Lake Washington PTSA Council Membership Meeting February 2017 Welcome!
Presiding: Liz Hedreen, President president@lwptsa.net Call to Order Lake Washington PTSA Council Mission To serve as a relevant resource to the local PTAs, families and community through training, support and guidance, and to advocate for the health, wellbeing and education of every child.
Meeting Agenda Call to Order Approval of Minutes/Correspondence Treasurer Report Reports Grant Handbook Announcements Adjourn Liz Hedreen Susan Seabrooks Mindy Lincicome Liz Hedreen Jay Pulacode
Approval of Minutes Susan Seabrooks, Secretary secretary@lwptsa.net
Mindy Lincicome, Treasurer treasurer@lwptsa.net Treasurer s Report Feb. 2017 Monthly report for January 2017 Starting balance (1/1/17): $76,335.02 Ending balance (1/31/17): $75,143.49 Items of note: Made contribution to LWCLC (check your approved budgets!) Focus Day and Scholarship payments
Treasurer s Report Jan. 2017 Action Items: 1. We filed our Corporate Renewal (due January, filed in Sept.) 2. The Council mid-year financial review will be happening in February (report given at March meeting). 3. Preparing for the mid-year financial review is a good time to go over your budget and see if income/expenses are as expected, and to see if there are any payments that need to be made.
Partner Report: LWSD Administration Report Traci Pierce, LWSD Superintendent tpierce@lwsd.org
President s Report Liz Hedreen, President president@lwptsa.net
School Board position opening LWSD School Board News Nancy Bernard retiring Seeking interested candidates must live in District Three An informational meeting learn more about board service and the process of running for the school board Informational Meeting Monday, Feb. 27 th, 7-8pm Bob Hughes Room, LWRC
President Report Raffle Time
WA State PTA Convention April 28-30 th Sea-Tac Hilton Convention Classes so many to choose from Silent auction and raffles Lots and lots of networking Inspiring! Fun! Educational!
Convention April 28-30 th Sea-Tac Hilton
Convention April 28-30 th Sea-Tac Hilton
Start thinking about your budget committee Budget Committee Ahead of time: Get input on current year s budget Review completed program evaluations Discuss your goals/mission Discuss your fundraising/revenue sources Suggested Timeframe: Initial meeting - first draft Present at BoD meeting Adjust/edit budget Present at next BoD meeting Present at GMM and approve
Start thinking about your budget committee Budget Committee Who should be on the budget committee: Current treasurer (should be the chair) Incoming treasurer Current & incoming president Programs VP Anybody from your board that is interested (growing leaders!) Interested PTA member Resources WA State PTA website Effective Budgets and Financial Strategies class Your LWPTSA Council
And on the subject of budgets. Next year will be another Bond year! And I don t mean James Bond. (Sadly.) Budget Committee Please consider including a budget line item for a contribution to the levy committee.
Washington State PTA Standards of Excellence Awards State Awards Award Applications must be postmarked by March 1 They include everything that happens from March 1, 2016 February 28, 2017 Detailed rules are listed on the applications Applications under Programs on the WSPTA Website Get started now!
Advocacy at every level February Erika Kapur VP, Advocacy
FOCUS DAY 2017
776 Postcards and counting FOCUS DAY 2017 1,200 Postcards! Delivered to 4 Senators, 6 Representatives, and the Governor! You did this.
Why Speak Up? Legislature s biennial budget year Talking to Legislators McCleary decision deadline is here Why Be Civil? Brain science says don t flip your lids! And Yes you did No I didn t never got us anywhere when we were kids Why Be NonPartisan? It s 501(c)3 law and most PTAs are 501(c)3s! We are an advocacy organization, not a lobbying organization Diversity of thought drives innovation Evaluating the options based on analysis and merit instead of an assumption about the source gets us better results
Talking to Legislators What would happen if we started the conversation talking about our shared values instead of a bill or an issue? we started the conversation asking each other what we are trying to accomplish instead of starting with the details about the bumps in the road? we were compassionate and patient? School is a building that has four walls with tomorrow inside. ~Lon Watters
Membership Awards Must Apply Seedling and Sapling Awards 100% Membership Award 100% Staff Membership Award Where do I get the forms?
PTA Member Benefits Spring 2017
PTA Member Benefits Spring 2017 2/11-18 USA Curling Nationals at XFINITY Arena in Everett use CURLBOGO for a 2 for 1 deal 2/19 Harlem Globetrotters at Key Arena Deadline to order is 2/13. Save up to $8 on discounted tickets 3/17 Chris Botti with Symphony Tacoma at Tacoma Dome Deadline to order is 3/10.
Spring Resource Fair Community Connect 2017 Family Fun and Information! Spring Resource Fair Event details: Saturday, March 18th 11-2pm Lake WA Institute of Technology 11605 132nd Ave NE, Kirkland, WA 98034 Event features: Vendor Resource Booth Community and District vendors Guest Speakers Hands on STEM exhibits Robotics / 3D Printer / VR/AI and exhibits from a few technology start-ups in LWSD Food trucks
Spring Resource Fair Guest Speakers Guest Speakers
Reflections Volunteers Reflections Help Needed: The shifts are short, but the good feelings are huge. 2/2: Today: hang artwork 2/6: School Board Meeting, 6:30-7:30 pm, kid wrangler 2/13: 8 am 11 am, remove art 2/24: 11 am 1 pm, Founder s Day, kid wrangler
YOU ROCK! Chair Colette Ulloa finnhill.avp@lwptsa.net
Grant Handbook Have a question or a suggestion? Fill out the card.
What are grants and why do we give them? Grant Handbook Way for PTAs to support their schools, enrich student experience Provides a way for staff/clubs or others to request funding Grants are non-repayable funds that are donated
What are some key elements to a successful grant program? Grant Handbook Understanding of your PTA s goals and mission Cooperative and collaborative relationship with your administration Clear, documented processes $$$
What types of grants are there? Grant Handbook Programs regular, expected from year to year Classroom example: a set amount allocated to each teacher Enrichment must be applied for Surplus/unallocated funds - $$ not allocated in the budget; not as common
Program Grants Grant Handbook Regular, expected from year to year Would likely be a budget line item School likely expect it Revisit each year with board and principal Examples: $2,000 to the library for books $1,000 towards an assembly held each year $2,694 for a choir teacher stipend
Classroom Grants Grant Handbook Set amount allocated ahead of time Might want to have written guidelines on how money can be spent Examples: Every full-time teacher gets $200 for supplies 40 $50 grants made available to staff, on a first come first served basis
Enrichment Grants Grant Handbook Grants are awarded through an application process Grant items might be: equipment, enrichment activities, supplies, books, speakers, etc. Suggestions: Discuss goals at start of year Have an established grant cycle calendar Have a clearly written process and application Get input from your principal Decide if you will use a grant committee or make decisions as a board
Grants From Surplus Funds Grant Handbook Less common Be cautious Amendments to the budget need to be approved by GMM
Stipends Grant Handbook Compensation for staff member Not tied to specific number of hours Optional stipend: $2,232 Elementary Music stipend: $2,694
How do we actually PAY for these grants? Part 1 When you know the cost upfront Grant Handbook Payment by PO or invoice Payment by reimbursement to an individual Payment by reimbursement to the school (building/district)
How do we actually PAY for these grants? Part 2 When you don t know the cost Grant Handbook Payment in advance to the school (building/district) when grant payment is covering part of the expense (i.e. your whole check will be needed and spent) Payment in advance to the school (building/district) when grant payment is covering the entire expense (i.e. your donation was greater than the expense)
Payment in advance when grant payment is covering all of the expense. Grant Handbook. And it wasn t all needed. You will need to work with your office manager/cashier/principal on how you will get that money back! Use a restricted donation letter that spells out what you have donated and how you want to get unspent money back
Good things to know Grant Handbook You should not grant money for buses Your principal has the right to reject a grant Work collaboratively with your principal but writing a blank check to them is not a good practice You cannot require a grant applicant be a PTSA member In LWSD we cannot pay to supplement staffing
More that will be in the handbook Grant Handbook Detailed explanations Stipend information Sample applications, restricted donation letters, grant guidelines, etc. LWSD Policies, Procedures & Guidelines for Working with Parent Organizations document
Announcements Jay Pulacode, EVP
Nominating Committee Council is accepting recommendations for all elected positions for 2017-2018 Announcements Would you like to be a leader at the Council level? Meet people from around the district Share your expertise Contact Debbie Ohman at kirkland.avp@lwptsa.net or go to www.lwptsa.net and submit a nomination. Typical Council board meeting
Announcements RSVP due Friday, February 10 Download reservation form www.lwptsa.net/awards/founders-day/ Email questions to: Founders.Day@lwptsa.net
Scholarships! Money, Money, Mon-ay, for LWSD Senior Class Members! Announcements Deadline: 4 pm, April 12, 2017 Categories Awarded: Turn Around Perseverance Education 2-year, Vocational/Technical Merit Staff Scholarships Questions and Applications: scholarships@lwptsa.net www.lwptsa.net/scholarships/
LWPTSA Brown Bag Lunch February No Program midwinter break Announcements March 16th Kids Reveal All! 2016 Healthy Youth Survey Results
Training Opportunities! Announcements Webinar - Nominating Committee Tuesday, February 7, 7-8:30pm Webinar - Money Matters Saturday, February 11, 9:30-11am Register on: wastatepta.org/region2/calendar
Upcoming Parent Ed Talks Announcements Planning For College Success, Anne Holmdahl, Common Sense Career Counseling, Tuesday, Feb. 7, 6:30pm, LW Resource Center Parenting and the Teen Brain, Jennifer Kennett, Eastside Family Counseling Tuesday, Feb. 28, 6:30pm, Inglewood Middle School Screening of Screenagers Wed., Mar. 8, 6:30pm, Eastlake High School Theater
Kudos! To our civic-minded and well-spoken Council members, Erika Kapur, Beth Sigall and Judy East. Each have testified in Olympia to advocate for education related legislation. Announcements To former LWPTSA Council President (and current WA State PTA Director for FACE) Judy East for winning the Smarter Government Washington Bright Lights award!
to the Kirkland area PTSAs for hospitality today, to all the PTSA members who joined us at Focus Day this month, for supporting Hopelink Pantry Packs with your canned foods Thank you for writing so many post cards to our legislators about funding education for taking the time to join us this morning. See you in March!
Next Meeting: Thursday March 2, 2017 9:30-11am Meeting Adjourned Refreshments: Redmond Area PTSAs