ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc. 2011-2012 REGION X - SAN DIEGO CHAPTER www.ashraesd.org Sustaining ASHRAE through Leadership OFFICERS: President: Dennis Christie Climatec, Engineered HVAC Solutions 13715 Stowe Drive Poway, CA 92064 (858) 391-7000 dennisc@climatec.com President-Elect: Rebecca Haehn Trident Technologies 7425 Mission Valley Rd., Suite 207 San Diego, CA 92108 (619) 688-9600 rhaehn@tridenttech.com Secretary: Heather Schopplein, P.E. Bender Dean Engineering 438 Camino Del Rio South Suite 217 San Diego, CA 92108 (619) 704-1900 x 104 hschopplein@benderdean.com Treasurer: Hugh Egan Climatec Engineered HVAC Solutions 13715 Stowe Drive Poway, CA 92064 (858) 391-7007 hegan@climatec.com BOARD OF GOVERNORS: Mark Richards, P.E., Past-President Jerry Hartford, P.E. Mark Silke Jennifer Felsburg Bruce Brown Cindy Hyatt COMMITTEE CHAIRS: Attendance/Reception: Heather O Donnell Auditing: Lyle Sarver Roy Campbell Finance: Hugh Egan Historian: Terry Erickson Rick Springe Honors and Awards: Walter Houle, P.E. Membership: Eric Glatzl, P.E. Mentoring: Bill Reagan Newsletter: Jennifer Felsburg Nominating Committee: Mark Bender, P.E. PAOE: Heather Schopplein Programs/CTTC: Rebecca Haehn. Publicity/Welcoming: Cindy Hyatt Refrigeration: Jerry Hartford, P.E. Research Promotion: Andy Nash Special Events: Mark Silke Student Activities: Mike Techner TEGA: Jerry Hartford, P.E. Website: Kevin Blankemeier YEA: Kevin Blankemeier ASHRAE San Diego Foundation Board of Directors: Mark Richards, P.E., Mike Frazier Verle Williams, P.E. Chuck Poindexter Bill Reagan Walter Houle Jim McKinley, P.E. Planning Meeting Minutes Date: August 2, 2011 Location: Trident Technologies Conference Room Start: 8:00 AM End: 10:50 AM Secretary: Heather Schopplein Attendees: Dennis Christie (Presiding President) Mark Silke (BOG) Heather Schopplein (BOG) Rebecca Haehn (BOG) Jerry Hartford (BOG) Mike Techner Jennifer Felsburg (BOG) Hugh Egan (BOG) Mark Bender Kevin Blankemeier (8-9:15 AM) Cindy Hyatt (BOG) (8:20-9:15 AM) Bill Reagan (Foundation) (9:10-10:50 AM) Mark Richards (BOG) (10:40-10:50 AM) 1. 8:00: Meeting Called to Order by Dennis Christie (DC) 2. 8:00-8:05: Review of Letterhead a. Everyone has received a copy of the current letterhead b. Letterhead was to be marked up, as needed by each attendee, and given back to DC at the conclusion of the meeting. 3. 8:05-8:10: Chapter Bylaws and Constitution a. Mark Bender (MB) presented on the current chapter bylaws and constitution b. MB would like to start a bylaws/constitution committee of past presidents to review, mark-up and update chapter version to match current ASHRAE bylaws in chapter operations manual. c. Marked up version would be presented to the BOG at a future BOG meeting for approval. d. Motion by Heather Schopplein (HS): To create a bylaws committee to update chapter bylaws and constitution, chaired by MB. i. Seconded by Jennifer Felsburg (JF) ii. Approved Unanimously 4. 8:10-8:20: CRC Plans a. Current Attendance for August 25-27 CRC in Scottsdale, AZ i. Jerry Hartford (JH)-Maybe ii. JF-Maybe iii. HS-Yes iv. Kevin Blankemeier (KB)-Yes CHAPTER MAY NOT ACT FOR SOCIETY
v. Rebecca Haehn (RH)-Yes vi. DC-Yes vii. Devin Abellon-Yes viii. Cindy Hyatt (CH)-Yes ix. Historian (either Rick Springe or Terry Erickson)-Yes b. CRC Presentation (by DC & RH) i. Presentation is due August 15th, to region. ii. An action plan will be presented at the first BOG meeting iii. CRC presentation will highlight the following goals for the 2011-2012 San Diego chapter: 1. Young Engineers in ASHRAE (YEA) 2. Research Promotion (RP) 3. ASHRAE Community Involvement iv. CRC presentations will also present our biggest challenges for the 2011-2012 year: 1. Membership (both student and standard) 2. Student Activities 3. New Committee Members c. Friday August 5 th is the deadline for paying for CRC, without the 10% late fee penalty. d. CH states that there will be a YEA going out event after the CRC awards dinner. e. DC asked if there were any motions for CRC. None were stated. 5. 8:20-8:25: Publicity Report a. CH presented her 2011-2012 Chapter Publicity/Welcoming Report (see Attachment #1) b. Her approach is the same as last year. i. Work more with other groups and media to promote ASHRAE ii. Be Diligent 6. 8:25-9:00: Budget/Finances a. Acct #1: Checking Account i. Income Projection: $0 ii. Expense Projection: ($1,300) b. Acct #2: Research Promotion i. Income Projection: $10,000 ii. Expense Projection: ($10,000) c. Acct #3: Chapter Website/E-Blast i. Income Projection: $0 ii. Expense Projection: ($500) d. Acct #4: CRC/Region X Action i. Budget for $500 of expense for each member attending CRC (to cover flight, hotel, and registration) ii. Anticipate 8 attendees iii. Income Projection: $0 iv. Expense Projection: ($4,000) e. Acct #5: Historian CHAPTER MAY NOT ACT FOR SOCIETY Page2 of 8
i. Income Projection: $0 ii. Expense Projection: ($500) f. Acct #6: Honors and Awards i. Need to improve honors and awards as a chapter ii. Income Projection: $0 iii. Expense Projection: ($2,500) g. Acct #7: Legal Committee i. Legal committee expenses have not been used in several years, but as a group it was decided that keeping a small expense budget was desirable, for incidentals. ii. Income Projection: $0 iii. Expense Projection: ($500) h. Acct #8: Membership i. Income from member dues paid to society ii. Expense from member dues paid to Region X iii. Income Projection: $9,000 iv. Expense Projection: ($1,000) i. Acct #9: Mentoring i. Income Projection: $0 ii. Expense Projection: ($0) j. Acct #10: Operating Fund i. Operating Fund is the Seed Money coming from the 2010-2011 year ii. Income Projection: $10,000 iii. Expense Projection: ($10,000) k. Acct #11: Programs i. Center for Sustainable Energy not really good for Tuesday meetings but it is a no-fee venue, but will be evaluated ii. Income Projection: $16,000 iii. Expense Projection: ($16,000) l. Acct #12: Publicity/Welcoming i. Income Projection: $0 ii. Expense Projection: ($250) m. Acct #13: Reception/Badges i. Officers need badges ii. Once you receive your badge it will be your responsibility to keep them iii. Income Projection: $0 iv. Expense Projection: ($250) n. Acct #14: Roster i. To save on mailing and printing expenses members shall be directed to go to the website to download the roster ii. In addition, some CD copies of the roster will be made available at meetings iii. Income Projection: $4,500 iv. Expense Projection: ($250) o. Acct #15: CTTC CHAPTER MAY NOT ACT FOR SOCIETY Page3 of 8
i. Changed from TEGA to CTTC (as TEGA is a subcommittee of CTTC) ii. Income Projection: $0 iii. Expense Projection: ($250) p. Acct #16: Student Activities i. $1,000 budget for SDSU student chapter meetings (food, etc.) ii. $1,000 for conference sponsorships (two students at $500 each). The registration for student is free for the Winter and Summer ASHRAE conferences, the $500 would be to help offset the cost of travel, lodging, and food. iii. $1,000 for SDSU senior project sponsorship iv. Income Projection: $0 v. Expense Projection: ($3,000) q. Acct #17: Petty Cash i. Income Projection: $100 ii. Expense Projection: ($100) r. Acct #18: ASHRAE San Diego Foundation i. Income Projection: $0 ii. Expense Projection: ($9,600) s. Acct #19: Auditing i. Lyle will be taking over this committee ii. Income Projection: $0 iii. Expense Projection: ($0) t. Acct #20: Special Events i. This would include ASHRAE Day at the Races ii. Income Projection: $600 iii. Expense Projection: ($600) u. Acct #21: Casino Night Holiday Event i. All proceeds of this event are designated for RP ii. Income Projection: $9,000 iii. Expense Projection: ($9,000) v. Acct #22: Golf Tournament i. Income Projection: $20,500 ii. Expense Projection: ($15,000) iii. Maximum income should be $10,000 from this event. w. Acct #23: Newsletter i. Income Projection: $0 ii. Expense Projection: ($0) x. Acct #24: Trap & Skeet i. Event may not happen this year, but will be budgeted in case it does ii. Income Projection: $3,000 iii. Expense Projection: ($3,000) y. Acct #25: Volleyball & Picnic i. Projected income is less this year due to the two main sponsors not being able to sponsor. CHAPTER MAY NOT ACT FOR SOCIETY Page4 of 8
ii. Picnic will be promoted more, to entice more attendance iii. Income Projection: $6,000 iv. Expense Projection: ($6,000) z. Acct #26: Fishing Trip i. Income Projection: $6,700 ii. Expense Projection: ($6,000) aa. Acct #27: YEA i. Goal for income from a YEA bowling tournament ii. Expenses include cost for a member to attend the YEA conference iii. Income Projection: $500 iv. Expense Projection: ($2,500) bb. Acct #28: Engineering Week i. Income Projection: $0 ii. Expense Projection: ($1,000) cc. Acct #29: Promotional Items i. Goal is to develop a promotional item that all proceeds will benefit either RP or Foundation ii. Income Projection: $3,000 iii. Expense Projection: ($3,000) dd. Motion by JF to move funds from golf and foundation to balance budget. i. Seconded by DC ii. Approved Unanimously 7. 9:00-9:15: YEA and Website Report a. KB presented his 2011-2012 YEA Report (see Attachment #2) b. Plans for 2011-2012 YEA include: i. YEA Bowling Night/Fundraiser ii. Professional Engineers Study Session (member to member) iii. YEA and Student activities chairs (Mike Techner (MT)) are going to work together 1. They to increase student member participation in YEA events 2. Hope to have some YEA events closer to college campuses to encourage participation. iv. As a chapter we need to promote the value of sending young employees to YEA events. 1. YEA and ASHRAE is not a poaching ground, and should not be considered as such. 2. Employers are helping invest in their employees by sending them to events. c. KB presented his 2011-2012 Website Report (see Attachment #2) d. KB just took over as website chair and is working on updating the site. 8. 9:15-9:45: Foundation CHAPTER MAY NOT ACT FOR SOCIETY Page5 of 8
a. Bill Reagan (BR) presented on behalf of the ASHRAE San Diego Foundation (ASDF) (see Attachment #3) b. ASDF will continue to provide scholarships in the 2011-2012 year. i. Proposed (1) $2,000 college scholarship ii. Proposed (1) $1,000 college scholarship c. ASDF will be donating again to the SDSU Foundation (which provides scholarships under the ASHRAE San Diego Endowment) d. A history of past scholarship winners is on the website. e. ASDF will continue to support and award prizes for the Greater San Diego Science and Engineering Fair (both to the students and schools). f. Suggestion (RP and Foundation related) i. Design our own promotional item (start with t-shirts) to sell at meetings, events, etc. ii. The income from these items can go to both RP and Foundation to help meet goals. iii. Need a committee to work on this suggestion. iv. A budget of $3,000 (expense) was added to Acct #29: Promotional Items. 9. 9:45-9:55: Student Activities a. MT presented his 2011-2012 Student Activities Report (see Attachment #4) b. Jerry Hartford (JH) will be teaching a course in HVAC at SDSU this fall. i. All students will be required to become ASHRAE Student members. ii. Class expects 60 students. c. MT will research Ace mentoring (with Paul McParlane and Andy Nash) to see if sponsorship at the high school level is feasible (possible scholarship opportunities) d. There is no update on UCSD, they do not have a course curriculum that supports ASHRAE e. HS suggested that MT select a committee to help him with his goals/activities. 10. 9:55-10:10: Programs a. RH presented her 2011-2012 Programs Calendar (see Attachment #5) b. There will be a mixture of lunch and dinner meetings. c. September meeting will be the President s Lunch d. Joint meeting with Orange County in March e. Meeting rates will be increased this year i. Members will now be $35 (vs $30) ii. Non-Members will now be $45 (vs $40) iii. Students & Retired Members will now be $20 (vs $15) CHAPTER MAY NOT ACT FOR SOCIETY Page6 of 8
f. Motion by RH to raise meeting rates/fees (as described above) i. Seconded by JH ii. Approved Unanimously 11. 10:10-10:20: CTTC a. CTTC encompasses Programs and TEGA b. Member currently include: i. JH ii. RH iii. HS iv. Brian Alexy (BA) v. Allen Hampton (AH) c. New members are needed/desired d. Considering CTTC or TEGA tech sessions before meetings. e. Eliminate refrigeration and TEGA from letterhead f. CTTC workshop at CRC is important; members who can attend should. 12. 10:20-10:50: Remaining Committees a. Newsletter i. JF presented her 2011-2012 Chapter Newsletter Report (see Attachment #5) b. Roster i. HS presented her 2011-2012 Chapter Roster Report (see Attachment #6) ii. The roster committee will consist of the secretary and treasurer c. PAOE/TEGA i. HS presented her 2011-2012 Chapter PAOE/TEGA Report (see Attachment #7) ii. PAOE points to be updated monthly. d. BOG i. The board would like one repeating calendar event emailed to all members. ii. Emails shall be sent with BCC (so that reply to all is not an option). iii. Lunch board of governors meetings are to continue to be held at Trident s office. iv. Tamara (with Climatec) will be responsible for ordering the BOG lunches. v. A complete committee chair distribution list is desired vi. Motion by DC to have the chapter pay for BOG meals out of the operations budget 1. Seconded by JF 2. Approved Unanimously e. Events i. No change f. Historian i. DC presented the 2011-2012 Historian Report on behalf of Rick Springe (see Attachment #8) CHAPTER MAY NOT ACT FOR SOCIETY Page7 of 8
ii. The board would like to see members recognized at meetings (by the Historian) iii. Suggested recognized members include: 1. Verle Williams 2. Walter Berret 3. Bruce Johnson 4. Hugo Miller g. Membership i. Eric to update constant contact based on current ASHRAE members (and reach out to those with lapsed emails) h. Research Promotion i. No update until after RP goal is determined by the region ii. AN will be attending the RP workshop at CRC i. Holiday Party/Research Promotion Night i. 100% of the proceeds will continue to go to RP ii. Event will be moving to a Thursday to improve attendance j. Honors and Awards i. Motion by RH to nominate Rick Des Lauriers for the Distinguished Service Award 1. Seconded by DC 2. Approved Unanimously CHAPTER MAY NOT ACT FOR SOCIETY Page8 of 8