KANSAS STATE NURSES ASSOCIATION MEETING LOCATION DATE KSNA Board of Directors KSNA Office Topeka, KS May 10, 2014 ATTENDEES ABSENT Michael Nelson, Sonya Curtis, Angella Herrman, Jan Kemmerer, Serena Stutzman, Linda Luzier (by phone), and Cindy Reazin GUEST: Robin Denham, Public Relations, Marketing Specialist American Income Life Laura Sidlinger, Christina Ellis, Becky Miller and Suann Luther- Ford TIME AGENDA ITEM DISCUSSION OUTCOME 9:33 am Call to order Meeting called to order by Michael Nelson Roll Call Completed Quorum present Approval of Agenda Agenda approved 1 Cindy Reazin moved to approve agenda as written Angella Herrman seconded Motion carried Review/Approval of Minutes Reports of Officers 1 April 14, 2014 1 Cindy Reazin moved to approve the minutes and Jan Kemmerer seconded Motion carried President Michele is compiling Financial Records at the request of the Courts Vice President No Report Treasurer s Report No Report Tabled Secretary s Report July 27, 2013 & March 1, 2014 minutes are in progress Committee Reports: Bylaws Sonya Curtis reported a meeting is scheduled for May 29, 2014 at 7p via conference call A formal report will be provided for next KSNA BODs meeting Editorial Board No Report Finance No Report Legislative No Report
Membership KSNA Membership Committee - Report for Board of Directors 10 May 2014: Membership for Kansas as of 3/31/2014 was 1014 This is down from about 1115 two-three years ago are the very most and perhaps even more; our ultimate goal is to increase members and help other nurses realize the relevance of the Kansas State Nurses Association as a part of their profession of nursing We have had 2 meetings so far Plan is to have a conference call the 1st Thursday of each month for a while several people have asked to be removed from the committee, some people we have not heard from at all These members will be personally contacted prior to our June meeting Report provided by Linda Luzier We brainstormed ideas at both meetings about what could be done We discussed charity projects throughout the state, recruiting nurses at student nurse organization and major hospitals in each district A mentorship program idea was also discussed but more details are needed on how to get mentors and exact expectations of program Some major thing that were discussed We need to recruit and retain communication between the board and membership is inadequate Membership feels disconnected More communication needs to be electronic, we need to make updates to this process faster, Electronic communication may be the key to getting new and younger members Perhaps a lot could be done with our Facebook page and webpage Maybe the Kansas Nurse needs to be distributed in a different fashion Much communication took place regarding the possibility of more communication and innovative ways to communicate with new members as well as the possibility of engaging direct forms of electronic communication with new members and the board of directors and with
those in the grace period and a board member or someone who was on the membership committee It was extremely interesting to learn how expressive and interested in regionalization this group expressed being There has even been talk of some sort of talk of some sort of a package go out to all new members monthly (or however often we get a new list from ANA) that includes direct communication from the board such as a hand signed card, letter from President, and small welcome gift Linda and Christina are working on finding an appropriate card and will discuss this at the next membership committee meeting and then talk to the board about it Nominating No Report Membership Assembly Legislative Conference Councils Continuing Education No Report 1 Draft Budget (attached) 2 Draft Schedule (attached) - Plus KANS closing keynote 3 Registration fees (recommendation to keep same as last year- $150 for member for both days) 4 Sponsor/Vendor fees (recommendation to keep same as last year - $300 per booth) Discussed having the panelist again Show how DATL involve and impact the nursing students Serena thought we show discuss self-branding Jan was giving ideas for a keynote speaker Serena stated we should have Mary Wakefield or Kathleen Sibelius Jan is going to send a written report Education No Report Practice No Report Old Business Regionalization Taskforce Membership Regionalization meeting was conducted on Wednesday 5/7/2014 The purpose of the conference call was
as follows: 1 Dates for face to face meeting (For the East & West to come together to discuss completing the regions) 2 Finalize report to BODs 3 Relook at the timeline that was set forth The previous meeting notes were discussed An agreement on the timeline was confirmed The proposal from the task force is to have 7 regions and the BODs have agreed The BODs have consented to the timeline, seeking legal and accounting expertise into the finances moving forward Building Accessibility Deferred Tabled Robin Denham: American Income American Income Life: A+ rating Different than most insurance companies They help provide the following: Scholarship funds gift cards Donations Help with marketing and recruiting new members At no cost to KSNA, they provide a $2000 accidental death to each members Child safe kits are provided to the membership children and grandchildren Discount Card that saves 20% on hearing and dental appointments Save on prescriptions and provide education for identity theft Tabled New Business Outside water pipe break Director of State Affairs http://wwwailifecom/markets/associationsaspx See President s report The BODs are requesting Laura Sidlinger to expand on experience for the Director of State Affairs : Qualifications for the position and spelling out abbreviations Need Advocacy to be mentioned in the qualification Tabled
Resignation from BODs Email address for KSNA BOD Officers are available Open Agenda Items KSNA BODs Discount for KSNA Membership Assembly Becky Miller sent a letter of resignation to the BODs The President is seeking to appoint a replacement We have changed our website information and emails can be setup for officers, if needed A discussion about having an email for Convention/Membership Assembly, Legislative and Membership Committee Current email for the KSNA: ksna@ksnursescom or mreese@ksnursescom Conversations took place Serena Stutzman stated we should have a policy and procedure written about this and any reimbursement from KSNA Cindy Reazin called the question July Meeting Will be changed to July 14 th Conference Call at 7p Communication BODs will request the Regionalization Task Force to create a communication chart Ask Toni to be the leader of the RTF Deferred KSNA Structural Chart Worship for Sunday October 19, 2014 Opening The Kansas Nurse to the public Communication and Responsibility structure Send out a list of area churches for membership We reviewed the MONA Website Michael Nelson pointed out how professional the website looked and how their publication is opened to the public Should KSNA publication The Kansas Nurse be opened to the public? Next Meeting 6/9/2014 at 7pm conference call 1:45 pm Adjournment Meeting concluded Serena Stutzman moved to regretfully accept the letter of resignation Jan Kemmerer seconded Motion Carried Serena Stutzman moved to have KSNA BODs receive a 50% discount for Annual KSNA Membership Assembly Angella Herrman seconded Motion carried KSNA President will follow up on these items Sonya Curtis will follow up on this item Tabled Angella Herrman will complete Serena Stutzman moved for The Kansas Nurse be available to the public without password protection Cindy Reazin seconded Motion carried Recorder: Sonya Curtis, KSNA Secretary Draft Written: May 10, 2014