Interoffice Memorandum FROM THE OFFICE OF THE CITY MANAGER TO: The Honorable Mayor and Members of the City Commission FROM: David L. Recor, ICMA-CM, City Manager RE: Department Activity Report DATE: March 28, 2012 The information that follows is intended to keep the Commission abreast of the on-going activities, issues, programs and services within the City. City Manager s Office City Manager The City Manager, Communications & Marketing Manager, Public Works Director and Engineering Project Coordinator met with Pam Gillette of Fort Pierce Main Street to discuss marina reconstruction and parking for the Sandy Shoes event. The City Manager met with the Administrative Services Director regarding a personnel issue. The City Manager met with the Public Works Director to discuss SLC solid waste fees. City Manager attended Coffee with the Mayor on Friday, March 16, 2012. City Manager attended the first Jazz on Moore s Creek event on Friday, March 16, 2012. The City Manager met with Commissioner Perona to discuss the March 19, 2012 City Commission meeting agenda. The City Manager, Mayor, and City Engineer met with Bill Thiess of FPUA to discuss the response received from WG Mills regarding South 5 th Street. The City Manager and Public Works Director met with Shelly Nobles and Patricia Christiansen of Waste Pro to discuss single stream recycling collection services. The City Manager had a conference call with County Administrator Faye Outlaw to discuss agenda items for the Joint Meeting tentatively scheduled for April 30, 2012. The City Manager met with Jeff Sabin and Dennis Corrick of Waste Management for a review of the transfer station design and an update on the annexation. City Manager attended the FPUA Board Meeting on Tuesday, March 20, 2012. City Manager met with the City Attorney and Planning Director to discuss a resolution for the Mayfair at Lawnwood development. The City Manager and City Attorney participated in a conference call with outside counsel to discuss his deposition for a lawsuit. The City Manager was deposed for a pending lawsuit.
April 2, 2012 City Commission Meeting Page 2 City Manager s Office contd. City Manager contd. City Manager met with the Code Compliance Manager to discuss Animal Control and administrative fees for the Happy Hounds/United for Animals program. City Manager met with Mark Barnes of DiBartholomeo, McBee, Hartley & Banes regarding the City s annual audit report. City Manager met with the Planning Director to discuss department issues and activities. Communications & Marketing Manager Continued design work with the Orange Snowman web designer on the Fort Pierce Authentic Tours web site. Attended Western Peninsula Charrette on March 17, 2012. Continue working with Novusolutions vendor, SLC Media Services and MIS to establish Video On Demand/Agenda Indexing to the City s website. Processing Interlocal Agreement with St. Lucie County/Tourist Development to place three informational kiosks at City boat ramps - returned to County Attorney for additions. Continued work on curriculum for Citizens Academy for City Commission. Design work completed and sent to printer for promotional rack card for Fort Pierce Authentic Tours. Telephone conference with CGI Communications for new video for City s website. Working with Police Chief Baldwin on Parks, Special Events Ordinance concerning for-profit event organizers/establish fees in resolution format. Met with Susie Cassens concerning Downtown Fort Pierce events. Attended the Federal Courthouse Ribbon Cutting event, March 23, 2012. Served as Acting City Manager during Mr. Recor s absence from the City, March 22-23, 2012. News Releases: 08-12 Coffee with the Mayor Golden Hammer Awards; 09-12 Golden Hammer Winners Announcement.
April 2, 2012 City Commission Meeting Page 3 City Clerk s Office Gave assistance and answered questions to the walk-in public on various aspects of Business Tax Receipts which include but is not limited to: New Applications: 21 Renewals: 2 Transfers: 1 Gave assistance and answered questions to the walk-in contractors on various aspects of Contractor s Licensing which include but is not limited to: New Applications: 9 Renewals: 6 Gave assistance and answered questions from the public who have contacted office by phone: 613 Gave assistance/answered questions received by the public via e-mail through the City s web-page. Assisted public, various departments, newspaper and other government entities by providing DVD copies of various commission meetings. Assisted the public by doing research and providing copies of various public records. Assisted the public with processing the necessary paperwork and payment for animal registration. Assisted Code Enforcement by processing animal registrations received through the Happy Hounds Program. Assisted Code Enforcement by processing payment received by mail from Tri-County Animal Hospital for animal registrations for February 2012. Assisted Code Enforcement by processing payment for animal registrations from SLC Humane Society. On-going updating of contractors records for current Liability Insurance, Workman Compensation Insurance, and State License information. Reviewed applications for correctness and completeness for competency cards submitted by contractors for the 3/13 Board of Examiners of Contractors meeting. Prepared all necessary paperwork received from contractors for the 3/13 Board of Examiners of Contractors agenda. Attended and recorded the Board of Examiners of Contractors meeting on 3/13/12. Input data into the computer system to create an account and issue a competency card for contractors that were approved by the Board of Examiners of Contractors at the 3/13/12 meeting. Sent letter to contractor applicant to advise that at the 3/13/12 Board of Examiners of Contractors they approved his application with the condition that he provides a corrected financial statement to the Building Official for approval. Prepared and submitted necessary paperwork to Finance for payment to the members of the Board of Examiners of Contractors. Prepared legal advertisements, letters, resolutions, & ordinances for various departments for upcoming City Commission agenda items.
April 2, 2012 City Commission Meeting Page 4 City Clerk s Office contd. On-going implementation of computerization of annexation records. Preparation of several Proclamations. Attended and recorded City Manager s Conference Agenda Meeting on March 12, 2012. Attended, recorded and transcribed minutes of the City Commission Meeting on March 19, 2012. Revenue Recovery working with Code Enforcement on new businesses within the city limits that have not applied for a Business Tax Receipt. Licensing/Permit Clerks worked with Code Enforcement on businesses that have not renewed Business Tax to the 2012 year. Licensing/Permit Clerk worked with Building to contact business tax applicants to set up appointments for building inspections associated with a business tax application. Daily balancing process of cash receipts and submitted to Finance for bank deposit. On-going implementation of scanning City Commission Agenda Packets onto DVD s. On-going implementation of scanning City Commission meeting minutes, ordinances, resolutions, and the Fort Pierce Redevelopment Meeting minutes into the Optiview system. Assisted MIS in correcting and adding unit numbers to existing address data base. Assisted MIS and Building with an issue with click2gov system. Assisted Finance with invoices received from Scripps Newspaper for advertisements and invoices received from SLC Clerk of Court for recordings, to determine which departments are to be billed. Prepared and delivered various paperwork to SLC Courthouse recording division to be recorded. Assisted Finance by signing and affixing the City Seal to necessary paperwork associated with release of liens. Assisted Planning by researching and answering questions pertaining to business tax applications. Assisted Planning by researching and providing copies of various ordinances, rezoning, conditional uses and annexations. Researched and provided Planning the cost for legal advertising of conditional use projects they are processing. Assisted City Attorney s Office by researching and providing copies pertaining to various city issues. Assisted Police Department by researching and providing copy of ordinance from 2006. License/Permit Clerk attended Opti-View web class held in the MIS Training Room on 3/21/12.
April 2, 2012 City Commission Meeting Page 5 Administrative Services Department Procurement 1. Processed/ completed awards to vendors/contractors approved by Commission/FPUA Board. 2. Opened Bid No. 6096~Fiber Optic Bandwidth Links for FPUA. 3. Prepared formal solicitation for FPUA for HVAC replacement. Continued preparation of purchase orders and contracts for FY 2012 (City & FPUA). Meetings 1. Executive Assistant chaired Mandatory Pre-Bid Meetings for Bid No. 6099, Canal Right-of-Way Mowing and Debris removal and Bid No. 6100, Fort Pierce Mowing and Trash Removal Services. 2. Purchasing Manager met with Specialty Underwriters LLC to discuss equipment maintenance cost reduction program. 3. Administrative Services Director met with MIS and Public Works to discuss the implementation of a work order asset management software. 4. Administrative Services Director, Risk Manager and HR Assistant attended Public Risk Management Benefit Administration meeting in Okeechobee in regards to changes made to the benefit guide along with new health care reform. Risk Management 1. Collaborated with Siver regarding insurance requirements for various vendors. 2. Attended healthcare workshop with BCBS and PRM. 3. Collaborating with Blue Cross/Blue Shield regarding Smoking Cessation. 4. Collaborating with Martin Memorial regarding Free 6 weeks Tobacco Cessation Program. 5. Collaborated with Florida League of Cities to close WC claims. 6. Filed subrogation against several insurance companies. 7. Processed new WC claims. 8. Processed day to day Risk management duties. Human Resources 1. Coordinated pre-employment physicals and background checks. 2. Created several Personnel Action forms for employees. 3. Distributed monthly reports to each department such as accrual register, time sheets and payroll register to Police Department. 4. Processed purchase orders and requisitions. 5. Verified payroll. 6. March 2012 employee monthly evaluations. 7. Completed Verification of Employment/Loss of Income forms.
April 2, 2012 City Commission Meeting Page 6 MIS Department Completed computer installation for Public and Scripps Newspaper. Received and working on installation of computer equipment for City Manager s office, Engineering and Marina departments. Working with Finance on viewing new application to make Accounts Payable processes more visible to city staff. Working with Sunrise Theatre office staff on several issues and training. Major problems with email due to virus attacks to our system (on-going) installed new app to help mitigate unwanted emails. Testing ipads for use in current environment (NovusAgenda, email, and Click2Gov Building permits). Working with State on testing VPN with Windows 7 for remote connectivity. Working with Marina on camera installation and WiFi access (ongoing). Work Order system is 95% restored and still working to get back into full production. Worked with vendors to lease much needed computer equipment. Worked with AT&T and State of Florida for new telephone systems citywide. Urgent need to secure funding for additional routers citywide or connectivity problems will escalate. Working currently in parallel mode with regular manual agenda and NovusAgenda (paperless agenda package) still having user issues. Working on Blade Center servers and remote site servers and continuing dialog with SunGard HTE technical staff to complete setup of the Blade Center. Touched base with Delta Petroleum for status on a resolution to our fuel system updated fuel controller and the fuel usage conversion to the City s mainframe. Software integrations citywide (on-going). Working with AT&T and State of Florida on the fiber optic installation preparation for Public Works/Solid Waste (ongoing). Lotus Notes IQsuite e-mail spam, and archiving (ongoing). Received one hundred twenty (120) new work orders and completed one hundred twenty seven (127) work orders. Processing the firewall upgrades for all sites to enhance network security (ongoing). Updating MIS documentation and procedural policies (on-going).
April 2, 2012 City Commission Meeting Page 7 Engineering Department Pinecrest Subdivision Drainage Improvements Construction underway. Final completion scheduled for April 2012. 13th Street (Orange Ave to south of Ave D) Submitted final reimbursement to FDOT for approval. FDOT has provided the necessary revised information for final project close-out documents. We are preparing the final documentation to file for final close-out. Development Reviews Intake of six Building Permits, Site Plans, and Certificate of Occupancy reviews. Street Resurfacing Report completed for Section M-4 evaluating possibility of developing MSBU or special assessment for resurfacing and reconstruction of roads in this section. Different methodologies were explored of how assessments would be calculated. Presentation made at 2/13/12 Conference Agenda meeting. Engineering continues to assess roads in annexed areas of City. A1A Phase I 1. East side of South Ocean Drive between Avalon and Gulfstream has been paved and sidewalk construction is underway. Street lighting and irrigation conduit are being installed and spreadfooters are being constructed. Palm trees are expected to be planted in area next week. Property owners on the east side of South Ocean have been requested to allow the trees to be planted on their property due to the right-of-way constraints on the south end of the project. Only one property owner declined at this time. 2. Underground electric construction and potable water installation is on-going along Seaway. 3. Drainage outfall at Eldorado is complete and the contractor is continuing drainage installation along Seaway Drive. 4. Bayshore restoration is scheduled to commence the first week in April. 5. Seaway/South Ocean Roundabout is currently under review by FDOT. FDOT s R/W Department has requested an Attorney s opinion of Title for the Days Inn property as we will be dedicating a portion of this property as right-of-way for the roundabout. The package was sent to the City Attorney s office complete with the recent Owners and Encumbrances Search results for verification. Traffic Control We continue to work with FDOT for a $245,000 JPA to upgrade the computerized traffic control system. The JPA Agreement approved by Commission on 3/5/12 has been forwarded back to FDOT for execution. Oleander Ave./Sunrise Blvd. Sidewalk and Bike Paths Construction underway. Final completion expected this summer. Stormwater Division Preparing annual billings to be sent to local, state, and federal governmental entities. Billings to churches, IRSC and SLC School District will be sent out. Meeting held with City Attorney s office, Engineering and City s consultant regarding suit filed against the stormwater utility. Information being compiled by consultant for City Attorney. S. 21st Street / Havana Ave. Sidewalk Project Preliminary Phase submittal package will be forwarded to FDOT by the March 2012 deadline. Funding has been approved by FDOT for FY 2015. 31 st Street Sidewalks from Okeechobee Road to Tennessee Avenue Required Preliminary submittal package has been submitted to FDOT. Project funded by a Transportation Enhancement grant through SLC TPO. Project entails installation of approximately 1,850 LF of sidewalks along 31 st Street from Okeechobee Rd to Tennessee Ave. Funding approved by FDOT for FY 2014. Garden Avenue Sidewalk and Pedestrian Bridge Required Preliminary submittal package has been submitted to FDOT. Project funded by a Transportation Enhancement grant through the SLC TPO. Project entails sidewalks on both sides of Garden Ave from Oleander Ave to the Mayflower Canal and a pedestrian bridge crossing Mayflower Canal connecting the neighborhood with Sabal Palm Shopping Plaza. Funding has been approved by FDOT for FY 2014.
April 2, 2012 City Commission Meeting Page 8 Engineering Department contd. 29th Street (Orange Ave to Ave Q) Construction complete. Contractor will schedule a final walk thru with FDOT and City staff. City Marina Reconstruction - Phase I City Attorney s office has completed the required transfer documents for the 56 acre submerged lands donation to the State. FDEP is preparing the sovereign submerged land lease for the City to execute and allow the in water construction to begin. Lucas Marine Construction has started constructing marine mattresses for the first islands to be constructed. Staff continues working with local stake holders on concerns of the Marina reconstruction project. Jetty Park Reconstruction FDOT has received three comments from FHWA. Comments are being addressed by City Staff and will be submitted to FDOT on 3/26/12. Also, we were notified by FDOT that SHPO had comments on the Cultural Resource Assessment. These are being addressed too. Once FHWA and SHPO issue approvals FDOT will forward the LAP Agreement to the City for execution and we will be ready to advertise for construction bids. 10th Street Reconstruction SLC awarded construction contract to Dickerson. Proposed work includes reconstruction of 10 th Street from Citrus Ave to Moore s Creek. Improvements include undergrounding of electric, infrastructure replacement, sidewalks, curb & gutter, street lighting, and landscaping in accordance with the $1.9 million DEO Grant and $100,000 DREF Grant. FPUA crews will be completing the relocation of their electric facilities starting the first week in April. Finance Department Attended March Conference Agenda meeting. Met with DAC Bond. Met with Assistant City Attorney. Met with 185 Retirement Board. Met with Seacoast Bank. Met with City Manager. Met with General Retirement Board. Working with Auditors on the completion of FY 2011 Audit. Working on completion of CAFR. Prepared month end financials.
April 2, 2012 City Commission Meeting Page 9 Code Enforcement Hearings 1. Code Enforcement Board March 14, 2012-9 violation hearings scheduled a) 4 cases complied prior to hearing b) 5 cases found in violation 2. Animal Control Hearing March 16, 2012 a) 1 case scheduled found guilty and fined $50.00 plus court costs Code Enforcement 1. Received 44 complaints 2. Initiated 126 new cases a) 41 general violations b) 85 lot clearing violations 3. Conducted 221 follow-up inspections 4. Closed 81 cases Animal Control 1. Responded to 110 dispatched calls 2. Conducted 121 self-initiated calls 3. Conducted 52 follow-up investigations Income & Expenses 1. Processed 35 lien / title search requests. 2. All lien & fine case folders are being manually reviewed and updated to address past due accounts (on-going). Miscellaneous 1. Contract with Humane Society finalized and approved by Legal. Presented to City Commission at 4/2/2012 meeting. 2. Worked without a copier/printer for six weeks. New copier delivered and fully functioning. 3. Met with Haisley Funeral Home to discuss cremation services for Animal Control operations. They will begin providing the service for a flat monthly fee beginning the last week of March. 4. Updating Naviline System to close inactive / old case files (on-going). 5. Updating Naviline System to correct errors that occurred when cases transferred from the old system to the new system (on-going). Police Department Jazz on Moore s Creek Event On 3/16, Police Department personnel provided security at the first Jazz on Moore s Creek event. There were no incidents or problems reported. PAL Youth Leadership Meeting On 3/17, PAL hosted a regional meeting for members of PAL s statewide youth leadership program. Over 130 youth members met at the new PAL center. FPHA Community Center The Police Department is meeting with officials from the Fort Pierce Housing Authority on 3/29/12, to discuss the Housing Authority s plans to build a new community center in the area of North 29 th Street. This project may create an opportunity to move the substation on Avenue I into this new facility. Employee Updates On 3/26/12, Chief Baldwin will be swearing in Officers Roberto Parrales, Patrick Sediel, and James Boyd and welcoming them to the Police Department. In the last few weeks, Officers Daniel Pack and Michael Oliver have resigned.
April 2, 2012 City Commission Meeting Page 10 Urban Redevelopment FEMA 1. Preparing quarterly report for Hurricane Frances. 2. 406 (City Marina) Hazard Mitigation Administration: Developing internal cost reimbursement procedures with Finance and Engineering. Preparing for initial Marina Project reimbursement. 3. 404 (City Hall Window Replacement) Hazard Mitigation Administration: Researching RFP information for technical waterproof building envelope consultant to serve as owner s agent. Meetings with Purchasing to discuss various elements of this project. FPRA/NSP 1. Staff responded to 10 phone calls re: sale of 10 th St and Paseo properties. 2. Scheduled application for purchase of Paseo on 3/29 with potential purchasers (Gilroy). 3. Construction on Orange Avenue Apartments continues. Significant change orders required for window replacement. 4. Issues with architectural plans vs. site conditions create issues on jobsite and relocation of several features. 5. Met Jerome Rhyant and investors at St. Anastasia building to discuss conversion of building to elderly housing units. 6. Assisted development of future Park and Ride facility with SLC on Avenue D. Drafted support letter and verbiage for County grant application. Grants 1. Finalizing FIND grant applications for dredging of Moore s Creek and Melody Lane Fishing Pier. Redrafted and resubmited Interlocal Agreement to County re: Melody Lane Pier. 2. Researched and wrote grant application for USDA Agricultural Marketing Service grant to purchase and retrofit mobile fruit and vegetable bus market with EBT/food stamp capability to run regular 6-day routes in City s food desert. 3. Researched and wrote FL DEP recreational trails grant for amphibious base trail. 4. Assisted FPAT members with FPAT grant applications for current series. CDBG/SHIP 1. Preconstruction conference held 3/22 re: 710 N. 23 rd Street. Client Louella Anderson and Contractor Gentile, LLC present. 2. 1909 Juanita Avenue security project approx. 50% complete. Stop work order placed on site because of unlicensed contractors and project exceeding scope of work described in contract. Issues resolved. 3. Intake for 2 housing rehab projects (Townsend and Matthews) and 1 downpayment assistance request (Louidor) 4. Additional scope workup prepared by consultant Enns and delivered to staff on 3/22. 5. Finalized SHIP LHAP 3-year plan, submitted to Tallahassee. 6. CDBG to fund World Changers spring paint/repair project. Staff coordinating supplies and equipment purchases. 7. Discussed CDBG 108 loan for Coral Square at Conference Agenda, 3/12. 8. Conduct Communitywide Council meeting on 3/14. 9. Inspected 766 Bent Creek for SHIP downpayment grant. Administrative 1. Met with Commissioners re: Fisherman s Wharf/Citrus Overpass property swap proposal (Becht, Perona, Benton). Owner Mike Abeneti to update as project progresses. 2. Discussed Supervisor of Elections potential lease of City Hall Annex building with County Commissioners at 3/13 meeting. 3. Provided administrative site management for Jazz on Moore s Creek event on 3/16. 4. Attended Western Peninsula charrette on 3/17. 5. Hosted Leadership Florida regional meeting at Harbor Branch, 3/13. 6. Attended quarterly business meeting of Florida Council on Arts and Culture in Tallahassee, 3/21-22. Had significant one on one discussion with new Secretary of State.
April 2, 2012 City Commission Meeting Page 11 Urban Redevelopment contd. Administrative contd. 7. Staff continues to develop PAL youth fishing clinic. 8. Staff continues to develop OysterFest. 9. Continued administration of Hardest Hit foreclosure program. 10. Preparing for NSP monitoring visit. 11. Continued administration of FPAT program, including site visits to all members program delivery sites. 12. Initial review of 2012 FPAT grant applications. Public Works Department Beach Erosion United States Army Corps of Engineers contractors have completed the placement of sand on the beach near South Jetty Park. Public Works staff is currently researching the possibility of replanting the dune area at the southeast section of South Jetty Park. Keep Fort Pierce Beautiful 1. The Keep Fort Pierce Beautiful Advisory Board has merged with the City of Fort Pierce Tree Board and will meet concurrently. 2. Keep Fort Pierce Beautiful is sponsoring support and assistance for a 3/24/12 community cleanup activity by the Hibiscus Park Neighborhood Association. 3. The Keep Fort Pierce Beautiful Advisory Board has scheduled the Great American Cleanup to occur on 5/19/12 that will initiate the National Public Works Week activities. Indian River Drive Temporary Parking In consideration of the impending City Marina reconstruction alternate parking will be created to compensate for the parking losses at Veteran s Park. This plan will provide handicapped accessible parking and access to existing pedestrian areas. It is anticipated that these improvements will be complete within 10 calendar days. Energy Efficiency & Conservation The Energy Efficiency & Conservation Team (EECT) is completing negotiations with ConEdison to perform an Investment Grade Audit on City of Fort Pierce buildings, facilities, and other infrastructure. Comments from the EECT and City Attorney s Office were forwarded to ConEdison, 3/19/12. It is anticipated that the contract negotiation process will be complete by 5/7/12. Building Department Developments 1. Comcast Relocation Project Peters Rd: Revisions for project have been submitted and are being reviewed. 2. 1406 Ave B Liberty Truth and Deliverance Church: Due to a surveying error, the contractor and owner are seeking special permission from the commission to proceed with construction. 3. Permit Revoked - 7131 Okeechobee Rd: Owner submitted revised plans for this project on 3/27/12. Plans are being routed to all pertinent departments for review. We will keep you informed of the progress of this project. 4. Permit Revoked - 1404 Ave. E, One Lord, One Faith, One Baptism Church: It has come to the attention of the Building Official that a person portraying himself to be an employee of a licensed contractor has fraudulently applied for permits and has been conducting work illegally on this project. For the protection of the owner, and to comply with the Cities Code of Ordinances, the fraudulent permits have been revoked. The Building Official will schedule a meeting with all parties involved to help resolve this issue and avoid unnecessary delays. 5. Acura Dealership Project: Plans for this project have been received and are being routed.
April 2, 2012 City Commission Meeting Page 12 Planning Department Administration/Meetings 1. 3/16 - Attended Treasure Coast Regional Planning Council Meeting 2. 3/20 - Transportation Advisory Committee to the SLC TPO 3. 3/21 - Several Planning Staff attended, participated and supported the Western Peninsula Charrette conducted at the Riverwalk Center Planning 1. FDEP Grant Application 2. Prepared GIS Map series for Amphibious Base Trail 3. Greenways & Trails Research, USGS Data Migration 4. Prepared Resolution 12-19 City Commission Packet 5. Researched Public Bike Ride Share Programs and costs 6. Researched Comp Plan policies for FDEP Grant 7. Obtained letters of support for grant application 8. Public meeting notice requirements 9. Budget administration 10. Questionnaire form completion- HR 11. Payroll Management 12. Park Inventory Assessment 13. LDR Rewrite - Consultant Inquiries 14. Researched and developed proposed sidewalk ordinance 15. Review grant application cycle reviews - TE funding 16. Completed TRC reviews for Smirna Pentecostal Church - Conditional Use - 3115 Jenkins Road; Hartman Medical Center - Site Plan - TBD Hartman Road; and Save-A-Lot - Site Plan - 1625 Delaware Avenue (corner of Delaware Avenue and 17th Street) 17. Building Permits 18. Prepared City Commission agenda item for the Omer Residence - Site Plan & Conditional Use Extension - 1814 Surfside Drive. Historic Preservation/Urban Design 1. Judging Panel Member: Florida Trust for Historic Preservation. Traveled to Orlando to vote for annual statewide historic preservation awards for the Florida Trust for Historic Preservation. 2. 827 Atlantic Avenue and Orange Avenue Apartments: FPRA historic housing rehab for HUD. Mid-construction site visit with Building and supervising contractor to review appropriate work with general contractors on site, make mid-project adjustments for on-site conditions. 3. Save-A-Lot: 17th and Delaware: Design Review analysis for submitted site plan. Working with architect to guide appropriate design on critical corridor and corner. 4. South Beach Western Peninsula Charrette: Day-long Saturday public design workshop. Organized setup, location, food & drinks, technical services, press inquires, public inquiries, etc. 5. Edgartown Special Area Plan: Met with stakeholders, LinkedIn group discussion moderation, Comprehensive Plan compatibility analysis, discussions with Florida Department of Economic Opportunity (formerly DCA) regarding possible Coastal High Hazard statutory conflicts. 6. Certificates of Appropriateness 7. Meetings with owners of historic properties to evaluate rehabilitation plans. GIS/Web Service Support 1. Coordinated additional data with office of City Attorney s Office, outside legal counsel regarding right of way easement dedication 2. Coordinated additional data with City Attorney s Office, outside legal counsel regarding proposed financial guaranty 3. Coordinated with City Clerk s Office regarding submittal of data 4. Coordinated with Planning staff regarding FLU GIS data 5. Coordinated with City Engineering regarding arterial road, vehicular stacking 6. Coordinated with FPRA, Planning staff regarding developing GIS data 7. Created GIS map 'FPAT amphibious path/trail', with FDOT research
April 2, 2012 City Commission Meeting Page 13 Planning Department contd. GIS/Web Service Support contd. 7. Reviewed permit, applied comments, followed up with applicant 8. Site Visits - Nexus Park and Food Bank 9. Reviewed, responded to public inquiry regarding wireless tower 10. Coordinated/Published data for SLCTV 11. Published City Manager data, Planning Board data, CWC data and FPAT data (multiple) 12. Researched data regarding SLC park - Ancient Oaks 13. Input GIS data, ordinance L-243, into City map Planning 14. Follow up of anomaly annexation data to Communications Manager, Assistant Director of Planning (99% complete) 15. Follow-up with Planning staff regarding review of annexation SOP 16. Weekly project meeting with Assistant Director of Planning 17. Continued migration of Planning server data into NaviLine system (ongoing) 18. Backup of City of Fort Pierce web data, FPAT data (external), Indian Hills Golf Course web data (external), and Planning Department server data (ongoing) River Walk Center Programming: $ 730.14 Garden Club: $ 100.00 Maravilla: $ 200.00 Park Permits: $1,025.00 River Walk: $ 489.98 Special Events: $ 850.00 TOTAL: $3,395.12 Golf Course Met with Superintendant to discuss wall-to-wall fertilization at the golf course. Met with Assistant Golf Professionals to discuss Challenge Cup schedule for April. Met with Hometown News to discuss new advertising for April and City Championship article. Met with HR personnel to discuss problem employee.
April 2, 2012 City Commission Meeting Page 14 Marina Oversee daily operations for City Marina and Fisherman's Wharf Marina. Working with seasonal dockage and events (see weekly email "Marina Happenings" newsletter for updates). Consulting on Marina rebuild project. Engineering drawings are being completed for the fish cleaning station pavilion. F.I.N.D. Grant. In process of creating 1st Annual Oyster and Seafood Fest - April 7, 2012. Continuing to install security cameras throughout marina. Sunrise Theatre Performances and events in the Black Box included the Fort Pierce Jazz and Blues Society and the Sunrise Theatre co-presented Jazz Jam on February 28 and March 6; Comedy Corner on February 25 and March 10. Aztec Two-Step performed the Simon & Garfunkel Songbook to a sold-out audience on March 9. Performances on the main stage included: Diana Ross sold-out performance on February 28; Disco Ball Extravaganza followed by a Disco Night in the Black Box on March 2; Memories of Elvis on March 3; a sold-out performance by Vince Gill on March 4; the New Shanghai Circus performed on Wednesday, March 7. This performance was sponsored by the Sunrise Theatre Foundation and was free to the public; Roger Hodgson on March 8; La Boheme on March 9; two performances by Bill Cosby at 6 pm and 9 pm respectively on March 10. On a daily basis offers and contracts continue to be negotiated with artists and their representatives for the 2011/12 Season and the 2012/13 Season. Memberships (both new and renewed) are continuing to come in at this time. Sales are up and continue to grow for this season. Additional shows and events will be announced over the next few weeks. Assistance with future rental events and co-presentations continue with various community groups including, but not limited to, PNC Bank s Employee Rally on April 4; BlueBird Educational Productions' Jimmy Thackery on April 13; Christian Cultural Cathedral Squeeze My Hand on May 26; Simply Dance Academy s recital on June 10. Budget projections and adjustments for this and next year s fiscal continue to be reviewed and implemented.