2010 Volunteer Fund-Raising Guide July 1, 2009 June 30, 2010
Dear fellow volunteer, Thanks to the dedication of volunteers like you, Middlebury achieved a record-breaking 62 percent in alumni participation last year, elevating our alma mater to the number one position in the nation for alumni support! Since its founding in 1800, Middlebury has relied on its alumni to continue the important work of educating bright young people. Our work is more important now than ever, and our efforts are paying off. Middlebury alumni have significantly raised the bar in both dollars and donors, and with your help we can sustain this remarkable level of support for the students and programs at Middlebury today. The recent economic climate has affected us all, and, for the College, it means that student access remains its first priority. You will hear much about financial aid in upcoming months, because Middlebury s unparalleled education is possible only when students from every background are able to participate in it. Thank you in advance for your participation and your efforts on Middlebury s behalf. Sincerely, Bob Sideli 77, P 08, 13 Chair, Annual Fund Executive Committee Annual Fund Executive Committee Through regular communication with other volunteer leaders and the Annual Giving staff, the Annual Fund Executive Committee takes an active role in ensuring that Middlebury meets its Annual Fund goals and commitments. Bob Sideli 77, P 08, 13 Chair Bob Bourque 75 Sumit Choudhury 01 Calvin Garner 06 Lindsay McPherson 03 Sue Follett Panella 80 Susan Quintin 98 Tom Steinle 84 Staff Contacts Sue Regier Director of Annual Giving 802.443.5446 regier@ middlebury.edu Jeff Stauch 05 Assistant Director of Annual Giving 802.443.3493 jstauch@ middlebury.edu Heidi Webb Assistant Director of Annual Giving 802.443.2888 hwebb@ middlebury.edu JS Woodward 06 Assistant Director of Annual Giving 802.443.3197 jwoodwar@ middlebury.edu 25th Reunion Kristy Laramee Kerin 01 Leadership Gifts Officer 802.443.5633 kkerin@ middlebury.edu 50th Reunion Deb Wales Senior Associate Director of Gift Planning 802.443.5616 dwales@ middlebury.edu Office of Annual Giving Office of Annual Giving Middlebury College Middlebury, Vermont 05753 go.middlebury.edu/give Phone: 802.443.2002 Toll Free: 888.for.midd (367.6433) Fax: 802.443.2083
Steps to a Notes Prepare n Make your own gift by December 31. You will be more compelling when you ask your classmates to join you in making a gift to Middlebury. n Review your classmates giving histories. Have they been consistent givers? What was the greatest gift increase they ever made? n Stay informed. The more you know about the College s priorities and plans the easier your job will be. n Use Agents in Action (AIA). This is your source for information about all of your contacts. Make the Call n Identify yourself. Make it clear that the phone call is coming from a fellow classmate, working as a volunteer for Middlebury. n Find common ground. Find out what your classmates cherish most about their Middlebury experience. Ask them to consider a gift to the Alumni Fund in recognition of those memories. n State the goals. Inform them of the class goals, the overall alumni participation goal, and the Financial Aid challenge. n Have a gift amount in mind. The College will provide you with a suggested amount for each individual, based on your classmate s previous giving history. n Stress participation. Let your classmates know that their gifts truly matter to the College no matter the size. n Ask about a matching gift. Many companies will match their employee s charitable gifts, doubling or even tripling the size of the donation. n Check contact information. Confirm mailing addresses, telephone numbers, and e-mail addresses. Follow up n The classmates on your list are your assignments for the year. You are the main perhaps the only personal contact between these classmates and the College this year. Say thank you n Every gift deserves a personal thank you ideally a handwritten note or an e-mail. The College will mail a gift acknowledgement and receipt to each donor, but your personal touch is the most important! Information about the Giving Societies n 1800 Society For those alumni with the ability and desire to support Middlebury at a leadership level, there are several different giving levels in the 1800 Society. Founders Associates..... $1,800 9,999 Old Chapel Fellows... $10,000 24,999 President s Circle....$25,000 and above For alumni less than 10 years out, the giving levels are as follows: Panthers 1 5 years since graduation....... $250 6 9 years since graduation....... $750 n True Blue Society Honoring the commitment of Middlebury s most loyal donors, this society is for those who have made gifts consistently for at least the last three fiscal years. n Gamaliel Painter s Cane Society The Cane Society recognizes those special individuals who have the foresight to plan for Middlebury s future by establishing life-income gifts or a bequest to benefit Middlebury.
Annual at Middlebury Giving What is the Middlebury Initiative? n The Middlebury Initiative was launched to fund the goals of the College s ambitious 10-year strategic plan. The plan seeks to establish Middlebury as a global liberal arts institution while strengthening its core mission as an undergraduate liberal arts college. To that end, the College seeks to raise $500 mil lion in the following key areas: Ensuring Access and Opportunity n Providing financial aid necessary to draw exceptional scholars from every state; from different socioeconomic, racial, and ethnic backgrounds; and from around the world is one of our top priorities. Fostering Teaching and Mentoring n To ensure small classes and meaningful student/faculty col laboration, the College intends to add 25 new faculty positions, create professorships to honor faculty achievement, and provide additional funds for curriculum development. Middlebury s Annual Budget 2009 10 $223,000,000 Cost per student (approximate) $78,000 Comprehensive fee $50,780 Hidden scholarship for every student $27,220 Enhancing Programs and Resources n Learning at Middlebury is not restricted to the classroom and laboratory. The College is committed to enhanc ing the programs, facilities, and technological resources required to create and maintain an environment to facilitate and encourage intellectual risk-taking. Unrestricted Support n Unlike gifts to funds restricted to a specific purpose, unre stricted gifts can be used for any of the College s current priori ties. They enable the College to respond rapidly to changing circumstances, take advantage of unanticipated opportunities, or provide a buffer against hard times, when income from investments is less than anticipated. The Real Cost n A Middlebury education is one of the best investments that we can make in the future. It introduces students to a world of possibilities and develops leaders and innovators with the creativity, discipline, and cultural awareness to work dynamically in our changing world. Providing this exceptional education is expensive. Currently, the cost of educating a Middlebury student is about 40 percent more than the comprehensive fee. All students, even those paying full tuition, receive a hidden scholarship to Middlebury. This subsidy is generated in two ways: from endowment earnings and from annual giving. The College and its many generous donors alumni, parents, and friends pay more than one-third of the full cost of a Middlebury education for every student, Class of 2013 by the numbers Students in the class come from 48 states, the District of Columbia, and 34 other countries. 6,904 Total Applicants 1,609 Total Admitted 600 Approximate Class Size 49% From Public Schools 51% From Private/Parochial Schools 7% First Generation of Family to Attend College 42% Receiving Grant Aid 20% Students of Color 10% International Students 8% Children of Alumni every year. In 2009 10, that scholarship is approximately $27,220. Why Participate? n In measuring alumni participation, all gifts carry equal weight, whether they are $10 or $100,000. A $100 gift may not change the face of Middlebury, but $100 multiplied by everyone in your class will make a real impact. Last year, gifts of $100 and under totaled $274,523! n Unrestricted gifts to the Alumni Fund provide a significant portion of Middlebury s operating budget. Covering costs
like financial aid, faculty resources, and classroom materials, gifts to the Alumni Fund are essential to the daily operations of the College. n The rate of alumni giving, i.e. alumni participation, is widely viewed as a signifi cant measure of approval of the institution. It is a key eligibility factor for receiving grants from corporations and foundations. n For over 200 years, alumni giving has been a Middlebury tradition. Contribute to the experience of today s students, just as others did for you. Notes Key Auxiliaries 3% Contingency, Initiative, and Planning 3% Library and Information Services 5% Equipment 6% Debt Service 7% Maintenance and Operations 9% Institutional Support 9% Middlebury-Monterey Language Academy 1% Bread Loaf 2% Other 2% Schools Abroad 3% Auxiliaries 3% Language Schools 5% Gifts, Campaign, and Reserves 8% 2009/2010 Expenses Endowment 21% Student Services 11% Instruction 29% Financial Aid 18% Undergraduate Fees 55% 2009/2010 Revenue Instruction: Academics and academically related activities Financial Aid: Assistance making Middlebury accessible to all students, admitted need-blind Student Services: All aspects of student life, i.e., residential life, health center, athletics, etc. Institutional Support: Staff and services that support the College Maintenance and Operations: Daily upkeep of facilities, grounds, and utilities Debt Service: Principal and interest payments on outstanding debt Equipment Depreciation/Renewal and Replacement Reserve: Maintenance and renovation projects Library and Information Services: Computer and information networks, books and periodicals, technical support Contingency, Initiative & Planning: Contingency planning to compensate for unforeseen expenses and possible adjustments to endowment Auxiliaries: College Store, retail food operations, Snow Bowl, golf course, etc.
Agents in Action Agents in Action (AIA) is an online system designed for Middlebury College volunteers to access information about your assigned contacts. AIA is updated daily with the most current contact information for your assigned classmates, along with their most recent giving history. If you have questions about this system, please contact the Annual Giving office at 888.367.6433. For Returning Users n Visit go.middlebury.edu/aia. n Enter your user ID and PIN. Your user ID is also your 8-digit Middlebury ID number. Your PIN is the 6-digit password you chose during your initial log-in. n If you ve forgotten your password, click the Forgot PIN? button on the login page and you will be asked to answer the security question you set up during your initial log-in. For New Users n Visit go.middlebury.edu/aia. n Enter your user ID and PIN. Your user ID is also your 8-digit Middlebury ID number. Your PIN is your birthday in MMDDYY format. n If Middlebury does not have your birth date on file, your staff coordinator will send you a temporary PIN. n The first time you visit the Web site, the system will tell you that your PIN has expired. You have not made an error! You are required to choose a new secure password. Please re-enter the password you were given, then choose a new 6-digit password and enter it twice. At the next prompt, please set a security question to use in case you forget your PIN. n Congratulations! Registration is complete. Click on Web for Advancement to access the Agents in Action homepage. System Features n View My Current Solicitation Assignments. Find contact information and check the giving status of your assigned classmates. n View All Unassigned Contacts. Review a list of classmates who have not yet been assigned to another volunteer. If you would like to contact them, click the box next to their name and your request will be e-mailed to the administrator. n Resources for Volunteers. Visit this page to find links to useful information on the Middlebury Web site such as progress reports. Additional Features for Lead Agents/Co-chairs n View Class Agent Summary. Review the progress of your team at a glance. E-mail class volunteers individually or as a group. n List Members of a Class Year. Review progress for your entire class. Sort by assigned classmates only, unassigned only, or full class list. State-of-the-art facilities, such as the Franklin Environmental Center at Hillcrest, help prepare students to meet 21st-century challenges.
Ways to Give Credit Card Gifts Donors may use Middlebury s secure online giving site: go.middlebury.edu/ give or call toll-free at 888.for.midd (367.6433) to make a gift by phone. Mail Credit card information or checks payable to Middlebury College may be mailed to: Gift Administration 5 Court Street 5370 Middlebury College Middlebury, VT 05753 Direct Payment Plan If a donor wishes to arrange recurring payments from a checking account or credit card on a periodic basis (monthly, quarterly, etc.), please have him/her call the Annual Giving office at 888.for. midd (367.6433) or go to www.middlebury.edu/supporting/ways/. Multiyear Pledges It is possible to spread a gift out over several years with a multiyear pledge. This is a great way for someone to make a larger gift. If any donors are interested in this option, please contact the Annual Giving office and we will be happy to follow up with them. Corporate Matching Gifts Many employers will match gifts to charitable institutions. Donors should check with their human resources departments to obtain the appropriate paperwork. Gifts of Securities or Mutual Funds Making a gift of appreciated securities or mutual funds owned for more than a year may help to avoid the capital gains tax to which the sale of securities is usually subject. In addition, the gift can be declared as a charitable income tax deduction for the full fair market value of the securities. Securities can be transferred electronically, or stock certificates can be mailed to the Gift Planning office. Interested donors should call 866.496.midd (6433). Bequests and Gifts that Provide an Income for Life There are many ways to make a gift to Middlebury College, and we offer flexibility and options. Donors can tap into the expertise of our Gift Planning office and work with our professionals on personalized plans that meet their financial goals and philanthropic objectives. Our Gift Planning team offers a variety of charitable giving vehicles that can help supplement income, take advantage of tax incentives, and utilize our professional asset managers. Charitable gift annuities provide a fixed income for life, and part of that income is often tax-free. Charitable trusts can help a donor make a transformational gift to the College yet still provide for loved ones. We work with donors and their advisers to explore potential gifts of unique assets such as closely held stock, real estate, artwork, antiques, life insurance and interests in a business. We can help the donor select the most tax-efficient assets to give to charity, either outright or through an estate plan, and the best assets to give to loved ones. We can help minimize taxes and plan for the donor s future and that of Middlebury. For more information, please contact the Gift Planning office at 866.496. midd (6433), by e-mail at giftplanning@ middlebury.edu, or visit us on the Web at www.middlebury/edu/supporting/planning. Notes
Important Dates September 25 27 October 2 4 October 16 18 January 30 February 26 27 April 21 May 23 June 4 6 June 30 Alumni Leadership Conference Fall Family Weekend Homecoming Celebration for Midyear Graduates Winter Carnival Student Research Symposium Commencement Reunion Weekend End of Fiscal Year Thank you for all you do! Your work makes all the difference.