Acquisition Peter.Kowalski@ncia.nato.int Fax: +32 (0)2 707 8770 13 March 2015 NOTIFICATION OF INTENT PROVIDE ELECTRONIC-COUNTER MEASURE (ECM) SYSTEMS AGAINST RADIO CONTROLLED IMPROVISED EXPLOSIVE DEVICES (RCIEDs) PHASE 1 IFB-CO-13500-NRF 1.6 Million (estimated cost basic scope + initial O&M) This high priority force-protection related procurement is in direct support of the NATO Response Force (NRF). This upcoming opportunity is anticipated to encompass the provision of three (3) vehicular and three (3) static ECM systems against RCIEDs. The effort will include the integration of the vehicular ECM systems into Purchaser provided armoured vehicles, installation of antenna suites and control units, overall system testing and verification, training, and logistics support packages. The IFB is planned to be issued in May 2015, with a Bid Closing Date in July 2015 and Contract Award in January 2016. NCI Agency Senior Contracting Officer: Mr Peter Kowalski E-mail: peter.kowalski@ncia.nato.int To Subject : See Distribution List : NOTIFICATION OF INTENT (NOI) TO INVITE BIDS FOR THE PROCUREMENT OF SUPPLIES AND SERVICES TO IMPLEMENT THE PROJECT PROVIDE ECM SYSTEMS AGAINST RCIEDs PHASE 1 (IFB-CO-13500-NRF) Reference(s) : A. AC/4-DS(2014)0027 B. AC/4(PP)D/27001-ADD3 C. SRB/SEC(2008)005(INV) D. Serial 2011/5HQ03303 E. AC/4-D/2261(1996 Edition) Page 1 of 8
1. In accordance with Reference (E), notice is hereby given of the intent of the NCI Agency, as the Host Nation, to issue an Invitation for Bid (IFB) in relation to the implementation of the project Counter Improvised Explosive Device (C-IED) Capability Package to the NATO Response Force (NRF) ECM Systems against RC-IED. 2. A summary of the requirements of the Invitation for Bid is set forth in Annex A, attached to this letter. These requirements are being refined and detailed as part of the preparation of the Invitation for Bid. 3. The reference for the Invitation for Bid is IFB-CO-13500-NRF, and all correspondence concerning this IFB should reference this number. 4. The scope of work for this project has been authorised as recommended by References (A) thru (B). The estimated cost for the services and deliverables included within the basic scope of the intended contract is EUR 1.6 M. This estimate includes 1 year initial Operating and Maintenance (O&M) costs. The IFB will include evaluated Options for the possible future acquisition (Phase 2 of the project) of 3 (three) additional ECM systems. This additional Phase 2 effort is not reflected in the EUR 1.6 M. estimate and would be subject to a separate financial authorization from NATO funding authorities. 5. It is planned to place a single contract for the entire scope of work. No partial bidding will be allowed. 6. The NCI Agency is authorised to use the Reference (E) International Competitive Bidding (ICB) Procedure, lowest price technically compliant bid. The successful bid, pursuant to the IFB following this NOI, will be that bid which is the lowest price and technically compliant in accordance with the evaluation criteria prescribed in the IFB. 7. The formal IFB is planned to be issued in May 2015, with a Bid Closing Date in July 2015 and Contract Award in January 2016. 8. National Responsible Authorities are kindly requested that the NCI Agency be provided with Declarations of Eligibility, not later than 13 April 2015, of qualified and certified firms which may be interested in receiving an Invitation for Bid for this project. The Declarations of Eligibility should include the following information: Name of the Firm, Telephone number, Fax number, E-mail address and Point of Contact within each of the nominated firms. This information is critical to enable prompt and accurate communication with prospective bidders and should be sent to the following address: NATO Communications and Information Agency Avenue du Bourget 140 1140 Evere, Belgium Attention: Peter Kowalski Senior Contracting Officer e-mail: peter.kowalski@ncia.nato.int Fax: +32 (2) 707 8770 Page 2 of 8
9. Bidders will be required to declare a bid validity of twelve (12) months from closing date for receipt of bids, supported by a bid guarantee of 80,000 Euros (eighty thousand Euros). If the selection and award procedure exceed the bid closing date by more than twelve (12) months, firms may be requested to voluntarily extend the validity of their bids and the bid guarantee accordingly. Bidders may decline to do so, withdraw their bid and excuse themselves from the bidding process without penalty. 10. The National Authorities are advised that the IFB package will be NATO UNCLASSIFIED. 11. The successful bidder may be required to handle and store classified information up to the level of NATO RESTRICTED. In addition, execution of the proposed contract may require, in accordance with NATO Security Policy C- M(2002)49, personnel of the successful bidder to be required to hold individual security clearances of NATO SECRET. Only firms maintaining such cleared facilities and the appropriate personnel clearances will be able to perform the resulting contract. 12. It is requested that all firms interested in participating in this procurement be introduced by their National Authorities with the required Declaration of Eligibility and certification of the required security clearances. Requests for participation in this competition received directly from commercial firms cannot be considered. 13. Your assistance in this procurement is greatly appreciated. 14. The NCI Agency point of contact for this IFB is Mr Peter Kowalski at e- mail: peter.kowalski@ncia.nato.int. FOR THE GENERAL MANAGER: [Original Signed By] L.T. Herway Chief of Contracts Attachment(s): Annex A- Summary of the Requirements Page 3 of 8
Distribution List NATO Delegations (Attn: Infrastructure Adviser): Albania 1 Belgium 1 Bulgaria 1 Canada 1 Croatia 1 Czech Republic 1 Denmark 1 Estonia 1 France 1 Germany 1 Greece 1 Hungary 1 Iceland 1 Italy 1 Latvia 1 Lithuania 1 Luxembourg 1 The Netherlands 1 Norway 1 Poland 1 Portugal 1 Romania 1 Slovakia 1 Slovenia 1 Spain 1 Turkey 1 United Kingdom 1 United States 1 Embassies in Brussels (Attn: Commercial Attaché): Albania 1 Bulgaria 1 Canada 1 Croatia 1 Czech Republic 1 Denmark 1 Estonia 1 France 1 Germany 1 Greece 1 Hungary 1 Italy 1 Latvia 1 Page 4 of 8
Lithuania 1 Luxembourg 1 The Netherlands 1 Norway 1 Poland 1 Portugal 1 Romania 1 Slovakia 1 Slovenia 1 Spain 1 Turkey 1 United Kingdom 1 United States (electronic copy to brussels.office.box@mail.doc.gov) 1 Belgian Ministry of Economic Affairs 1 Distribution for information NATO HQ NATO Office of Resources Management and Implementation Branch Attn: Deputy Branch Chief 1 Director, NATO HQ C3 Staff Attn: Executive Co-ordinator 1 SACTREPEUR Attn: Infrastructure Assistant 1 Strategic Commands HQ SACT Attn: R&D Contracting Office & Mr. Curtis Day 1 NCI Agency All NATEXs Belgium 1 Canada 1 Czech Republic 1 Denmark 1 France 1 Germany 1 Greece 1 Hungary 1 Italy 1 The Netherlands 1 Norway 1 Poland 1 Spain 1 Turkey 1 UK 1 Page 5 of 8
USA 1 NCI Agency DACQ (Mr. P. Scaruppe) 1 DACQ CAB Administrator (Ms. Le Bourlot) 1 ACQ/Chief of Contracts (Mr. T. Herway) 1 ACQ/Principal Contracting Officer (Mr. J-L Guellec) 1 ACQ/Principal Contracting Assistant (Ms. Hazebroek) 1 ACQ/ILS (Mr. R. Proietto) 1 JISR SL (Mr. M. Roper) 1 JISR SL PM (Mr. C. Coman) 1 JISR SL TL (Mr. T. Vele) 1 EXM-NLO (Mr. C. Ulsh + Ms. V. Briers) 1 ACO Liaison Office (Ms. K. Lund) 1 Registry (for distribution) 1 Page 6 of 8
ANNEX A SUMMARY OF REQUIREMENTS IFB-CO-13500-NRF PROVIDE PROVIDE ECM SYSTEMS AGAINST RCIEDs PHASE 1 Background NATO considers countering Radio Controlled Improvised Explosive Devices (RCIEDs) to be a high priority. Following lessons learned in recent operations, the NATO Commands developed military requirements to provide the NATO Response Force (NRF) with a force protection capability that allows them to conduct operations in a high-threat Improvised Explosive Device (IED) environment. The objective is to provide the NRF Deployable Headquarters (HQ) with a C-IED protection capability that is flexible, highly deployable, interoperable, scalable and sustainable in all potential NRF scenarios. Scope The project implemented through this contract covers the procurement of electronic counter measures (ECM) systems against Radio Controlled IEDs (RC-IEDs) within the Counter Improvised Explosive Devices (C-IED) Capability Package (CP) for the NATO Response Force (NRF). The implementation of the other capabilities under the C-IED NRF CP (i.e. the screening systems and armoured vehicles) has been addressed through other contracts. Operation, maintenance and warranty options are also included in this contract with the explicit goal of delivering a complete, life-cycle approach to the procurement and support of this capability for NRF. All processes and equipment will be held to NATO standards for testing, configuration management, quality assurance, and security. Execution of this project shall include regular communication and interaction with the NCI Agency Project Manager and his/her team, who will ensure that the project is completed in accordance with the standards as stated in the eventual contract. Additionally, the Contractor shall be expected to work closely with NATO operational authorities in both the design and implementation of the Contractor s final capability to ensure that it also conforms to NRF regulations and Standard Operating Procedures (SOP) for Countering RCIEDs. The Capability offered by the Contractor shall be free of any National or other restrictions and will be usable for by NATO, NATO nations and other troop contributing nations for NATO and national defence purposes. Work Requirements The project will provide NRF personnel with ECM equipment which is able to inhibit the command and therefore detonation of IEDs within a protection zone. This will provide protection to NRF HQ Entry Control Point (ECP) (Stationary ECM) and to NRF HQ convoys (Vehicular ECM). The project scope also includes a Convoy Protection Planning tool, which will provide NRF personnel with the capability to Page 7 of 8
produce and display the predicted protection zones around the (vehicular) ECM system used in a convoy arrangement. The main deliverables expected from the Contractor completing this project shall include: Design, development, integration and configuration of vehicular ECM systems on armoured vehicles. The vehicles will be provided as Purchaser Furnished Equipment (PFE); Design, development, integration and configuration of stationary ECM capability for NRF HQ Entry Control Point (ECP); Design, development, and configuration of a Convoy Protection Planning Tool; Deliver ECM fill development services; Test and accredit all hardware and software components in accordance with NATO regulations included in the Contract; Deliver the Capability to the required locations; Train NATO personnel in the operation and maintenance of all equipment; Provide on-site customer support and maintenance prior to Final System Acceptance; Perform all Project Management, Integrated Logistics Support, Quality Assurance, and Configuration Management activities in accordance with the Contract; Provide Customer Support and Maintenance as per the requirements described herein, including provision of a 1 year hardware and software warranty; Fully document all the elements of the solution; Execute all activities within the contractually required timelines. Schedule It is expected that the C-IED screening capability for NRF will be implemented within 12 months from the Effective Date of Contract (EDC), followed by one year of initial support, plus contractual options for the provision of extended operational, maintenance and training support, the duration of which will be finalized in the IFB. Page 8 of 8