Nauck Civic & Community Pride Day Participation Guide Table of Contents Volunteers Needed 3 Sponsorship/Partnership Guidelines 4-5 Nauck Town Square Artist & Crafters 6-7 NCA Membership Application 8 NCA Calendar of Events 9 Parade Entry Form 10 Participation Form 11 Map of Nauck 12 11
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The Nauck Civic & Community Pride Day Partners/ Sponsorship Program We offer our partners and sponsors a unique opportunity for exposure and brand association with the citizens and affiliates of the Arlington community. Our annual event celebrating 170 years as an organization will be held on Saturday, September 20, 2014. Past events have attracted more than 600 attendees. This year our goal is to increase the number to expose your organization or brand to a larger market. In addition you will receive the following additional benefits: Platinum Sponsor $2,500 cash and or value of contribution Your company s name or logo will be featured on all printed materials, promotional flyers, television, radio, internet and any other opportunities where we will proudly promote this event. Acknowledgement and recognition in press releases Acknowledgement during the event Listing as a Major sponsor in all pre-event promotional materials Logo recognition on event banners and signage at the event Banner display with company logo on stage and in parade Prime covered booth space at the Event for marketing your products and services Back page and one inside printed program book to advertise your business and/or services VIP hospitality (complimentary food and beverages), photo opportunity with elected officials and officers of our association Opportunity to present an Infomercial on stage the day of the event Gold Sponsors & Partners $1,000 - $2,499 cash and/or value of donations Booth Space at the Event for marketing your products and services One page inside printed program book to advertise your business and/or services VIP hospitality (complimentary food and beverages), photo opportunity with elected officials and officer of our association Acknowledgement and recognition in press releases Acknowledgement during the event Listing as a Major sponsor in all pre-event promotional materials Logo recognition on event banners and signage at the event Banner display with company logo on stage and in parade Verbal recognition at event and opportunity to make brief remarks from stage 4 9
Silver Sponsors $500 - $999 cash and/or value of donations Booth Space at the Event for marketing your products and services Half page inside printed program book to advertise your business and/or services VIP hospitality (complimentary food and beverages) Acknowledgement and recognition in press releases Acknowledgement during the event Logo recognition on event banners and signage at the event Verbal recognition at event and opportunity to make brief remarks from stage Listed below are estimated cost for donations of in-kind sponsors of goods that may be combined with a cash contribution. Moon Bounce $150-$250 Rock Climbing Wall $300 Obstacle Course $250 Face Painting $75 Facility Rental $500 Luncheon for Volunteers $500 Volunteer T-Shirts & Hats $1,000 Stage $1,500 DJ $200 Sno-Kone Machine $75 Cotton Candy machine $75 Popcorn machine $75 Water and Refreshments for Volunteers $150 Carnival Games $25 - $100 8 5
Artist & Craft Show in Nauck Town Square Between 24 th Rd & 24 th Street on Kenmore St. & Shirlington Rd Celebrating Our Rich Heritage and Community 2014 IMPORTANT RULES & INFO SHEET PLEASE READ! WHAT: An Arts & Crafts Show, part of Nauck Civic & Community Pride day. WHERE: Nauck Town Square. Booths are set-up during the Event, beginning at 9:00 am. Vendors can unload at the square and will be guided to park in reserved areas. WHEN: Saturday, September 20, 2014 12:00 Noone-5 pm No Rain Date VENDOR COST: WATER & ELECTRICITY: NOT PROVIDED! ONLY QUIET- CLEAN RUNNING generators are permitted. BUSINESS LICENSE: Arlington County requires vendors who sell merchandise to have a business license. Artist Space = $10 Craft Space = $15 *to be considered a Craft vendor, ALL ITEMS MUST BE HANDCRAFT- ED BY SELLER! (nothing mass produced by outside distributor. Vendor Space = $20 Food Space = $125 All accepted food vendors MUST meet Arlington County Department of Health requirements. Applications are due by 9/1/2014. No refunds will be given for food vendors that do not pass the health inspection! We accept food vendors until the event is full. Application does not guarantee acceptance. No grease or gray water is to be poured onto the ground or down any drains. Anyone found doing this will be asked to leave the event & asked not to return. You will be responsible for any & all environmental cleanup costs. All Food Vendors are required to submit a menu with descriptions and include prices. SPACES: Exhibit table ($10) and chair ($5) can be provided upon request. Tents ($25) are limited, but may be available upon request. Vendors must remain open during all hours of the show for the entire period through 5:00 p.m. All vendors are assigned spaces by the Planning Team. We do not guarantee space requests. Vendor Hospitality Room open at Drew School from 9 am-4 pm A/C, restrooms & iced bottle water. PARKING: Approved vendors will be allowed to unload their vehicles at their vendor space; immediately following download of merchandise, vehicles must be moved and parked in areas designated by Planning Team. IMPORTANT NOTES: The Planning Team makes every effort to select only crafters/artisans whose work is their own, not commercially purchased or manufactured HOW TO APPLY: Applications & Check/money order must be received by September 1, 2014. Notification of acceptance will be emailed or mailed after the Planning Committee has met. (Note: The Meeting are held on 8/14/14, 8/28/14 & 9/4/14). Deadline for applications is September 1, 2014; A review of applications after the deadline date will be as space is available. Most communication from us will be through email, so please provide a legible email address on the application. You may send application via email but it will not be processed until a Check or Money order is received. We do not cash checks until your application has been accepted by the Planning Team. There will be an additional $25 service charge for any returned checks. We will take applications until we are full! We urge you to apply early, vendor spots are limited and reserved upon approval by the Planning Team. If your application is accepted the week of the event and you are requested to pay the morning of the show, you will not be allowed to set -up until money is given to the designated team member. No Checks allowed day of show! INFO: The Nauck Civic & Community Pride Day is a community celebration organized by the Nauck Civic Association Community Affairs Committee and CARE, Inc., PO Box 6361, Arlington, VA 22206-0361. For more information or questions, please call Mrs. Portia Clark on 703-486-0058 or 703-489-2671. Email: nauckcivicassocation@gmail.com Website: ncaarlington.org or Facebook.com/NCCPD. 7