BOARD OF EDUCATION CHILLICOTHE CITY SCHOOL DISTRICT

BOARD OF EDUCATION CHILLICOTHE CITY SCHOOL DISTRICT CHS/CMS Cafeteria 5:30 p.m. Members Present: Mrs. Corzine, Mr. Hartmus, Mrs. Lowe, Mr. Mullins, Mrs. Shoemaker Staff Present: Mr. Saxton, Mrs. Lawwell Call to Order Mr. Mullins called the meeting to order and Mrs. Lawwell called the roll. Mr. Mullins announced the meeting was being recorded. Pledge of Allegiance The Pledge of Allegiance was led by CHS Senior Anastasia Wright. 17-08-08 Approval of Board Agenda It was moved by Mrs. Lowe and seconded by Mrs. Shoemaker to adopt the agenda with addendums for the August 28, 2017 Board of Education Regular Meeting as presented. Roll call: Mrs. Corzine - yes, Mr. Hartmus - yes, Mrs. Lowe - yes, Mr. Mullins - yes, Mrs. Shoemaker - yes. The motion carried. PRESENTATIONS Construction Update Andy Rogers from Summit/Resource gave a brief update on the progress of the two new elementary buildings. Both sites have walls starting to go up to be ready for the steel structure deliveries. The PK-2 steel delivery is expected next week while the delivery date for steel for the 3-7 building is late September. The crews are working hard to have as much under roof as possible before winter hits. All in all, both projects are going very well. Marketing / Keys to Success Report Consultant Debbie Bettendorf gave a status report on the Marketing Plan that was approved in mid-july. Six local businesses stepped up and purchased the Cavalier Champion Package to advertise their businesses through the Video Scoreboard at games, banners at the stadium and the gymnasium; print ads in the athletic program and yearbook; as well as web advertisements and television ads on the Cavs News program. As listed on tonight s agenda, 3 local supporters joined the Board of Education in providing Keys to Succes T-Shirts for every student. Mrs. Bettendorf reported approximately $25,000 has been raised to-date through marketing ads and two fund raising campaigns. Proceeds from these marketing efforts will help the Keys to Success Campaign, the Athletic Department and the Broadcasting and Journalism classes who are helping with the ads. CHS teacher Greg Phillips is the Student Advisor again this year for Keys to Success. The student ambassadors have been working hard to achieve a goal of 500 students signed up as members. Building Reports Mr. Saxton explained he has asked the Building Principals to give a 3 minute report at the opening of the school year to report on the areas they have outlined for their students and staff to focus on for improvement on their building s assessment / test scorss and overall report card. He will invite them back at the closing of the school year to give a progress report on their work. Each principal presented the themes they have chosen and their plans to work together as a team for improvement. Public Participation Mr. Mullins welcomed all visitors to the meeting and opened the floor for public participation. There was none. Student Liaison Report Student Liaison Barry Warfield reported on current events as the new school year opens. The middle school conducted an Orchestra Camp in August; the CHS Band previewed their Ghost show for the first home game of the season and Freshman Orientation was a huge success. -1-

BOARD RECOMMENDATIONS 17-08-09 Approval of GMP Amendment No. 1.2 (Chillicothe PK-2 Building) and GMP Amendment 2.2 (Chillicothe 3-7 Building It was moved by Mrs. Lowe and seconded by Mr. Hartmus to approve the following GMP Amendments related to the OSFCC Construction Project as presented. GMP AMENDMENT NO. 1.2 (Chillicothe PK-2 Building) TO THE CMR AGREEMENT WITH SUMMIT CONSTRUCTION FOR SEGMENT #1 INCLUDED IN THE CFAP PROJECT The Superintendent recommends approval of GMP Amendment No. 1.2 (Chillicothe PK-2 Building) to the CMR Agreement with Summit Construction for the Chillicothe CFAP Segment #1 in the total amount of $15,318,742. Rationale: 1. The Chillicothe City School District Board of Education (Board) previously approved and entered into an agreement with Summit Construction (CMR) as the construction manager at risk for the preconstruction stage services required for the improvements included in the co-funded Classroom Facilities Assistance Program Segment #1 Project (Project). 2. Based upon Basis of Design documents and other information prepared for the work included in GMP Amendment No. 1.2 by SHP Leading Design, the design professional for the Project (A/E), the CMR prepared a guaranteed maximum price (GMP) proposal for the PK-2 Elementary and GMP Amendment No. 1.2, including supporting documentation and exhibits, all of which has been reviewed by the Core Team. 3. The CMR has addressed any questions and comments from the OFCC Project Manager and Core Team in the version of GMP 1.2 presented for approval. 4. The Superintendent recommends approval of GMP Amendment No. 1.2 (Chillicothe PK-2 Building) in the total amount of $15,318,742, which increases the total amount of the cost of the work in the CMR Agreement for the Project by that amount, of which is 92.44% is co-funded work and 7.56% is LFI $1,156,892 (overall LFI $1,212,000). The Chillicothe City School District Board resolves as follows: 1. GMP Amendment No. 1.2 (Chillicothe PK-2 Building) to the CMR Agreement with Summit Consstruction for the Project is approved in the total amount of $15,318,742, of which 92.44% is cofunded work and 7.56% is LFI $1,156,892 (overall LFI $1,212,000). 2. The Board President, Superintendent, and Treasurer are authorized to sign GMP Amendment No. 1.2 in the final version reviewed and approved by OFCC and any related documents. GMP AMENDMENT NO. 2.2 (Chillicothe 3-7 Building) TO THE CMR AGREEMENT WITH SUMMIT CONSTRUCTION FOR THE SEGMENT #1 INCLUDED IN THE CFAP PROJECT The Superintendent recommends approval of GMP Amendment No. 2.2 (Chillicothe 3-7 Building) to the CMR Agreement with Summit Construction for the CFAP Segment #1 in the total amount of $22,566,708. Rationale: 1. The Chillicothe City School District Board of Education (Board) previously approved and entered into an agreement with Summit Construction (CMR) as the construction manager at risk for the preconstruction stage services required for the improvements included in the co-funded Classroom Facilities Assistance Program Segment #1 Project (Project). -2-

2. Based upon Basis of Design documents and other information prepared for the work included in GMP Amendment No. 2.2 by SHP Leading Design, the design professional for the Project (A/E), the CMR prepared a guaranteed maximum price (GMP) proposal for the 3-7 Elementary and GMP Amendment No. 2.2, including supporting documentation and exhibits, all of which has been reviewed by the Core Team. 3. The CMR has addressed any questions and comments from the OFCC Project Manager and Core Team in the version of GMP Amendment No. 2.2 presented for approval. 4. The Superintendent recommends approval of GMP Amendment No. 2.2 (Chillicothe 3-7 Building) in the total amount of $22,566,708, which increases the total amount of the cost of the work in the CMR Agreement for the Project by that amount, of which 95.27% is co-funded work and 4.73% is LFI $1,034,936 (overall $1,067,000). The Chillicothe City School District Board resolves as follows: 1. GMP Amendment No. 2.2 (Chillicothe 3-7 Building) to the CMR Agreement with Summit Construction for the Project is approved in the total amount of $22,566,708, of which 95.42% is cofunded work and 4.58% is LFI $1,034,936 (overall LFI $1,067,000). 2. The Board President, Superintendent, and Treasurer are authorized to sign GMP Amendment No. 2.2 in the final version reviewed and approved by OFCC and any related documents. Roll call: Mrs. Corzine - yes, Mr. Hartmus - yes, Mrs. Lowe - yes, Mr. Mullins - yes, Mrs. Shoemaker - yes. The motion carried. 17-08-10 Resolutions Approved as a Group It was moved by Mr. Hartmus and seconded by Mrs. Lowe to approve the following resolutions as a group: A. APPROVAL OF THE REAL ESTATE PURCHASE AGREEMENT BETWEEN THE CHILLICOTHE CITY SCHOOL DISTRICT AND THE CHILLICOTHE TELEPHONE COMPANY To approve the Real Estate Purchase Contract between the Chillicothe City School District and The Chillicothe Telephone Company to purchase approximately 7.94 acres located at 861 Orange Street, Chillicothe, Ohio. The purchase price for the property will be $1,150,000.00. B. APPROVAL OF A LEASE AGREEMENT BETWEEN THE CHILLICOTHE CITY SCHOOL DISTRICT AND THE CHILLICOTHE TELEPHONE COMPANY To approve a Lease Agreement between the Chillicothe City School District and The Chillicothe Telephone Company for premises that are a portion of the real property located at 861 Orange Street, Chillicothe, Ohio. The footprint of the leased premises is delineated in Exhibit A of the Lease Agreement. The term of this Lease will continue for as long as the Lessee chooses to occupy the premises. If the Lessee ceases to do business, this Lease will terminate. 17-08-11 Treasurer s Report and Recommendations It was moved by Mr. Hartmus and seconded by Mrs. Lowe to approve the following resolutions / recommendations as a group: A. APPROVAL OF MINUTES To approve the Board of Education minutes of the July 20, 2017 regular meeting, the August 9, 2017 and August 19, 2017 special meetings as presented. -3-

B. APPROVAL OF FINANCIAL REPORTS To approve the financial reports for the month of July 2017 as submitted. C. APPROVAL OF OSBA CONTRACT To approve a contract with the Ohio School Boards Association (OSBA) for an administrative consultant for July 1, 2017 to June 30, 2018. The contract for PFR will cover areas including forecast comparison, analysis, and the tax budget at a cost of $12,650. D. ACCEPTANCE OF GIFTS / DONATIONS To accept the following Gifts / Donations as listed: $ 5,081.00 From the Class of 1981 Fundraiser for Scholarships for Keys to Success Graduates $ 600.00 From Dr. Mark Conner Family Dentistry, Inc. For Keys to Success T-Shirts $ 300.00 From Chillicothe D.A.R.E. Program for Keys to Success T-Shirts $ 300.00 From Ross County Sheriff George Lavender for Keys to Success T-Shirts 17-08-12 Superintendent s Recommendations It was moved by Mr. Hartmus and seconded by Mr. Mullins to approve the following resolutions / recommendations as a group: A. APPROVAL OF RECOMMENDATION FOR THE OSBA MEDIA HONOR ROLL To approve the recommendation of Chillicothe Gazette Reporter Chris Balusik for the 2017 OSBA Media Honor Roll program. B. APPROVAL OF GRADING AND ASSESSMENT HANDBOOK FOR 2017-2018 SCHOOL YEAR To approve the 2017-2018 Grading and Assessment Handbook as presented. C. APPROVAL OF ROSS COUNTY BOARD OF DEVELOPMENTAL DISABILITIES CONTRACTED SERVICES AGREEMENT FOR THE 2017-2018 SCHOOL YEAR To approve the 2017-2018 Ross County Board of Developmental Disabilities Contracted Services Agreement as presented. D. APPROVAL OF RECOMMENDATION TO IMPLEMENT REDUCTION IN FORCE (RIF) FOR THE 2017-2018 SCHOOL YEAR To approve the recommendation for a Reduction in Force (RIF) for the 2017-2018 school year. At this time there are no employees affected by the RIF so it will not be necessary to notify anyone affected by the reduction. The vacant positions that will not be filled are as follows: Mt. Logan Elementary Worthington Elemetnary Third / Fourth Grade Teacher Instructional Specialist E. APPROVAL OF EDUCATIONAL SERVICE CENTER OF CENTRAL OHIO SERVICE CONTRACT AND COG FOR THE 2017-2018 FISCAL YEAR -4-

To approve the Educational Service Center of Central Ohio (ESCCO) Service Contract and COG for the Fiscal Year 2017-2018 as presented. 17-08-13 Approval of Personnel Items It was moved by Mr. Mullins and seconded by Mrs. Lowe to approve the following personnel recommendations pursuant to the terms and conditions of the new employee s individual contract and his / her job description. Said employment will be contingent upon (1) receipt of a satisfactory criminal record check, (2) receipt of licensure / certification from ODE (3) verification of experience and training, and (4) negative results on the drug testing. 1. Resignations Classified Personnel Judy Semancik Secretary II CHS (Guidance) effective August 25, 2017 Darcy Counts 5 hour Lunchroom Worker Allen Elementary effective August 23, 2017 2. Employements Certificated Personnel 2017-2018 School Year *** Change Kim Suwannasing, Reading Teacher, CMS to M+30 Angela Jackson SHARP Tutor $23.50 / hour Dawn Carter SHARP Tutor $23.50 / hour Amanda Mickey SHARP Tutor Substitute $23.50 / hour 3. Employments Classified Personnel 2017-2018 School Year Deanna Price 3.5 hour Lunchroom Worker CHS/CMS 0 exp $13.06/hour effective August 22, 2017 Allen Hawk Bus Driver (Full-time Substitute) Transportation 0 exp - $15.25/hour effective August 18, 2017 Nicki Stevens Part-time Custodian Mt. Logan Elementary 0 exp $15.47/hour effective August 22, 2017 Carla Garrett Business Secretary (Exec Sec I) Construction / Maintenance; 4 yrs exp $18.44/hour - effective August 30, 2017 4. Employments Grant Funded Personnel 2017-2018 School Year Mary Brown Bishop Flaget Auxiliary Teacher Part-time Lisa Clark Parent Coordinator Todd Tinker Parent Mentor Obadiah Harris Safe Schools Coordinator Tabitha Muse Homeless Coordinator Jaci McAllister Aide, Kindergarten Welcome Camp per diem hourly rate 5. Externships / Internships / Student Teachers 2017-2018 School Year st Ellen Frescoln Speech / Language Intern 1 Semester 6. Employments Substitute Personnel (used on an as needed basis) Heather Remley Substitute Teacher $100 per day Janet Lindsay Younge Substitute Teacher $100 per day Teresa Montgomery Substitute Teacher $100 per day -5-

Janet Lindsay Younge Substitute Aide $10.00 per hour Janet Lindsay Younge Substitute Fiscal / Clerical $10.00 per hour Brenda Roush Substitute Fiscal / Clerical $10.00 per hour Shanda Hudnell Substitute Nurse rate to be determined 7. Supplemental Contracts for 2017-2018 School Year Ted Kobel Department Coordinator Health / PE CHS 4 yrs exp $1,414 Alicia Gray Spanish Club Advisor CHS 3 yrs exp $534 Alicia Gray Key Club Advisor CHS 1 yr exp $503 Alicia Gray MultiCultural Scholarship CHS 1 yr exp $760 Alicia Gray Friday School Monitor CHS $13.95/hour Timothy Kennard Department Coordinator Unified Arts CMS 2 yrs exp $943 Timothy Kennard Director of Dramatics CMS 16 yrs exp $1,728 Mike McCorkle Field Prep McVicker Field CHS 15 yrs exp $1,728 Brian Lewis Auditorium Supervisor CHS 0 exp $3,142 Chris Constable Assistant Football Coach CMS 0 exp $2,513 Volunteers for 2017-2018 School Year Bryan Bost Assistant Girls Cross Country Coach CHS 8. Assignment Transfers for 2017-2018 School Year st nd Randa Wise from 1 Shift Custodian, Allen Elementary to 2 Shift Custodian, Allen Elementary effective August 16, 2017 Mitch Salyers from Bus Driver #6, Transportation to Bus Driver #28, Transportation effective August 18, 2017 Kris Gallaugher from Bus Driver, Van Route, Transportation to Bus Driver #4, Transportation effective August 18, 2017 Tiffany Whitehurst from Bus Aide Transportation to Paraprofessional Aide Worthington Elementary -- effective August 18, 2017 nd st Justin Eblin from 2 Shift Custodian, CMS to 1 Shift Custodian, Worthington Elementary effective August 28, 2017 Allen Hawk from Bus Driver Full-time Substitute, Transportation to Bus Driver #6, Transportation effective August 23, 2017 17-08-14 Approval of Personnel Items It was moved by Mr. Mullins and seconded by Mrs. Shoemaker to approve the following personnel recommendations pursuant to the terms and conditions of the new employee s individual contract and his / her job description. Said employment will be contingent upon (1) receipt of a satisfactory criminal record check, (2) receipt of licensure / certification from ODE (3) verification of experience and training, and (4) negative results on the drug testing. 1. Employment Classified Personnel -6-

Shannon Williams Latchkey Aide Allen Elementary effective August 22, 2017 Roll call: Mrs. Corzine - yes, Mr. Hartmus - abstain, Mrs. Lowe - yes, Mr. Mullins - yes, Mrs. Shoemaker - yes. The motion carried. DISCUSSION ITEMS Naming of Buildings / Pavilion Mr. Saxton reminded Board Members of the pending issues of naming the homeside Pavillion and the naming of the new buildings. Board Member Comments Board Members thanked the Principals for the opening reports and the enthusiam they showed for the new school year. They are looking forward to the end of the year report. Mr. Mullins thanked everyone that worked on the Keys to Success kick-off / Steve Stivers event at the first home game. 17-08-15 Executive Session It was moved by Mrs. Lowe and seconded by Mrs. Shoemaker to enter into executive session to discuss (1) the appointment, employment, dismissal, discipline, promotion, demotion, compensation, or investigation of an employee or public official. Roll call: Mrs. Corzine - yes, Mr. Hartmus - yes, Mrs. Lowe - yes, Mr. Mullins - yes, Mrs. Shoemaker - yes. The motion carried. Executive Session began at 6:24 p.m. Mrs. Shoemaker left the meeting at 8:15 p.m. Regular Session resumed at 8:21 p.m. 17-08-16 Adjournment It was moved by Mr. Hartmus and seconded by Mrs. Lowe to adjourn. Roll call: Mrs. Corzine - yes, Mr. Hartmus - yes, Mrs. Lowe - yes, Mr. Mullins - yes. The motion carried. The meeting adjourned at 8:22 p.m. -7-