MEETING OF THE SAN DIEGO CONSORTIUM POLICY BOARD date Friday, November 22, 2013 time 3:00 p.m. place San Diego County Administration Building 1600 Pacific Coast Highway, Room 310 San Diego, CA 92101 AGENDA CALL TO ORDER AND NOTE OF ATTENDANCE PUBLIC COMMENT: members of the public shall have the opportunity to address the Policy Board only on issues on this agenda. Time allotted to each speaker is determined by the Chairman; however, comments are generally limited to no more than three (3) minutes total per subject regardless of the number of those wishing to speak. Anyone desiring to address the Board under Public Comment must submit a Request to Speak form prior to the meeting. ACTION ITEMS Item #1: Minutes of the September 27, 2013 Policy Board Meeting...2 Item #2: America s Job Centers Operators Contract Modification...7 Item #3: Revised Individual Training Account Cap...8 Item #4: Approval of Providers/Programs for Eligible Training Provider List (ETPL)...11 Item #5: Item #6: America s Job Centers Operators Contract Modification Comprehensive Assessment...15 County of San Diego Supportive Employment Technical Consulting Services Contract Action...17 Item #7: Rapid Response Services Contract Modification...18 Item #8: Modification of the Fiscal Year 2013-2014 Budget...20 Item #9: Workforce Investment Board Membership...26 i
Item #10: Appointment of Chair...35 PRESENTATION ITEMS Item #11: Research Update...36 INFORMATIONAL ITEMS Item #12: United Way Representation...37 Item #13: President & CEO Report...38 In compliance with the Americans with Disabilities Act (ADA), San Diego Workforce Partnership (SDWP) will provide accommodations to persons who require assistance in order to participate in meetings. If you require assistance or to request this document or back-up reports in an alternate format, please call Andrea Patrick at (619) 228-2900. ii
ABBREVIATIONS AND ACRONYMS Common abbreviations found throughout the packet are listed below. AJCC APC ARRA BOD CCN EDD ETPL ITA SDWP TANF WIA WIB America s Job Centers of California (formerly One-Stop Career Centers) Adult Programs Committee American Recovery and Reinvestment Act Board of Directors Career Center Network One-Stop Employment Development Department Eligible Training Provider Individual Training Account San Diego Workforce Partnership Temporary Assistance for Needy Families Workforce Investment Act Workforce Investment Board 1
Item #1: Minutes of the September 27, 2013 Policy Board Meeting Members Present Greg Cox, Supervisor, County of San Diego Lorie Zapf, Councilmember, City of San Diego Scott Sherman, Councilmember, City of San Diego Members Absent Ron Roberts, Supervisor, County of San Diego David Alvarez, Councilmember, City of San Diego Legal Counsel David Smith, County Counsel, County of San Diego All reports, memoranda and letters contained in the agenda or distributed at the meeting shall by this reference become part of the original minutes. The meeting was called to order by Chair Greg Cox, at 3:04 p.m., at County Administration, with a quorum present. There were no public comments. Public Comment Agenda item #4 was pulled for discussion prior to the vote. It was noted that item #7 has been rescinded, as it will be included at a later date. Chair Cox noted that item #6 recommends the appointment of a San Pasqual Academy student, Erick Reyes, to the Youth Council and that Mr. Reyes is a great representative of the school. Chair Cox also stated that item #8 will allow the Policy Board an opportunity to enact best practices with regard to the CEO review process. The following items were approved on the consent agenda: 1-09/27/13 Item 1 Minutes of the July 26, 2013 San Diego Consortium Policy Board Meeting That the Board approve the minutes of the July 26, 2013 meeting. 2-09/27/13 Item 2 Funding Recommendation for FY 2012-2013 Audit Services That the CEO be authorized to negotiate and execute a contract with Simpson & Simpson, Certified Public Accountants (S&S), for financial and compliance auditing of all programs funded by the SDWP Fiscal Year 2012-2013. The contract will be for 12 months for a total cost not to exceed $55,000. 2
3-09/27/13 Item 3 Approval of Providers/Programs for the Eligible Training Provider (ETPL) List That the Policy Board concur with the WIB and approve one new training provider and thirty two (32) new programs that meet the requirements of the EDD WIA Directive #WIAD06-15 for inclusion on the ETPL. 4-09/27/13 Item 5 Contract Action - Bridge to Employment (BTE) Year Four That the Policy Board concur with the WIB and approve the following contract allocations for BTE contractors for Program Year 2013 2014. This contract action is pending final approval of the Year-Four Continued Funding Request from the Department of Health and Human Services (HHS) for period of performance from September 30, 2013 to September 29, 2014. Region Organization Service Category Award Amount Metro Region Comprehensive Training Supportive Services $333,750 Systems (CTS) CTS Navigation Services $431,000 North County North County Lifeline Supportive Services $148,500 North County Lifeline Navigation Services $233,400 South County MAAC Project Supportive Services $157,500 MAAC Project Navigation Services $243,000 East County MAAC Project Supportive Services $110,250 MAAC Project Navigation Services $192,600 5-09/27/13 Item 6 Youth Council Memberships That the Policy Board concur with the WIB and recommend the appointment of the following individuals to the Youth Council: 1. Erick Reyes, Student, San Pasqual Academy, representing inschool youth (Youth Council Bylaws Section 2.2.g.) for an initial one-year term through June 30, 2014. 2. Claudia Rodriguez, Parent Volunteer Coordinator, Reality Changers, as a Parent of eligible youth seeking assistance under subtitle B of title I of WIA (Youth Council Bylaws Section 2.2.d.) for an initial two-year term through June 30, 2015. 6-09/27/13 Item 8 CEO Review Process That Peter Callstrom, SDWP s CEO, will work with the Joint Personnel Committee (JPC) of the Policy Board to establish a new review process and timeline for the July 2014 review. The process may include elements such as '360' input, goals-setting process, and other best practices and ideas from JPC members. 3
Motion, Seconded, Carried Unanimously (Sherman/Zapf) The following items were approved with comments noted: 7-09/27/13 Item 4 Contract Action- Management and Development of On-the-Job Training (OJT) Opportunities for In-Demand Industries That the Policy Board concur with the WIB and approve and authorize the SDWP CEO to negotiate and execute a 21-month contract beginning October 1, 2013 and ending June 30, 2015 for the management and development of OJT Opportunities for In-Demand Industries with the following organization: Bidders Adult DW Total Industries Award Served Occupational Training Services (OTS) $926,800 $1,073,200 $2,000,000 All There was a discussion about the agenda item. Mark Nanzer, SDWP s Director of Adult Programs, reviewed key points of the agenda item, including research on high-growth industries, the evaluation process and selection of the contractor. Motion, Seconded, Carried Unanimously (Sherman/Zapf) The following informational items were discussed: Prior to the review of pulled informational items, Chair Cox stated that it is pleasing to see the inter-agency cooperation with regard to the 2-1-1 San Diego Closeout Performance (item #11). Peter Callstrom, SDWP s CEO, stated that SDWP plans to continue efforts to inform job seekers by placing additional 2-1-1 information in the Career Centers. 8-09/27/13 Item 10 Career Center Network (CCN) Performance Summary for Period Ending June 30, 2013 The WIA requires a comprehensive accountability system to determine the effectiveness of services provided through the CCN. Each year, the State of California establishes performance standards for the SDWP. SDWP then sets local contract performance measures that the CCN operators are held accountable to achieve. The performance measures are monitored on a quarterly basis and all performance is cumulative throughout the program year. Mr. Nanzer reviewed performance summary figures. He stated that overall, the CCN performed very well during the 2012-2013 Program 4
Year. Each of the regions ended the fourth quarter with performance that is at or above target level in each of the performance metrics. Mr. Callstrom stated that the report has been revised thanks to input form the Policy Board in order to provide better clarity. 9-09/27/13 Item 16 Workforce Investment Act (WIA) PY 2012-2013 Year-Long- Youth Programs Annual Performance Update SDWP monitors performance of contracted youth service providers throughout the program year using the Customer Information Services Reporting System (CISRS) data collection and reporting system. To provide support of performance management, reports are produced and distributed to youth service providers on a quarterly basis by the SDWP. In addition, youth service providers have been trained to produce data reports for assistance with managing their performance. Margie de Ruyter, SDWP s Senior Director of Workforce Initiatives, reported details regarding the Youth Program Performance Report. There was $5.6 million in youth funding for program year 2012-13 and 95 percent was expended. The Youth Program finished with 1,343 enrollments, which is 97 percent of its target level for all youth programs during the program year. She noted that the youth service provider network exceeded all performance measure target goals for the overall PY 2012-2013. There were five youth service providers, however, that fell below at least one target goal. Mr. Callstrom added that the data has been provided in new ways to add clarity and depth. 10-09/27/13 Item 19 Budget Deficit Update SDWP has made significant progress towards resolving the deficit that occurred between 2003 and 2007. The deficit at the time of this meeting was $110,200. Originally, the deficit was approximately $280,000. Mr. Callstrom noted that the SDWP does not owe this money to any entity and SDWP does not have an account to write the deficit off against, or other unrestricted revenue. It was noted that once the deficit is resolved, the SDWP Corporate Board is prepared to enact the strategies that they have developed to procure unrestricted funds as a fund reserve. With continued focus and in partnership with the Pacific Center for Workforce Initiatives (PCWI), the SDWP Corporate Board, and community supporters, SDWP hopes to eliminate the deficit by 2015. 5
Mr. Callstrom stated that SDWP will keep the board apprised regarding activities, challenges, and progress. Reports Mr. Callstrom provided an update. He stated that with input from the Joint Personnel Committee (JPC), goals for the CEO were developed for fiscal year 2013-2014. They include external goals: regional partnerships; branding and regional leadership; and state national leadership. Internal goals involve: fiscal efforts, planning and staff. Councilmember Zapf asked about the speaker s bureau and Mr. Callstrom stated that numerous speaking engagements by key staff members are now occurring regularly. Mr. Callstrom also noted that there were several events to preview the new Central Library which houses the Bank of America Merrill Lynch Career Center. The SDWP is excited about the Career Center and will share updates going forward. Adjournment The meeting was adjourned at 3:36 p.m. by Chair Greg Cox. Andrea Patrick, Meeting Secretary 6
Item #2: America s Job Centers Operators Contract Modification DATE: October 28, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Rebecca Aguilera-Gardiner Chair Workforce Investment Board RECOMMENDATION(S) That the San Diego Consortium Policy Board (Policy Board) approve the following contract allocations to the America s Job Centers of California (AJCC) operators (formerly known as One-Stop Career Centers). Effective date of funding is October 1, 2013, contingent upon approval of the SDWP budget by the Policy Board. Contractor WIA Adult WIA Dislocated Total WIA Allocation ResCare North $27,918 $35,616 $63,534 ResCare South $29,610 $28,302 $57,912 Grossmont - East $20,727 $25,440 $46,167 KRA - Metro $62,745 $69,642 $132,387 Total $141,000 $159,000 $300,000 BACKGROUND On July 1, 2013 the State of California released 25 percent of the program year (PY) 2013-2014 total Workforce Investment Act (WIA) adult and dislocated worker funding, of which $450,000 was allocated to training. The remaining 75 percent, which included $6 million in training funds, was released October 1, 2013. AJCC operators are required to expend these funds by June 30, 2014. Full expenditure of these funds will ensure compliance with Senate Bill 734. This bill requires local WIBs to spend at least 25 percent of the total adult and dislocated worker fund allocations on workforce training services. During its annual budget modification process, SDWP identified an additional $300,000 that could be allocated to AJCC operators to support the management, distribution, and monitoring of the increased allocation of training funds. This funding recommendation would provide AJCC s with additional resources to ensure appropriate oversight of the $6 million in training funding allocated for the remaining three quarters of PY 2013-2014. ATTACHMENTS None 7
Item #3: Revised Individual Training Account Cap DATE: November 14, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Rebecca Aguilera-Gardiner, Chair Workforce Investment Board RECOMMENDATION(S) That the Policy Board approve temporarily increasing the Individual Training Account (ITA) cap to $7,000 for higher in-demand occupations in San Diego s priority industry sectors. BACKGROUND Up until 1999, under the Job Training Partnership Act (JTPA), the voucher-training program had a cap of $8,500 per client. When the Workforce Investment Act (WIA) was introduced, there was a reduction of formula funds, and the cap was decreased to $5,000. From 2008 to 2010, the ITA cap was revised three times in response to the America s Job Centers integrated service delivery system, changes in the labor market, and the influx of American Recovery and Reinvestment Act (ARRA) funds. During this period of time, the SDWP implemented two caps. One was a lower cap for in-demand occupations and the second cap was set at a higher amount for certain occupations that were deemed higher in demand. Each year, SDWP would analyze the higher in-demand occupations and present the list to the Boards for approval. When the economy declined, all occupations were in decline resulting in the WIB setting the current ITA cap at $5,000 for all occupations. In 2011, the State of California passed Senate Bill 734, which requires that local WIBs allocate and expend a minimum percentage of WIA funds to training programs. For program year 2013-2014, SDWP has allocated $6 million of WIA adult and dislocated worker funds to training. This amount represents an increase over prior years. In June of 2013, SDWP submitted its Five Year Strategic Plan to the State of California. Within that plan, SDWP identified San Diego s priority industry sectors that are emerging, are predicted to have the largest growth, and are rapidly growing. SDWP plans to expand its work with employers in the priority industry sectors to ensure they have direct input on the specific educational and skills gaps they are experiencing with job seekers. Adult and dislocated worker participant training will be specific to the needs of employers in these sectors. Many of the higher in-demand occupations within these sectors require longer length of training that is also more expensive. With the current cap of $5,000 per ITA, adult and dislocated worker participants who are seeking assistance with training enroll in very entry level training programs with lower costs or they apply for financial aide to cover the tuition that exceeds the $5,000 cost of higher skilled/higher in-demand training programs. This presents an undue hardship for participants, as they often graduate with a student loan debt. 8
Given the increase in the amount of training funds allocated to adult and dislocated worker training, the need to train individuals in career pathway programs in higher skilled occupations within the priority industry sectors, and the need to mitigate the amount of debt participants may incur, the APC is recommending a revision to the ITA cap. This revision will help meet the needs of the business community by allocating resources to develop a more competitive and skilled workforce. The APC is recommending retaining the ITA cap of $5,000 for in-demand occupations that do not have high training costs. For occupations that are higher in demand and require longer length and more expensive training, APC is recommending setting a cap of $7,000. ATTACHMENTS Attachment A: In-Demand Jobs Fall 2013 9
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Item #4: Approval of Providers/Programs for Eligible Training Provider List (ETPL) DATE: November 14, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Rebecca Aguilera-Gardiner, Chair Workforce Investment Board RECOMMENDATION(S) That the Policy Board approve four (4) new providers and twenty-eight (28) new programs that meet the requirements of the Employment Development Department (EDD) Workforce Investment Directive #WIAD06-15 for inclusion on the Eligible Training Provider List (ETPL). BACKGROUND Pursuant to the Workforce Investment Act legislation, the WIB and Policy Board approve training providers and programs for inclusion on the ETPL. The requested additions to the ETPL are as follows: New Provider- New Programs 1. Healthcare Academy - 2 new training programs 2. Mueller College 4 new training programs 3. San Diego College (2 separate locations) - 6 new training programs 4. Sylvan Learning of Bonita 2 new training programs Existing Providers New Programs 1. CadTeacher 9 new training programs 2. California Medical College 2 new training programs 3. UC San Diego 1 new training program 4. Western Truck School 2 new training programs The recommended new programs and providers have met all of the selection criteria. ATTACHMENTS Attachment A: Supporting Occupational Labor Market Data Attachment B: ETPL Report Card Data for Existing Providers 11
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Item #5: America s Job Centers Operators Contract Modification Comprehensive Assessment DATE: November 14, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Rebecca Aguilera-Gardiner, Chair Workforce Investment Board RECOMMENDATION(S) That the Policy Board approve the following contract allocations to the America s Job Centers of California (AJCC) operators to provide comprehensive career assessment services. The effective date of funding is October 1, 2013, contingent upon approval of the budget by the Policy Board. Contractor WIA Adult WIA Dislocated Total WIA Allocation ResCare North $16,286 $20,776 $37,062 ResCare South $17,272 $16,509 $33,781 Grossmont - East $12,091 $14,840 $26,931 KRA - Metro $36,601 $40,625 $77,226 Total $82,250 $92,750 $175,000 BACKGROUND In the past, each AJCC operator subcontracted with a regional community college to provide comprehensive career guidance and assessment services. With Workforce Investment Act (WIA) funding, the community colleges provided a certified career counselor to administer and interpret career assessments for job seekers. The counselor provided the workforce advisors with an assessment report that was used to develop an Individual Employment Plan with AJCC participants. Due to funding decreases, the ability to fund this level and quality of service was not sustained. AJCC operators, along with SDWP, recognize the need for a comprehensive assessment system that assists participants with planning for skills training, career transitions and/or career management. Comprehensive assessment is a vital component in preparing participants for making informed choices that will lead to demand occupation skills training and long-term employment opportunities. Therefore, APC is recommending allocating $175,000 to the AJCC operators for the provision of a career assessment system to assist enrolled participants in developing their employment plan prior to accessing WIA-funded training. SDWP staff will work with each AJCC operator to define required criteria. The assessment process must include one-on-one counseling by a trained, certified vocational counselor, to assess basic education, occupational skills, work history, interest aptitudes, attitudes towards work, and support service needs. This will ensure consistency is provided to job seeker 15
customers across the region. Additionally, the assessment will better inform the selection of training that matches the skills and abilities of the participant. ATTACHMENTS None 16
Item #6: County of San Diego Supportive Employment Technical Consulting Services Contract Action DATE: November 14, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Peter Callstrom, President and CEO RECOMMENDATION(S) That the Policy Board approve a contract award to Corporation for Supportive Housing (CSH) for the Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness for the amounts below. This recommendation is pending the County of San Diego s final approval of the contract award to the SDWP. Period of Performance Amount 11/15/2013 6/30/2014 $63,650 7/01/2014 6/30/2015 $95,000 Total Award $158,650 BACKGROUND On April 24, 2013, the SDWP in partnership with CSH submitted a proposal to the County of San Diego (County) in response to their Request for Proposals for Supportive Employment Technical Consultant Services for Adults with Serious Mental Illness. On September 13, 2013, SDWP was notified by the County that it was the successful respondent. The period of performance for this contract is November 15, 2013 to June 30, 2015. The objective of this project is to create a Technical Assistance (TA) team that will coordinate and build on the work of the County s San Diego Employment Solutions (SDES) plan. Mental Health Systems (MHS) was awarded the contract for Supportive Employment Services for Adults with Serious Mental Illness and was the previous provider of the Technical Consultant Services TA contract. This coordination will assist in securing a broad range of partnerships that result in employment opportunities for the target population. The team will conduct intensive outreach to a range of employers and stakeholders, with a focus on those who provide opportunities that align with vocational aspirations of clients served by MHS. The team will draft a strategic employment plan building on the existing work completed by MHS. CSH is a subject matter expert for the provision of consultant services for supportive housing for individuals with serious mental illness. SDWP was awarded the contract based on the expertise and strength that SDWP and CSH collectively bring to this project. SDWP will enter into a sole source contract with CSH based on direction from the County that the award is based on the elements of SDWP s proposal that describes the collaboration and subcontract with CSH. ATTACHMENTS None 17
Item #7: Rapid Response Services Contract Modification DATE: November 14, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Rebecca Aguilera-Gardiner, Chair Workforce Investment Board RECOMMENDATION(S) That the Policy Board approve an additional $50,000 to the Rapid Response services contractor, San Diego Regional Economic Development Corporation (SDREDC). The effective date of funding is October 1, 2013, and is contingent upon the approval of the SDWP budget by the Policy Board. Contract Total Contractor Current Allocation Modification Allocation San Diego Regional EDC $150,000 $50,000 $200,000 BACKGROUND The Workforce Investment Act (WIA) mandates that Rapid Response services are offered to all businesses experiencing layoffs, closure and/or relocation. These services include follow-up on Workforce Adjustment and Retraining Notifications (WARN) that are received from businesses planning to lay off a significant portion of their workforce. Services also include support for information on programs and services aimed at the growth, retention, and/or transition of workers. To facilitate both on-site response activities and labor market research, the State of California provides formula grants annually to the local WIB based on layoffs, unemployment, poverty levels, and follow-up work performed by the WIB or its contractors. On June 29, 2012, SDWP issued a request for proposals (RFP) to economic development council/corporations, chambers of commerce, businesses, non-profit organizations and/or any combination of organizations listed above to provide Rapid Response services to companies that are closing or laying off employees and to undertake activities to enhance the knowledge of broader workforce development efforts in San Diego County. SDREDC was awarded the contract on September 21, 2012. Additional Rapid Response funding of $50,000 for program year (PY) 2013-14 will allow Rapid Response activities to be broadened and strengthened throughout San Diego County. In the past three years, SDWP has received more than 150 WARNs from employers. More than 11,000 positions have been laid off during this period. Per their contract with SDWP, SDREDC outreached to these employers to provide Rapid Response services. More recently, during PY 2012-13, SDREDC received 63 WARNs for layoffs taking place in San Diego County. The 63 notices accounted for 2,261 impacted employees. 18
Under the Rapid Response contract, SDREDC responded to all 63 companies, but were only able to schedule Rapid Response presentations with 42 of the issuing companies due to limited resources. Through the 42 presentations, 643 individuals or 28 percent of the total impacted employees, received information and resources to help them transition through a layoff via a Rapid Response presentation. With additional funding, SDREDC and their sub-regional EDC partners can strengthen their reach and make presentations to 33 percent more individuals, improving the connection rate to 50 percent of impacted employees in the region. This will be made possible through additional hours each partner is able to commit to following through with companies and through proactive outreach in the regional business community. Therefore, it is recommended that the additional funding be awarded to the SDREDC, an organization with extensive experience in Rapid Response services, in order to have the most significant impact across San Diego County. ATTACHMENTS None 19
Item #8: Modification of the Fiscal Year 2013-2014 Budget DATE: November 14, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Matthew Dohner, Finance Director RECOMMENDATION(S) That the San Diego Consortium Policy Board (Policy Board) approve the modifications to the Fiscal Year (FY) 2013-2014 Budget as presented in Attachment B. The FY 2013-2014 Budget has increased from $29,015,878 to $36,448,782. BACKGROUND The San Diego Workforce Partnership s (SDWP) Board of Directors and the Policy Board approved SDWP s FY 2013 2014 Budget on June 5 th and 28 th, 2013 respectively. Subsequent to those approvals, SDWP has modified the carry-in funds and received official notice of additional revenues for programs and services. In order to modify and adjust this year s budget, the Policy Board is being asked to approve these additional expenditures that were not reflected in the original budget. Specifically, the proposed modification is necessary to reflect the following: An increase in total revenue of $7,432,904, (see Attachment A), including: 1. Net increase in carry-in revenue of $3,998,275 (grant funds remaining from prior fiscal year). 2. Increase in new revenue of $5,721,946, primarily due to the award of the following grants: The Year Four HHS TANF, the Supportive Employment Technical Consultant, the Aspen Institute and the Amgen Grant. Additionally, an increase in the WIA Rapid Response Grant contributed to the overall net increase. 3. Net increase in carry-forward revenue of $2,287,317, primarily due to the full receipt of following multiple year grants: The Year Four HHS TANF, the Supportive Employment Technical Consultant, the Aspen Institute and the Amgen Grant, being awarded in FY13-14. The carry-forward amounts of these grants are scheduled to be expended in future fiscal years. An increase in planned expenditures of $7,432,904 (see Attachment B). 20
Categorical comparisons related to the modified FY13-14 Total Budget of $36,448,782: Approved FY 13-14 Budget Proposed FY 13-14 Modification Dollar Percentage Dollar Percentage Central Operations $ 2,738,214 9.44% $ 2,614,931 7.17% Direct Program Support $ 4,359,522 15.02% $ 4,604,345 12.63% Programs & Contracts $21,918,142 75.54% $ 29,229,505 80.19% Total $29,015,878 100.00% $ 36,448,782 100.00% Rounding may affect totals. ATTACHMENTS Attachment A: Summary of Change in Revenue Attachment B: San Diego Workforce Partnership Budget Summary Attachment C: Narrative Summary of Increase/Decrease in Expenditures 21
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Narrative Summary of Increase/Decrease in Expenditures A. Salaries & Wages increased of $274,870 due to the addition of 4.35 FTE; 2.25 FTE for TANF,.70 FTE for the Board Administrator,.70 FTE for an Adult Program Specialist and.70 FTE to support the new Supportive Employment Technical Consultant grant. Additionally, the Merit was reclassified to this line after the original budget was approved. B. Merit decreased by $86,845. This amount was reclassed to Salaries & Wages after the Original budget was approved. C. Fringe & Taxes have a combined increase of $85,236 due to the increase in Salaries & Wages. D. Temporary Staff increased by $70,900 to assist the program teams in special projects. E. Rent decreased by $20,708 due to the base rent amount being recalculated per the terms of the master lease. F. Capital Reserve/Property Tax decreased by $9,769 due to the property manager providing a revised annual amount. G. Maintenance Supplies increased by $22,636 due to actual costs trending higher than originally budgeted. H. Hardware Purchase greater than $5,000 decreased by $105,000 due to IT reevaluating the need to upgrade the Storage Area Network (SAN). I. Hardware Maintenance decreased by $31,181primarily due to the maintenance for the SAN not being purchased. J. Software Maintenance/Support has a net decrease of $118,792 primarily due to staff reevaluating the need to upgrade the San Diego at Work website. K. Meetings/Conferences & Professional Development has net increase of $48,255 primarily due to staff attending conferences associated with the receipt of new grants, such as TANF, Aspen Institute and professional development for staff. This category contains three types of expenses: Meeting expenses related to local programmatic and operational meetings. Conferences expenses related to staff attending technical assistance sessions and presenting best practices at or attending national workforce development association sessions. Professional Development expenses related to professional development activities and tuitions to enable staff to stay up to date abreast on technical developments in their field of work, to further enhance their programmatic knowledge and their leadership and management skills. L. Local Mileage & Parking increased by $10,318 due to the additional FTEs. 24
M. Printing increased by $8,757 primarily due to the Research & LMI department printing reports for launch events and a layoff book for Rapid Response. N. Design increased by $9,945 due to the Communications and Research & LMI producing outreach materials and labor market reports. O. Recruitment increased by $3,862 due to actual costs trending higher and the program teams recruiting for open positions. P. Client Services increased by $189,464 primarily due to the internship wages for the Summer Smart program. Q. Contracts have a net increase of $7,077,989 attributable to the receipt of new grants, additional carry-in amounts and grants ending. The increases are primarily in the following areas: Individual Training Accounts (ITA s)/customized Training (CT)/Direct On-the-Job Training (OJT) have a net increase of $3,103,590 TANF contracts have a net increase of $2,998,222 Career Center Contracts increased by $475,003 Youth Contracts increased by $244,073 Youth Development Office, Workforce Funders Collaborative and Life Sciences Summer Institute contracts increased in aggregate by $168,848 Research studies increased by $144,570 25
Item #9: Workforce Investment Board Membership DATE: November 14, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Rebecca Aguilera-Gardiner, Chair Workforce Investment Board RECOMMENDATION(S) That the Policy Board appoint the following members to the San Diego WIB: Karen Brailean, Chief Operating Officer of Barc, Inc. Ray Ellis, Principal of Ellis & Associates, LLC Rosa Ana Lozada, Chief Executive Officer of Harmonium, Inc. Marc Martin, V.P. of Karl Strauss Brewing, Co. Stormy Miller, Resource Coordinator and Developer at the San Diego Regional Center Paul Roben, Senior Director of the Office of Technology Development and Director of Business Development at the Salk Institute Adam Shapiro, Dean of the College of Humanities, Arts, Behavioral and Social Sciences at California State University, San Marcos Karen Winston, V.P. of Workforce Development & STEM Initiatives for CONNECT BACKGROUND Pursuant to the provisions in the Workforce Investment Act, the Policy Board established the membership and structure of the San Diego Workforce Investment Board (WIB). The term of membership for all WIB members is two (2) years. Members may be appointed for up to three (3) consecutive terms. This limit does not apply to representatives of the mandatory WIA partners. ATTACHMENTS Attachment A: Karen Brailean biography Attachment B: Ray Ellis biography Attachment C: Rosa Ana Lozada biography Attachment D: Marc Martin biography Attachment E: Stormy Miller biography Attachment F: Paul Roben biography Attachment G: Adam Shapiro biography Attachment H: Karen Winston biography 26
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Item #10: Appointment of Chair DATE: November 15, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Peter Callstrom, President and CEO RECOMMENDATION(S) That the Policy Board appoint Lorie Zapf, Councilmember for the City of San Diego, as Chairperson of the San Diego Consortium Policy Board. The term shall commence January 1, 2014 and end December 31, 2014. BACKGROUND The Joint Exercise of Powers Agreement between the County of San Diego and the City of San Diego Continuing the San Diego Consortium, Section 4 (a), states: A designated member of the San Diego City Council and a designated member of the Board of Supervisors of County of San Diego shall alternate as Chairperson and Vice-Chairperson of the Board. The City Council of the City of San Diego, and the Board of Supervisors of the County of San Diego shall appoint, respectively, one other member of their Council or Board of Supervisors to serve as an alternate member in the absence of the designated member of the City Council or the Board of Supervisors. Term of office shall be for the calendar year. ATTACHMENTS None 35
Item #11: Research Update DATE: November 15, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Tina Ngo, Research Manager PRESENTATION ITEM Tina Ngo, Research Manager for SDWP, will present an overview of research reports that have been released, as well as preview upcoming projects. ATTACHMENTS None 36
Item #12: United Way Representation DATE: November 15, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Peter Callstrom, President and CEO INFORMATIONAL ITEM - NO ACTION REQUIRED There will be a discussion regarding Policy Board representation with regard to the United Way of San Diego. ATTACHMENTS None 37
Item #13: President & CEO Report DATE: November 5, 2013 RE: November 22, 2013 Meeting TO: FROM: San Diego Consortium Policy Board Peter Callstrom, President and CEO INFORMATIONAL ITEM - NO ACTION REQUIRED Peter Callstrom will provide an update to the San Diego Consortium Policy Board on various activities with regard to the SDWP. ATTACHMENTS None 38