Global Grant Application GRANT NUMBER STATUS GG1745757 Draft Basic Information Grant title Strengthening Women and Rotary's Peacebuilding Capacity through Training South America Type of Project Primary Contacts Name Club District Sponsor Role Steven Goldsmith Hawthorne/LAX/Lennox 5280 District International Lucas Peña Bogotá Capital 4281 Club Host Committee Members Host committee Name Club District Role Alexandra Alvarez Henao Bogotá Capital 4281 Secondary Contact Carlos Henao Aristizaba Bogotá Capital 4281 Secondary Contact International committee - Page 1 of 10 -
Name Club District Role Carl Maravilla Andres Mendoza Mark Ameli Latinos Unidos de Culver City Los Angeles Colombo Americano Rancho Park (Los Angeles) 5280 Secondary Contact International 5280 Secondary Contact International 5280 Secondary Contact International Vicki Radel Redondo Beach 5280 Secondary Contact International Do any of these committee members have potential conflicts of interest? No Project Overview Tell us a little about your project. What are the main objectives of the project, and who will benefit from it? This VTT-GG project is designed to implement an International Training Institute (ITI) to support and prepare women in Central and South America to thrive as leaders in peacebuilding and to increase the capacity of Rotary in the City of Bogota (and partnering clubs around the world) to develop and expand their peace-building work. This is a unique multicountry VTT in that it supports both the provision by experts and the receiving of training by peace workers, and is a cooperative effort by Rotary Club Bogota Capital District 4281and Rotary Club Latinos Unidos 5280 and Mediators Beyond Borders International (MBBI). The Project has four key elements: 1) A five-day introductory training for a cohort of women peace builders from 6 countries in Central and South America (25 to 30 trainees). The Bogota training is based on a training model called the International Training Institute (ITI) launched by MBBI in 2012 with the goal of developing a global network of women peace leaders. This VTT cohort is focused on the development of the capacities of women as mediators and peacebuilders in countries where unresolved traumas of factional violence as well as land, interethnic, and international conflicts present recurrent obstacles to the personal and economic wellbeing of individuals, organizations, communities and governments. 2) Monthly coaching sessions with participants over a period of six months, 3) A five-day advanced training in October, 2018 and 4) Access to an international network of ITI participants from different regions of the world to create an international working group sharing lessons learned and best-practices in order to increase the ongoing impact and success of the group members projects. The projected outcomes include: a) increased peacebuilding skills and activities of the trainee cohort and increased connection with Rotary in their home countries b) increased understanding and skills related to conflict resolution/prevention of invited NGO staff/volunteers and on-going collaboration with Bogota Rotary c) increased community awareness of alternative ways to address conflict within the family and community and Rotary s peace building efforts. The cost of this project is approximately $99,000.00 contributed by multiple Rotary Clubs and Districts, which will also increase their understanding in and involvement in P&CR/P. These Districts and Clubs will be provided with copies of training materials from this project for their own use. Areas of Focus Which area of focus will this project support? Peace and conflict prevention/resolution - Page 2 of 10 -
Measuring Success Location and Dates Participants Partners (Optional) List any other partners that will participate in this project. Rotarian Participants Describe the role that host rotarians will have in this project. The Host Club, Bogota Capital, District 4281 has helped shape the design of the overall project. One Rotary Peace Fellow Alumni is member of this RC and has contributed in the design of the overal project. They will arrange the training facilities for the 5-day training. They will select and coordinate with the local travel agent and hotel. They will take part in the opening ceremony and farewell dinner. They will manage the funds and make the final reports. Describe the role that international Rotarians will have in this project. International Rotarians will liaison between Rotary Club (Hawthorne/LAX/Lennox), the Rotary Club Bogota Capital and MBBI. They have helped write this application. Numerous Clubs have had presentations on this VTT and given support as a result. These club will receive training materials and may use them in the future. Rotary Clubs in Central and South America will be invited to send Rotarian Trainees (at their own expense). Budget What local currency are you using in your project's budget? The currency you select should be what you use for a majority of the project's expenses. Local Currency U.S. dollar (USD) exchange rate Currency Set On COP 2900 What is the budget for this grant? List each item in your project's budget. Remember that the project's total budget must equal its total funding, which will be calculated in step 9. Every global grant includes a match of at least $15,000 from The Rotary Foundation's World Fund. Project budgets, including the World Fund match, must be at least $30,000. - Page 3 of 10 -
# Category Description Supplier Cost in COP Cost in USD 1 Travel Participant's Air fare Phase I Orbitz 37000000 12759 2 Travel Trainers' Air Fare Phase I Orbitz 19000000 6552 3 Travel Participants' Air Fare Phase II Orbitz 37000000 12759 4 Travel Trainers' Air Fare Phase II Orbitz 19000000 6552 5 Accommodations Participants' Hotel March 25 - April 2 6 Accommodations Trainers' Hotel March 25 - April 2 TBD 28565100 9850 TBD 18560000 6400 7 Travel Airport-Hotel Transport TBD 4300000 1483 8 Supplies Printed Material TBD 2650000 914 9 Operations Contingency NA 8700000 3000 10 Project management Collaborative Organization MBBI 11 Project management Grant Administration -RC Bogata Capital MBBI 28000000 9655 Rotary 14500000 5000 12 Monitoring/evaluation Monitoring and Evaluation MBBI 18560000 6400 13 Supplies Food TBD 13000000 4483 14 Publicity Media TBD 870000 300 15 Travel Venue-Hotel Trasport TBD 3077100 1061 16 Travel Trainers' Visa Government 3820000 1317 17 Operations Travel Insurance Participants TBD 5568990 1920 18 Operations Travel Insurance Trainers ASSIST CARD 1159000 400 19 Training Training Venue TBD 4060000 1400 20 Equipment Audiovisual aid TBD 1649520 569 21 Supplies Training Supplies TBD 3400000 1172 22 Training Translation Services TBD 16446074 5671 - Page 4 of 10 -
Total budget: 288885784 99617 Funding Tell us about the funding you've secured for your project. We'll use the information you enter here to calculate your maximum possible funding match from the World Fund. # Source Details Amount (USD) Support* Total 1 District Designated Fund (DDF) 5280 20,000.00 0.00 20,000.00 2 Cash from Club La Jolla Golden Triangle 3,000.00 150.00 3,150.00 3 Cash from district 4281 100.00 5.00 105.00 4 Cash from Club Hawthorne/LAX/Lennox 500.00 25.00 525.00 5 Cash from Club Westwood Village (Los Angeles) 1,500.00 75.00 1,575.00 6 Cash from Club Berkeley 1,000.00 50.00 1,050.00 7 Cash from Club Newbury Park 1,000.00 50.00 1,050.00 8 Cash from Club Culver City 1,000.00 50.00 1,050.00 9 Cash from Club Latinos Unidos de Culver City 1,000.00 50.00 1,050.00 10 Cash from Club Los Angeles Colombo Americano 1,000.00 50.00 1,050.00 11 District Designated Fund (DDF) 12 District Designated Fund (DDF) 13 District Designated Fund (DDF) 4760 5,000.00 0.00 5,000.00 7070 5,000.00 0.00 5,000.00 5030 1,000.00 0.00 1,000.00 14 Cash from Club Los Angeles 1,500.00 75.00 1,575.00 15 Cash from Club Redondo Beach 2,000.00 100.00 2,100.00 *Whenever cash is contributed to the Foundation to help fund a global grant project, an additional 5 percent is applied to help cover the cost of processing these funds. Clubs and districts can receive Paul Harris Fellow - Page 5 of 10 -
recognition points for the additional expense. How much World Fund money would you like to use on this project? You may request up to 37,800.00 USD from the World Fund. 37800 Funding Summary DDF contributions: 31,000.00 Cash contributions: 13,600.00 Financing subtotal (matched contributions + World Fund): 82,400.00 Total funding: 82,400.00 Total budget: 99,617.00 Sustainability Budget Will you purchase budget items from local vendors? Yes Explain the process you used to select vendors. We have contacted several local vendors and will decide on the best offer. Did you use competitive bidding to select vendors? No Please explain. We have been asking for budget estimation from different vendors to inform ourselves and select the offer that best meets the project's needs. Please provide an operations and maintenance plan for the equipment or materials you anticipate purchasing for this project. This plan should include who will operate and maintain the equipment and how they will be trained. All training materials will be given to participants. No equipment will be bought. Describe how community members will maintain the equipment after grant-funded activities conclude. Will replacement parts be available? N/A If the grant will be used to purchase any equipment, will the equipment be culturally appropriate and conform to the community's technology standards? No Describe how the project team will help community members adopt the technology. We will provide audio visual materials in both english and Spanish. There will also be translators on site. After the project is completed, who will own the items purchased by grant funds? No items may be owned by a Rotary district, club, or member. - Page 6 of 10 -
N/A Funding Have you found a local funding source to sustain project outcomes for the long term? No Will any part of the project generate income for ongoing project funding? If yes, please explain. N/A Authorizations Authorizations & Legal Agreements Legal agreement In consideration of receiving this global grant from The Rotary Foundation (TRF), the Sponsors acknowledge and agree that: 1. 2. 3. 4. 5. 6. 7. 8. The Sponsors have each received and read a copy of the Terms and Conditions for Rotary Foundation District Grants and Global Grants, which are incorporated into and made part of this Agreement and will abide by all terms and conditions set forth therein. The total financing amount of this Agreement is the U.S. dollar amount listed in the grant announcement letter. Any amount received in excess of the approved grant contributions will automatically be counted as general irrevocable giving to TRF and will not be applied to the global grant. All global grant funds provided by TRF shall not be used for any purposes other than those approved by TRF. TRF shall be entitled to receive reimbursement for any and all global grant funds deposited with, held by, or otherwise contributed to either or both of the Sponsors that are spent for unapproved purposes as well as any funds used to benefit a Rotarian or Rotary entity. In addition, TRF reserves the right to audit the grant s financial activities at any time and suspend any or all payments if in its sole discretion progress is not considered to be satisfactory. The Sponsors will keep TRF informed on the grant's progress by submitting progress reports every twelve months during the implementation of the grant activities. The Sponsors will immediately inform TRF of any significant problems with the implementation of the grant or deviations from the planned activities, including deviations in the budget. The Sponsors will submit the final report with complete financial accounting within two months of the grant's completion. The Sponsors shall defend, indemnify, and hold harmless Rotary International (RI) and TRF, including their directors, trustees, officers, committees, employees, agents, associate foundations and representatives (collectively RI/TRF ), from and against all claims, including but not limited to claims of subrogation, demands, actions, damages, losses, costs, liabilities, expenses (including reasonable attorney s fees and other legal expenses), awards, judgments, and fines asserted against or recovered from RI/TRF arising out of any act, conduct, omission, negligence, misconduct, or unlawful act (or act contrary to any applicable governmental order or regulation) resulting directly or indirectly from a Sponsor s and/or participant s involvement in grant-funded activities, including all travel related to the grant. RI/TRF s entire responsibility is expressly limited to payment of the total financing amount. Neither RI nor TRF assumes any further responsibility in connection with this grant. Neither RI nor TRF is responsible for unfunded travelers. TRF reserves the right to cancel this Agreement without notice upon the failure of either or both of the Sponsors to abide by terms set forth in this Agreement and the Terms and Conditions for District Grants and Global Grants. Upon cancellation, TRF shall be entitled to a refund of any global grant funds, including any interest earned, that have not been expended. The failure of the Parties to comply with the terms of this Agreement due to an act of God, strike, war, - Page 7 of 10 -
9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. fire, riot, civil unrest, hurricane, earthquake, or other natural disasters, acts of public enemies, curtailment of transportation facilities, political upheavals, acts of terrorism, or any reason beyond the reasonable control of the Parties shall not be deemed a breach of this Agreement. In such an event, the Agreement shall be deemed terminated and Sponsors shall refund all unexpended global grant funds within 30 days of termination. ADDITIONAL AGREEMENT TERMS FOR GLOBAL GRANTS INVOLVING FUNDED TRAVELERS Sections 9-14 apply to those traveling on global grant funding ("Funded Travelers") Rotarians serving on the selection committee have exercised complete transparency and disclosed any actual or perceived conflict of interest due to the committee member s association with a candidate or participating institution. The Sponsors confirm that the Funded Traveler(s) are qualified to provide and/or receive this training and have the endorsement of our club or district. Additionally, the Sponsors affirm that the activity/scholarship has been planned in accordance with the host sponsor and beneficiary community. If it is decided that Funded Travelers are not performing adequately, TRF must be notified. TRF reserves the right to terminate this Agreement and arrange for immediate transportation for the Funded Traveler(s) back to the Funded Traveler(s) home country. Notwithstanding any provision in this Agreement to the contrary, in the event the Funded Traveler(s) terminate their participation for any reason not necessitated by serious illness or injury or safety of the Funded Traveler(s) or the serious illness or injury of a Funded Traveler s family, TRF shall be entitled to a refund of any global grant funds, including any interest earned, that have not been expended pursuant to the terms of this Agreement. In addition, any Funded Traveler who terminates his/her participation prior to the end date listed in the Application for any reason other than serious illness or injury or safety shall be responsible for his/her own return transportation home. Additionally, any Funded Traveler who elects not to travel or participate in grant-funded activities shall refund the full grant, including any interest earned, within 30 days of notification. Funded Traveler(s) are required to secure, for their trip, travel medical and accident insurance to cover medical care and hospitalization, emergency evacuation, and repatriation of remains with limits as outlined in the terms and conditions. This insurance must be valid in the country(ies) that the Funded Traveler will visit during their participation and cover the periods from the date of departure through the date of return. Upon request, Funded Traveler(s) shall provide evidence of such coverage to the Sponsors and TRF. Sponsors acknowledge and agree that Funded Traveler(s) are not employees of RI or TRF and are not entitled to or eligible in any way for, or shall participate in, any compensation, employee pension, health (medical or dental), workers compensation, life, disability, or any other insurance or other fringe benefit plan of RI or TRF. Nothing in this Agreement shall be deemed or construed by the Parties or any third party as creating the relationship of partnership, joint venture, or principal and agent between or among any Funded Traveler(s), Beneficiaries, Sponsors, RI and/or TRF. Unless indicated otherwise in writing, by submission of any photos in connection with any report, Sponsors hereby give publication rights to RI and TRF for promotional purposes to further the Object of Rotary, including but not limited to RI and TRF publications, advertisements, and websites. Sponsors also authorize RI and TRF to share photos from reports with Rotary entities for promotional purposes to further the Object of Rotary. Only the laws of the State of Illinois, USA, without reference to its conflicts of laws principles, shall govern all matters arising out of or relating to this Agreement, including, without limitation, its interpretation, construction, performance, and enforcement. Any legal action brought by either Party against the other Party arising out of or relating to this Agreement must be brought in either the Circuit Court of Cook County, State of Illinois, USA or the Federal District Court for the Northern District of Illinois, USA. Each Party consents to the exclusive jurisdiction of these courts, and their respective appellate courts for the purpose of such actions. Nothing herein prohibits a party that obtains a judgment in either of the designated courts from enforcing the judgment in any other court. Notwithstanding the foregoing, TRF may also bring legal action against Sponsors and/or Funded Traveler(s) in any court with jurisdiction over them. This Agreement binds and benefits the Parties and their respective administrators, legal representatives, and permitted successors and assigns. If any provision of this Agreement is determined to be illegal, invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect. Sponsors may not assign any of its rights under this Agreement except with the prior written consent of TRF. Sponsors may not delegate any performance under this Agreement without the prior written - Page 8 of 10 -
21. 22. 23. consent of TRF. Any purported assignment of a Sponsor s rights or delegation of performance without TRF s prior written consent is void. TRF may assign some or all of its rights under this Agreement to an associate foundation of TRF. TRF may delegate any performance under this Agreement to an associate foundation. Any other purported assignment of TRF s rights or delegation of performance without the Sponsors prior written consent is void. Sponsors will comply with all economic and trade sanctions, including those implemented by the Office of Foreign Assets Control (OFAC) of the United States Department of Treasury, and will use reasonable efforts to ensure that it does not support or promote violence, terrorist activity or related training, or money laundering. This Agreement constitutes the final agreement between the Parties. No amendment or waiver of any provision of this Agreement shall be effective unless it is in the form of a writing signed by the Parties. Primary Contact authorziations Application Authorization By submitting this global grant application, we agree to the following: 1. All information contained in this application is, to the best of our knowledge, true and accurate, and we intend to implement the activities as presented in this application. 2. The club/district agrees to undertake these activities as a club/district. 3. We will ensure all cash contributions (as detailed in the grant financing) will be forwarded to The Rotary Foundation (TRF) or sent directly to the global grant bank account after Trustee approval of the grant. 4. Rotary International (RI) and TRF may use information contained in this application to promote the activities by various means such as The Rotarian, the RI international convention, RVM: The Rotarian Video Magazine, etc. 5. We agree to share information on best practices when asked, and TRF may provide our contact information to other Rotarians who may wish advice on implementing similar activities. 6. To the best of our knowledge and belief, except as disclosed herewith, neither we nor any person with whom we have or had a personal or business relationship are engaged, or intend to engage, in benefiting from TRF grant funds or have any interest that may represent a potential competing or conflicting interest. A conflict of interest is defined as a situation in which a Rotarian, in relationship to an outside organization, is in a position to influence the spending of TRF grant funds, or influence decisions in ways that could lead directly or indirectly to financial gain for the Rotarian, a business colleague, or his or her family, or give improper advantage to others to the detriment of TRF. All Authorizations & Legal Agreements Summary Primary contact authorizations Name Club District Status District Rotary Foundation chair authorization Name Club District Status - Page 9 of 10 -
DDF authorization Name Club District Status Legal agreement Name Club District Status Bank Information - Page 10 of 10 -