BULLETIN Authorized Design & Construction?id2641 8 http://www.mbta.com/business center/bidding solicitationsldefault.asp All bulletins may be accessed on the MBTA website: Please see attached for list of contracts awarded in 2016. Contracts Awarded Please see attached for updated Change Order Approval Process. Construction Change Order Process forwarded to Contract Administration for input into CMS. Copies of signed off close out forms (Form 6, 7, 8 and 9) should be Construction Closeout Forms holding retainage on Design & Construction professional services Please be advised effective April 15, 2016 MBTA will discontinue consultant contracts. Professional Services Retainage Discontinuance 4. Contracts Awarded 2. Construction Closeout Forms 1. Professional Services Retainage Discontinuance 3. Construction Change Order Process TOPICS: Date: May 2016 Bulletin Number: 32
Discontinue Brian Shoflleeve, Chief Administrator Massachusetts Department of Transportation Frank Depaela. General Manager Stephanie Poiack, MassOOT Secretary & CEO www.mbta.com TOO Summer Street. 12 Floor, Boston, MA 02110 Massachusetts Bay Transportation Authority Chief Assistant Generil Manager toothoff Edmond F. Hunter (ONCUR: Tlüs policy aligns with MassDOT professional services contracts. services consultant contracts. Effective April 15, 2016 the MBT1\ will discontinue holding retainage on professional RE: Policy Directive - Holding Professional Set-vices Recainage April 11, 2016 DATE: Director of Contract Administration FROM: Margaret I-I. Hinide Assistant General Manager for Deign & Construction 1 O: Edmond F. Hunter Karyn E Pohto, Ueuienant Governor Charles 0 Baker, Governor massdot
1 I + * 17. Staff Summary Forward CO Package to Manager CN Procurement. V. Duverge. 2B. Project I. Shea. Log details into CO Log. 2A. Acting Sr. Mgr, CCO. Work with COAIo resolve complex Form 3 issues. Receives notification of required corrective action. Completes corrective action. 7 COA. Review / Correct: Form 3 language Exhibit 3-4 Negotiation commitments. Update Project Coordinator (20). when complete, return CO package to Change Order coordinator (3). lfquestions on Form 3 language go to Sr. Mgr, CCC (2A(. If CO package corrective actions required, notify PM (2 B). 4, 2C. PMs. 0-3 PM Ensures Funding is Available; Receives confirmation from Director Administration & Finance and Design & Construction, 1. Thornton; and Prepares CO Package. 0-3 1. Change Order Receive CO Package from Project. Prepare Form 3 and CO package for review. Submit to COA (2). 3. Change Order S. Joy. Prepare final CO Package including Form 3 for Contractor signature and Green Sheet for Project Signatures. Update CMS. IF TIME IM PA Cl, GO TO BOX 4. IF NO TIME IMPACT,GOTO BOX 6. 4. Director of Project Controls, Design & Construction H. Cooper. Only reviews COs with Time Impacts. change Order Log / Update CMS. 6. PMs./ Directors. Sign required forms. Contractor signs Form]. PROCESS CO WITH IN 1 BUSINESS DAY. 4 7. Change Order S-Joy. Log / Update CMS. 8. Director Administration & Finance & Design and Construction. i. Thornton. Review and sign. 9. Change Order Prepare] copies for Staff Summary 10. Staff Summary Attach Approval Routing Sheet. -0 4 13A. Staff Assistant Ill. B. Donovan Send out original CO Memo. Copy to: H. Cooper. Contract Administration Change Order Approval Process 11. Acting Sr. Mgr. CCO. Perform final review Write CO Memo Add to Co Log 12. Senior Director contract Administration. M. Hinkle. Sign and give CO package to Staff Summary Coordinator (13). Sign CO Memo and give to SA III (13A). 13. Staff S urn mary Update all copies. login CMS. Add new Routing Sheet. Release for signatures. -0 14 A. ODCR. 1-3 weeks for Review. 140. Legal. 1-3 Weeks for Review 14 C. Budget. 1-3 Weeks for Review 15. Staff Summary Receives fully executed CO. Email Sr. Mgr. CCO requesting OKTO process?. 6. Acting Sr. Mgr. CCO. Confirm OK to Process Update CO Log. Total Durations: Steps 1.2: 1 2 DAYS Step 2C: 1 4 WEEKS I Steps 3-13 and 15-11: 2 4 DAYS Step 4: 1 3 WEEKS I Steps 14: 3 9 WEEKS Only signs COs with Time Impacts. Submit 1 copy to Sr. Mgr. CCO, (keep 2 copies). Update CMS for tracking purposes.
01/14/2016 Page 1 of 1 Date/Time: 05117/2016 10:33 AM Report Id: CMS-BM-028 Massachusetts Bay Transportation Authority Capital Management System Awarded Construction Contracts Report O1i01/2016-05/17/2016 Authorized Awarded Performing Contract Description By Awarded Amount Party Name Address Manager A9OCNO6 DOWNTOWN CROSSING (DTX), General Manager - $13,57o,000.00 1100 Barletta Heavy Division, nc. 40 ShawmutAve. Lombardo, Mark VERTICAL TRANSPORTATION Contract Suite 200 AND STATION IMPROVEMENTS, BOSTON, MA Canton, MA 02021-1409 H62CN02 Repair/Rehabilitation of Beverly Board ot Directors 02)25/2016 $16,177,594.00 1873 J. F. White Contracting Co. 10 Burr St Lim, Ken W. Draw Bridge, Contract # 2 Swing P.O. Box 9020 Span, Beverly/Salem, MA Framingham, MA 01701 $3,951,500.00 1046 Aetna Bridge Company 109 Jefferson Blvd. Hager, Linda C. Bridge, Norwood, MA Contract Suite 100 H74CN1O Reconstruction of Guild Street General Manager - 03131/2016 Warwick, RI 02888 P9OCNO1 Bridgewater Wind Turbine, Board of Directors 03/15/2016 $2,282,885.00 1415 D & C Construction Co. Inc. 415 Vfw Drive Briones, Jorge A. Bridgewater, MA Rockland, MA 02370 R18CNO1 Everett Bus Maintenance Facility, General Manager- 03/02)2016 $9,997,350.00 2880 Spa New England, Inc. 98 Elm St. Shia, Wel-Lee Cellular Concrete Fill Project. Contract Salisbury, MA 01952 Everett. MA R20CNOI Work Platform for Riverside Car General Manager- 01/05/2016 $2,574,100.00 2518 Northern Contracting Corp. 68 JACKSON ST Campbell, Roma N house Contract Canton, MA 02021 Total Amount Awarded: $48,553,429.00 Total Number Awarded: 6
Page 1 of 1 Dateflime: 05/17/2016 10:31 AM Massachusetts Bay Transportation Authority Report Id: CMS-PS-002 Capital Management System Professional Services Consultant Awarded Contracts Report 01/01/2016-05/17/2016 Authorized Awarded Performing Contract Description By Awarded Amount Party Name Address Manager R19PSO2 Owners Rep Services for Red General Manager - C 05/03/2016 53,514,137.00 3154 WESTON & SAMPSON 5 CENTENNIAL DRIVE Hinkle, Line/Orange Line Infrastructure ENGINEERS INC. PEABODY. MA 01960-7965 Margaret Improvements Total Amount Awarded: $3,514,137.00 Total Number Authorized: 1