Recognition is the greatest motivator. Gerard C. Eakedal A quick guide to applying for awards for KAE4-HA, brought to you by your member recognition committee!
Why Apply?? As a dedicated 4-H agent in Kentucky, you are encouraged to submit award applications to be recognized amongst your peers during the Spring KAE4-HA meeting. Agents work hard as professionals to make sure deadlines are met, rules are followed, etc. for our clientele. However, do we take the time to do the same for ourselves? The purpose of this booklet is to provide you with information and guidance in submitting applications for KAE4-HA and NAE4-HA Awards. You are doing the work! Just take the time to give yourself the credit and recognition that you deserve. By submitting your award applications, you are not only telling your 4-H story you are also sharing your skills and talents with other to help strengthen their county programs. Every agent in every district is working hard to better the lives of young people. We want you to take the time to show yourself and your program off and we want to make this as easy as possible for you! Please do not hesitate to ask questions about applying for awards! Your committee and your association are here to help you! Getting Started: Refer to the following websites for applications, rules, applications, etc.: State (KAE4-HA) http://ces.ca.uky.edu/kae4ha National (NAE4-HA) http://nae4ha.com/awards
Guidelines: 1. All entries must be entered into the online system by March 1. No late entries will be accepted. All items to complete the awards package will be entered or uploaded on line. 2. The application form (previously used) will be in the online system for the following awards: Communicator, Specialty, Professional Development, and Service. 3. Each Communicator entry must have an abstract. May include information such as (but not limited to): objectives, target audience, current population, publisher requirement, methods used (if appropriate), production costs (if applicable), impact results (if known), information on the roll the applicant had in the entry, other pertinent information. Sample abstracts can be found at http://nae4ha.com You will enter this online as well. 4. Entries must address issues relevant to 4-H Youth Development and the Cooperative Extension Service. 5. Entries that incorporate newer technology tools like podcasts, blogs, video, etc. are strongly encouraged. 6. Any members of NAE4-HA who was a member in good standing at least the prior year as well as the current year is eligible for the communicator Awards. Dues must have been paid by the state deadline for the entry to be considered. Team awards must include at least one NAE4-HA member. NAE4-HA members who are national award recipients receive plaques, and additional team members receive certificates. 7. Follow guidelines for the award(s) in which you are applying. Document all criteria in the order it is listed on the application (or score sheet). You want it to be easy for the judge to read! Give details ie give exact numbers instead of saying we had a lot of people. Tell what you did ie give details of the event and what happened instead of saying we had an all day workshop. Do not exceed the number of pages that is listed for specific awards. 8. Just to clarify: You will enter ALL State level AND National Level awards online. The member recognition committee will have access to online entries to make selections for those awards that go on to region to be judged.
Award Descriptions Sometimes it is difficult to know what all of these awards mean. The descriptions below are to assist you in knowing which outstanding programs or efforts you are making will fit into the specific categories. NAE4-HA Communicator Awards For details: http://nae4ha.com Each Communicator Award must be accompanied with an abstract refer to website for sample abstract. Educational Package - Two categories (individual and team). Purpose: To educate through accurate, concise information (research based as applies) on one subject. Must consist of two or more components of the Communicator awards. Abstract must include cost of production and source of funding. All components must be packaged together in one unit. Electronic media may be included (i.e. web page, PowerPoint, audio, overheads, etc.). Educational Piece - Two categories (individual and team). Purpose: To educate through accurate, concise information (research based as applies) on one subject. It is not a promotional piece. Abstract must include cost of production and source of funding. Multi-media may be included (i.e. web page, PowerPoint, audio, overheads). Must all apply to one subject. Entry is one piece. Exhibit Purpose: To provide educational and/or promotional material that is accurate, concise, and makes the audience respond in a positive way. Must have at least one picture of the exhibit along with a description of where and how it was used. Photo must clearly show the units of the exhibit. Feature Story Purpose: To capture the mood of the event or person(s) and create reader interest. This is not a news story. Submit original copy and published copy. Neatly mount published copy on cardstock. The article may be folded. Associated photos appearing with story may be included. Articles must be original work of applicant(s). An abstract must be included. Media Presentation Purpose: To provide educational/promotional information that is accurate, concise, and holds the audience's attention. Individual/team must produce the program using PowerPoint, Corel Presentations, or similar presentation software package. A hard copy or web address of the presentation must be submitted. News Story Purpose: To present factual information or results in a manner clear and understandable for reader. Submit original copy and published copy. Mount published copy neatly on cardstock. The article may be folded. Associated photos appearing with the story may be
included. No stories based on individual/team accepted. No copies, rewritten, adapted, or submitted word-for-word published material accepted. Article must be original work of the applicant(s). Periodical Publication - Two categories (individual and team). Purpose: An information piece designed to inform, update, and make reader respond in a positive way. Examples may include newsletters, State Association publications, magazines, tabloids, etc. Must submit two different issues (not necessarily consecutive), but both must be from the same series (i.e. two newsletters or two State Association publications). Abstract must include cost of production and source of funding. The entry may be in printed or in electronic format. Electronically produced publications must include web address. Personal Column Purpose: To develop a personal style of writing for publication in any type of print media. It should contain pertinent, appropriate, credible information congruent with the writer's style. Must submit three original copies and published copies as printed in different issues. The different published copies should be mounted neatly on cardstock. Articles may be folded. Promotional Package - Two categories (individual and team). Purpose: To attract audience s attention and make them respond in a positive way. Entry must consist of two or more pieces such as video and brochure, podcast, poster, bookmark, tabloid, electronic media such as web page, PowerPoint, or any other combination of promotional pieces. Promotional package pieces are not limited to those in the above categories. Abstract must include cost of production and source of funding. All components must be packaged together as a unit. Promotional Piece Two categories (individual & team). Purpose: To attract reader's attention and make readers respond in a positive way. Examples include poster, podcast, website, brochure, flyer, tabloid, newspaper insert, video, t-shirt, etc., but not a press release. Maximum size is 22" x 28". Published Photo Purpose: To tell a story through a photo. Photo should be high quality and follow photographic principles of composition. May be black and white or color and published or printed. Submit original photo and published copy. Include text that appeared with photo. Photos must be no larger than 8" x 10". Mount neatly on cardstock. If published as part of a poster, posters do not need to be mounted but should be rolled and mailed in a tube. Photo must be original work of the applicant. Radio Program
Purpose: To provide educational information that is accurate, concise, and makes listener respond in a positive manner or to attract listener's attention, hold attention, and make listener respond in a positive way. If a series of lessons, enter only one or designate which lesson on CD should be reviewed for judging. Indicate length of recorded segment to be reviewed. If promotion spots, a collection may be entered; however, indicate which is to be judged. Individual/team must produce the program. All CDs must be mailed in a case/sleeve plainly marked with class and applicant name(s). Video Program Purpose: To provide educational information that is accurate, concise, and makes viewer respond in a positive manner or to attract viewer's attention, hold attention and make viewer respond in a positive way. If a series of lessons, enter only one or designate which lesson on the video is to be reviewed for judging. Indicate length of recorded segment to be reviewed. If promotion spots, a collection may be entered. Individual/team must produce the program. All DVDs must be mailed in a case/sleeve plainly marked with class and individual/team name(s). If the video is on a web site, provide web address in the application materials. NAE4-HA Specialty Awards For details: http://nae4ha.com 4-H Military Partnership Award Purpose: The award will recognize the individual or team who has created a positive Extension image through his/her/their leadership and citizenship as it relates to the development of the 4-H Army, Air Force, or Navy partnerships on U.S. military installations and in the community as it pertains to National Guard and Reserve families and children. Beyond Youth Leadership Award Purpose: To recognize a program that involves youth in significant decision making roles that impact their club, community, country, or world. Programs initiated by youth or youth/adult partnerships should be exemplified in the proposal. Diversity & Inclusion: Expanding the 4-H Audience Award Purpose: To recognize outstanding effort and accomplishments in achieving and sustaining diversity in the NAE4-HA organization, programs, and/or audiences. Diversity is defined as acknowledging, understanding, appreciating, valuing, and celebrating differences among people relative to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status or sexual orientation. (List is not all inclusive and is not limited to those that are mentioned.) Educational Technology Award (Individual and Team) Purpose: To recognize the use of technology (such as computers, video, satellite, web pages, etc.) in delivering or managing educational programs, to expand the use of
technology education in 4-H, and to promote logical problem-solving techniques using educational technologies. Excellence in 4-H Club Support Award (Individual and Team) Purpose: To encourage and recognize the efforts of Extension professionals who support and strengthen their 4-H club program. A club is an organized unit providing a long term experience for youth and adults. Excellence in Teamwork Award Purpose: To encourage and recognize outstanding Extension programs or projects conducted by a team that demonstrate effective performance and significant results (impact) at community, area, state, or multi-state levels. Excellence in Camping Award (Individual and Team) Purpose: To recognize outstanding effort in youth development through 4-H camping as related to practice, evaluation, or research by members as individuals or as part of a team. Excellence in Geospatial Programs (Individual and Team) Purpose: To promote 4-H geospatial programs and to encourage and recognize exemplary efforts of 4-H staff who work in this area. Excellence in Global Citizenship Programming Purpose: To recognize those who strive to develop and/or conduct programs and/or projects that provide opportunities for youth to develop a world view including a global perspective and the skills necessary for global citizenship and the development of appreciate for living in a global society. Excellence in Natural Resources/Environmental Education Award (Individual and Team) Purpose: To recognize outstanding effort by members as individuals or as part of a team in this program area. Greg Yost Memorial Youth in Leadership Award (formerly Power of Youth Award) Purpose: To recognize the outstanding efforts of members that exemplify youth and adult partnerships which engage young people in making real decisions that affect them and their world. Programs should have been in existence for 5 or more years. Citizenship in 4-H Youth Development Award Purpose: To recognize the outstanding efforts of members who develop and/or conduct programs and/or projects that provide opportunities for youth to develop a world view including a global prospective and skills for living in a global society. Search for Excellence in Teen Programming Award (Individual and Team) Purpose: To provide recognition for outstanding programs conducted for and with teen audiences and to gain national recognition for program accomplishments relative to
scholarly and creative activities, teaching and/or research effectiveness, to show evidence or collaboration with others who help meet community teens needs, and to strengthen the commitment to programs with teen audiences. Interactive 4-H Educational Web Site Award (Team) Purpose: To recognize the power of interactive websites in holding youth interest and facilitating youth learning, to encourage 4-H curriculum developers to routinely include an interactive website component in educational materials development, and to encourage youth-adult partnerships in creating educational technology. ONLY TEAM ENTRIES are considered for this award. Denise Miller National 4-H Innovator Award Purpose: To recognize one individual or team who exemplifies innovation, accomplishments, and commitment in the design and delivery of a unique 4-H program. Awards will only be granted to new innovations. This program should meet the highest standard of quality and innovation. An innovative program would be one that may include a new audience or expansion of a current audience, a new program subject matter area, a new program delivery method(s) or some other creative approach that is new to your work. An innovative program could be a new approach to a current program or the beginning of an entirely new effort. Excellence in Urban 4-H Programming Award Purpose: To recognize outstanding efforts by members in urban programming and to strengthen the commitment to urban programming curriculum. The nominee should have conducted the program or activity within the last two years, and it should be part of the ongoing 4-H program in the county. Youth participants must live in an urban community or the program must take place in an urban community. For these purposes, an urban community is defined as a contiguous community with a total population of at least 50,000 people and a population density of 1,000 per square mile. Excellence in 4-H Volunteerism Purpose: To encourage and recognize the efforts of Extension professionals who do excellent work managing a 4-H volunteer program and/or enhancing 4-H volunteer development. A volunteer program can be within a local unit, district, statewide, or a national effort. Efforts recognized can be in the area of volunteer development or volunteer program management. Excellence in Animal Science Programming Award Purpose: To recognize outstanding effort by members in youth development through animal science programming, evaluation, or research projects Excellence in Healthy Living Programming Award Purpose: To recognize outstanding efforts and impacts of the NAE4-HA members in Healthy Living Programming, evaluation and/or research.
Excellence in Communication and Expressive Arts Award (individual and team) Purpose: To recognize outstanding efforts and impacts of the NAE4-HA members in Communications and Expressive Arts Education. Life Member Award Purpose: The Purpose of the NAE4-HA Life Member award is to recognize outstanding effort and accomplishments of Life Members in NAE4-HA in serving the association during their career up to and including their involvement, dedication and exceptional service to their community during their retirement years. Service Awards/State Awards For details: http://ces.ca.uky.edu/kae4ha Each of the following awards receive a $100.00 stipend from KAE4-HA. Additional stipends will be given from fundraising at KAE4-HA annual spring meeting. Stipends may only be used toward expenses at the National meeting. ASA, DSA, MSA, and 25 year awards will receive certificates at KAE4-HA Spring meeting plaques will be presented at NAE4-HA for these awards. Tommy Bunch New Agent Award (state only) Purpose: To recognize agents with 3 years or less Extension Service for outstanding program efforts. To encourage participation in NAE4-HA. 2 awards given annually. KAE4-HA John Swack Memorial Award for Exemplary Professionalism (state only) Purpose: To recognize an agent who has given above and beyond to the purpose of assisting another agent in making 4-H Extension a successful career by offering support and expertise. REMINDER this should be peer nominated. A winner will be selected from each district and from those district winners a state winner will be chosen and will receive the $100.00 stipend. Districts may submit as many entries as they wish. From the entries submitted a district winner will be selected! We hope to have a district winner from each district this year! Granville King Diversity Award (state and national) Purpose: To recognize outstanding effort and accomplishments in achieving and sustaining diversity in KAE4-HA organization, 4-H programs, and/or audiences. The same criteria are used for this award as the National Award. State winner will be submitted to regional for Diversity Award. Achievement in Service Award (ASA) (state and national)
Purpose: Current NAE4-HA member who has paid dues for at least the immediate two consecutive years prior to the current and has served more than three years but less than seven years in Extension 4-H Youth programs. (Per state one award for every 50 paid members). Must be submitted with picture by e-mail to committee chair. (For submission to state, follow guidelines on http://ces.ca.uky.edu/kae4ha State winners will be advised on National submission) Distinguished Service Award (DSA) (state and national) Purpose: Current NAE4-HA member who has paid dues for at least the immediate two consecutive years prior to the current and has served seven years or more in Extension 4-H Youth programs. (Per state one award for every 50 paid members). Must be submitted with picture by e-mail to committee chair. (For submission to state, follow guidelines on http://ces.ca.uky.edu/kae4ha State winners will be advised on National submission) Meritorious Service Awards (MSA) (state and national) Purpose: Current NAE4-HA member who has paid dues for at least the immediate four consecutive years prior to the current and has served fifteen years or more in Extension 4- H Youth programs. One award given per state. Must be submitted with picture by e-mail to committee chair. (For submission to state, follow guidelines on http://ces.ca.uky.edu/kae4ha State winners will be advised on National submission) 25 Year Award (State and National) Purpose: Current NAE4-HA member who has paid dues for at least the immediate four consecutive years prior to the current and has served twenty-five years or more in Extension 4-H Youth programs. (For submission to state, follow guidelines on http://ces.ca.uky.edu/kae4ha State winners will be advised on National submission) Other State Awards For details: http://ces.ca.uky.edu/kae4ha KAE4-HA Newspaper Award (state only) Purpose: To recognize a local newspaper and their employees who have given outstanding publicity of Kentucky s 4-H programs. 2 awards given Daily newspaper and Weekly or Bi- Weekly Paper. KAE4-HA Extra Effort Award (state only) Purpose: Agents with 4-H responsibilities will nominate deserving candidates for the award. Two awards given annually to a deserving agents (FCS, ANR, Horticulture) and program assistant (4-H, EFNEP, FDM, etc.) KAE4-HA Outstanding Program Award (state only) Purpose: To recognize a KAE4-HA member for excellence in programming NAE4-HA Professional Development Awards
For details: http://nae4ha.com States may submit more than one entry in each of the Professional Development award categories (excluding the First time Conference attendee Scholarship) because they are only judged on the national level and not on the state level or regional level. KAE4-HA will recognize with certificate only. First time Conference Attendee Scholarship Purpose: To encourage new/existing NAE4-HA members to attend National Conferences Stiles Memorial Scholarship Purpose: A $1,000 award to be presented to a 4-H professional who is enrolled in a college or university degree program (Associates, Bachelors, Masters or Doctoral).
Other Helpful Information Ways to work together for recognition We encourage agents to gather as a district to help each other identify programming and efforts that would fit in the various award categories. This could take place at a district staff meeting or on a separate day. Often it is hard for us to pat ourselves on the back. If others mention your efforts it is often easier to submit the award! Reminder for this year! One agent in each district will receive The John Swack Memorial Award for Exemplary Professionalism There will also be one agent to receive the state award as it has been in the past. The state winner will receive the $100.00 stipend toward NAE4-HA national meeting. This is a peer nominated award. Districts may send more than one nominee. Questions? Please feel free to contact any of the KAE 4-HA Member Recognition Committee Members with any questions or concerns you may have about filling out awards! Again, we want this to be easy and worth it for you! Committee Chairs: Kim Lane, Chair kim.lane@uky.edu Raven Ford, Co-Chair rcford@uky.edu