courses Madison Monroe Building 31 Faculty Office Hours & Schedule are due from Department Chair to Dean 31 Faculty Outside Employment Request form due from Dean to VPAA 31 Faculty Development Leave applications available from website 31 Faculty Information Report (F2.18) due from Department Chair to Dean SEPTEMBER 1 Application for December 2017 graduation begins 1 Submit 2016-2017 Assessment Reports (Unit Plans w/evaluations) to Office of Institutional Effectiveness 1 Submit 2017-2018 Unit Plans to Office of Institutional Effectiveness 4 Labor Day no campus or prison classes - offices and Gates Library closed 5 8-Week On-Line Session I - Census Date 5 Faculty Information Report (F2.18) due from Dean to VPAA & HR 5 Faculty Office Hours & Schedule are returned to faculty for posting; copies to VPAA 5 Faculty Senate meeting SC 422 (2:00 p.m.) 11 Student-Faculty Relations Committee appointed by Dean 11-15 Academic & Technical Division committee elections conducted by Dean s office: (1) Promotion Committee (2) Recognition of Teaching Excellence Selection Committee 11-18 Faculty Senate adjunct & staff representative election conducted by VPAA office 12-19 Campus Faculty Tenure Committee election conducted by VPAA office 13 Census Date (12th class day) 13 Proposed Spring 2018 Class Schedule Building workbooks due to VPAA 13 8-Week On-Line Session I - final day to drop or withdraw without penalty 13 Fall Semester Faculty Load Report due from Department Chair to Dean/VPAA 13 Personnel Action Request (F3.2) for fall 2017 payroll due to Dean 14 Personnel Action Request (F3.2) for fall 2017 payroll due to VPAA 1
15 Personnel Action Request (F3.2) for fall 2017 payroll due to HR 15 Proposed Spring 2018 Class Schedule Building deadline; approved workbooks due registrar 22 Last class day module 1 HVAC (Stiles) 22 Academic & Technical Division election results are due to VPAA 26 Last class day module 1 AUTO (Stiles) 28 First class day module 2 HVAC (Stiles) OCTOBER 2 First class day module 2 AUTO (Stiles) 2 Final day to drop or withdraw from classes without academic penalty 2 Faculty & Staff Incentive award memo & information distributed by VPAA office 2 Departmental Performance Review of Tenured Faculty begins (PRTF-Appendix C Faculty Handbook) 2 Proposed Spring 2018 schedule to print 3 Faculty Senate meeting SC 422 (2:00 p.m.) 4 8-Week On-Line Session I final day to drop or withdraw with penalty 6 Faculty Development Leave applications due to Department Chair 13 Faculty Development Leave applications due from Department Chair to Dean 16 Faculty & Staff Incentive award application is due to Department Chair/Supervisor 16 SACSCOC notification of Fifth-Year Interim Report submission 18 8-Week On-Line Session I - Last Class/Final Exam Day 18 8-Week On-Line Session I - Final grades due by 4:00 pm 20 Faculty Development Leave applications due from Dean to Faculty Senate Secretary 20 Faculty & Staff Incentive award applications due from Chair/Supervisor to Dean 23 8-Week On-Line Session II begins 23 Promotion Application (F2.09/F2.09T) is due from faculty to Department Chair 23 Recommendation for Tenure (F2.10) application is due from faculty to Department Chair 27 All Faculty & Staff Incentive award applications are due to VPAA 30 8-Week On-Line Session II Census Date 30-Nov 17 College Survey Services (CSS) student evaluation conducted NOVEMBER 1-6 Final review of Faculty & Staff Incentive award applications by VPAA 3 Promotion Application (F2.09/F2.09T) due from Dept Chair to Division Promotion Committee 3 Faculty Development Leave recommendations due from Faculty Senate to VPAA 6 Department Chair begins Annual Faculty Report (F2.08A) process with adjunct faculty 6 Registration for spring 2018 opens 7 Faculty Senate meeting - SC 422 (2:00 p.m.) 8 8-Week On-Line Session II final day to drop a course or withdraw without penalty 8 Faculty & Staff Incentive Award recommendations to President 10 Faculty & Staff Incentive Award F3.2 s due to HR/Payroll 10 Final day to apply for December graduation, pay for diploma, cap & gown 16-17 Board of Regents Meeting, Sam Houston State University 20 Faculty Outside Employment Request form for spring 2018 due from faculty to Department Chair 22 Faculty Outside Employment Request form for spring 2018 due from Dept Chair to Dean 22 Final day to drop a course or withdraw with penalty 2
22 Day classes meet at Stiles no classes after 5:00 pm 22 Thanksgiving Holiday begins, offices close at 5 p.m.; no evening classes 23-24 Thanksgiving Break - no campus or prison classes - offices and Gates Library closed 27 Fall semester classes will resume at 8:00 a.m. DECEMBER 1 Faculty Outside Employment Request form for spring 2018 due to VPAA 4 Annual Faculty Report (F2.08A) adjunct copies due from Department Chair to Dean 5 Faculty Senate meeting, SC 422 (2:00 p.m.) 6 Last class day Module 2 HVAC/AUTO (Stiles) 6 Last class day fall semester 6 8-Week On-Line Session II final day to drop or withdraw with penalty 7 Final exams begin for all day classes 11 Final exams begin for evening classes 13 8-Week On-Line Session II Last Class Day 14 Rogers Award at Lamar University s Mary & John Gray Library @ 3:00 pm 14 Final exams end for all classes 14 Final grades for graduates due by 8:30 a.m.; all others by 4:00 pm 14 Faculty & Staff Incentive Award presentation & reception 15 Fall 2017 Artifacts are due to Office of Institutional Effectiveness 15 Recommendation for Tenure (F2.10) application is due from Department Chair to Dean 15 Promotion Application (F2.09/F2.09T) due from Division Promotion Committee to Dean/VPAA 15 Annual Faculty Report (F2.08) is due, full-time faculty submit copy to Dept Chair & Dean 15 Fall Commencement 6:30 p.m. 20 Energy Conservation Day 21-29 Offices closed for Christmas break - faculty/staff holidays SPRING 2018 JANUARY 1 New Year s Day Holiday no classes, offices closed 2 Offices reopen 8 HB 2504 new or updated Faculty Curriculum Vitae due on-line 8 HB 2504 Course syllabi are due on-line 10 Faculty Development 8:00 am @ Parker Center, 2 nd floor 15 Martin Luther King Day - no classes, offices closed 16 First class day spring semester 16 First class day module 3 HVAC/AUTO (Stiles) 16 8-Week On-Line Session I begins 17 Faculty Office Hours & Schedule are due to Department Chair 19 Faculty Office Hours & Schedule are due from Department Chair to Dean 22 Application for May 2018 graduation begins 22 Faculty Office Hours & Schedule are returned to faculty for posting; copy to VPAA 23 8-Week On-Line Session I - Census Date 31 Recognition of Teaching Excellence applications due from Division Committee to Dean/VPAA 3
31 Census Date (12 th class day) 31 8-Week On-Line Session I final day to drop a course or withdraw without academic penalty FEBRUARY 2-4 UIL One Act Play Clinic 5 Performance Review of Tenured Faculty (PRTF) documentation is due to Department Chair 5 Recommendation for Tenure (F2.10) application(s) are due to VPAA 5 Annual Faculty Report (F2.08) Department Chair evaluation of faculty due to VPAA 5 Annual Faculty Report (F2.08) Dean s evaluation rating page(s) due to VPAA 5 Spring Semester Faculty Load Report due from Department Chair to Dean 6 Faculty Senate meeting - SC 422 (2:00 p.m.) 8 Mid-Year Progress Reporting of 2017-2018 Unit Plan and 2018-2019 Unit Plans with budget proposals (deans, department chairs & program managers) 8-11 Mardi Gras 9 Spring Semester Faculty Load Report due to VPAA 9 Personnel Action Request (F3.2) for spring 2018 payroll due to VPAA 9 Faculty Promotion Application(s) (F2.09/F209T) are due to VPAA 12 Recommendation for Tenure (F2.10) application(s) from VPAA to Campus Tenure Committee 12 Personnel Action Request (F3.2) due from VPAA to HR for spring 2018 payroll 12 Performance Review of Tenured Faculty (PRTF) documentation due from Dept Chair to Dean 13 Recognition of Teaching Excellence applications are due to VPAA 15-16 Board of Regents meeting, Lamar University 16 Annual Faculty Report (F2.08) copy of Department Chair report due from VPAA to Dean 16 Summer & Fall 2018 Class Schedule Building deadline; approved workbooks due registrar 16 Proposed Summer & Fall 2018 Schedule Building workbooks to departments 23 Annual Faculty Report (F2.08) complete report copies due to Dept Chair from Dean 26 Recommendation for Tenure (F2.10) application from Campus Tenure Committee to VPAA 26-28 UIL One Act Play District 5-A rehearsal 27 8-Week On-Line Session I final day to drop or withdraw with penalty 28 Recognition of Teaching Excellence recommendation(s) due from VPAA to President 28 Annual Faculty Report (F2.08) complete report copies due from Department Chair to faculty 28 Final day to drop a course or withdraw without academic penalty MARCH 1 Performance Review of Tenured Faculty (PRTF) documentation/recommendations due to VPAA 1 Southeast Texas Regional Citizen Bee Competition PAC Theater, 5:00 pm 9:30 pm 1-3 Texas Community College Teachers Association 71st Annual Convention - Frisco 2 Proposed Summer & Fall 2018 Class Schedule Building workbooks due to VPAA 3 UIL One-Act Play District 5-A competition 5-7 UIL One Act Play District 4-A rehearsal 6 Faculty Senate meeting - SC 422 (2:00 p.m.) 7 8-Week On-Line Session I - Last Class/Final Exam Day 7 8-Week On-Line Session I - Final grades due by 4:00 pm 8 UIL One Act Play District 4-A competition 9 Proposed Summer & Fall 2018 Class Schedule Building deadline; approved workbooks due registrar 4
12-16 Spring Break - no classes, offices and Library open 16 Energy Conservation Day 19 Classes will resume at 8:00 a.m. 19 8-Week On-Line Session II begins 19 Promotion Application (F2.09/F2.09T)/Recommendation for Tenure (F2.10) VPAA to President 19-Apr 6 College Survey Services (CSS) student evaluation conducted 26 Proposed Summer & Fall 2018 schedule to print 26 8-Week On-Line Session II - Census Date 30 Good Friday no classes, offices and Library open APRIL 2 Department Chair begins Annual Faculty Report (F2.08A) process with adjunct faculty 2 Registration for Summer & Fall 2018 begins 2 8-Week On-Line Session II Final day to drop or withdraw without penalty 2-5 Faculty Senate election of voting representatives for 2018 conducted by VPAA 2-20 Noel-Levitz Student Satisfaction Inventory Survey 3 Faculty Senate meeting - SC 422 (2:00 p.m.) 9 Last class day module 3 HVAC (Stiles) 11 Last Class day module 3 AUTO (Stiles) 13 Last day to apply for spring graduation, pay for diploma, cap & gown 16 First class day module 4 AUTO/HVAC (Stiles) 18 Final day to drop a course or withdraw with penalty 18-20 2018-2019 Unit Plan & Budget Planning hearings (VPAA, deans & department chairs) 19 Expressions Reception 4 th floor Student Center at 6:30 pm 25 8-Week On-Line Session II Final day to drop or withdraw with penalty MAY 1 Begin 2017-2018 budget development (as per Business Office schedule) 1 Annual Faculty Report (F2.08A) adjunct copies due from Department Chair to Dean/VPAA 1 Faculty Senate meeting - SC 422 (2:00 pm) 2 Last class day academic courses (Stiles) 2 Last class day Spring Semester 3 Final exams begin for all day classes 3-10 Final exams for academic courses (Stiles) 7 Final exams begin for evening classes 9 8-Week On-Line Session II - Last Class/Final Exam Day 10 Final exams end 10 Final grades for graduates due by 8:30 am; all others due by 4:00 pm 10 Spring 2018 Artifacts are due to Office of Institutional Effectiveness 11 Commencement 6:30 p.m. 12 Educational Drama Association s State Competition Theater/Black Box/Campus 24-25 Board of Regents Meeting, Texas State University 25 HB 2504 Course Syllabi are due on-line 28 Memorial Day no classes, offices and Library closed 5
SUMMER I 2018 JUNE 4 First Class Day 4 8-Week On-Line Session begins 4 First class day academic classes (Stiles) 7 Census Date (4 th class day) 13 8-Week On-Line Session - Census Date 13 Final day to drop or withdraw without academic penalty 18 8-Week On-Line Session Final day to drop or withdraw without penalty 19 Last class day Module 4 AUTO (Stiles) 21 Last class day Module 4 HVAC (Stiles) 28 Final day to drop or withdraw with penalty 29 HB 2504 Course Syllabi are due on-line JULY 4 Independence Day, no classes, offices closed 9 Last Class Day/Final Exams 9 Final grades due by 8:00 am SUMMER II 2018 JULY 10 First Class Day 12 Progress Reporting of 2018-2019 Unit Plans 13 Census Date (4 th class day) 18 8-Week On-Line Session Final day to drop or withdraw with penalty 20 Final day to drop or withdraw without academic penalty 25 Last class day academic courses (Stiles) 25 8-Week On-Line Session Last Class day/final Exam day 26 8-Week On-Line Session Final grades due by 4:00 pm AUGUST 3 Final day to drop or withdraw with penalty 14 Last Class Day/Final Exams 15 Final grades due by 8:00 am 6
IMPORTANT DATES FOR STUDENT SERVICES & BUSINESS OFFICE Fall 2017 Aug 17 Aug 22 Aug 22 Sept 25 Sept 25 Sept 26 Sept 26 Oct 16 Nov 17 Nov 22 Spring 2018 Jan 5 Jan 9 Feb 12 Feb 15 Feb 27 Mar 12 Mar 27 Mar 27 Mar 27 Mar 29 Apr 6 Apr 18 Deadline for bacterial meningitis immunization for fall Semester Students dropped from classes for non-payment Students dropped from classes for non-payment- 8 week session I Students dropped from classes for non-payment Students dropped from classes for non-payment- 8 week session I First Installment Loan payment due 8-Week Session I 60% complete-critical for financial aid students Student dropped from classes for non-payment 8 week session II Semester is 60% complete-critical date for financial aid students Second installment loan payment due Short-term loan payment due Book Loan payment due Student dropped from classes for non-payment 8 week session II 8-Week Session II 60% complete-critical for financial aid students Deadline for bacterial meningitis immunization for spring semester Students dropped from classes for non-payment 16 & 8 week session I Students dropped from classes for non-payment 8-Week On-Line Session I is 60% complete-critical for financial aid students First installment loan payment due Students dropped from classes for non-payment 8 week session II Second installment loan payment due Short-term loan payment due Book Loan payment due 16 week courses 60% complete-critical for financial aid students Students dropped from classes for non-payment 8 week session II 8-Week On-Line Session II is 60% complete critical for financial aid students Summer I 2018 May 25 Deadline for bacterial meningitis immunization for summer I & 8 week session May 29 Students dropped from classes for non-payment May 29 Students dropped from classes for non-payment 8 weeks session June 22 Students dropped from classes for non-payment June 22 Students dropped from classes for non-payment 8 week session June 25 Summer I is 60% complete-critical for financial aid students Summer II 2018 June 30 Deadline for bacterial meningitis immunization for summer II July 3 Students dropped from classes for non-payment July 5 8-week summer session is 60% complete-critical for financial aid students July 30 Students dropped from classes for non-payment July 31 Summer II is 60% complete-critical for financial aid students 7