Halifax Community College Board of Trustees Minutes September 19, 2017 Board of Trustees Present: Board of Trustee Absent: Others Present: Trustee Michael Felt, Chair Trustee Marie Robinson, Vice Chair Trustee Bettie Cofield Trustee J. Deans Eatman Trustee Fannie Greene Trustee Mary Mebane Trustee Michael Mills Trustee Ruel Solomon Trustee John Smith Trustee Byron Waters Trustee Gabriel Roberts, Student Representative Trustee Stanley Edwards-excused Trustee Sammy Webb, excused Dr. Michael Elam, President/CEO Dr. Bruce Busby, Interim Chief Academic Officer and Dean of Curriculum Dr. Barbara Hasty, Vice President of Student Services and Enrollment Management Dr. Jerry Edmonds, Interim Dean of Workforce & Economic Development & Director of the Small Business Center Daniel Lovett, Director of Title III Programs Kimberly Mack, Executive Assistant to the President and Board of Trustees Vanessa Council, Graphic Designer Sandra Rudd-Knight, SBC Administrative Assistant, Part-time Allen Purser, Director of the HCC Foundation, Inc. Margaret Murga, Human Resources Director Jennifer Jones, Director of Career and College Promise/SGA Advisor 1 P age
Victor Marrow, President of the Staff Senate Dain Butler, Superintendent of Roanoke Rapids Graded School District David Forester, Incoming Vice President of Administrative Services Call to Order Chairman Michael Felt called the Halifax Community College Board of Trustees meeting to order on September 19, 2017 at 10 a.m. in the conference room in the Dr. Phillip W. Taylor Complex. Trustee Quorum Trustee Elam did a roll call. A quorum was met for the meeting. Invocation Trustee Smith gave the invocation. Special Presentations Jerry Edmonds, Interim Dean of Workforce and Economic Development and Director of the Small Business Center, presented Mr. & Mrs. Blodgett, owners of the Lake Gaston Outfitters, with the Halifax Community College Small Business Center Excellence in Entrepreneurship Award. Adoption of the Agenda Trustee Eatman made the motion to adopt today s agenda. Trustee Robinson seconded the motion. The motion carried. Ethics Awareness & Conflict of Interest Reminder Chairman Felt read the Ethics Awareness & Conflict of Interest reminder. There were no conflicts of interest. Introduction of Visitors and New Staff Dr. Dain Butler, Superintentent of Roanoke Rapids Graded Schools and Juliana Thompson, Executive Director of Instructional Services for Roanoke Rapids Graded Schools were introduced. Ms. Murga introduced Mr. David Forester, who will begin employment at HCC at the beginning of the month as the Vice President of Administrative Services. Trustee Business Consent Agenda Chairman Felt stated the only item on the consent agenda this month was the minutes from the August 29, 2017 regular meeting. Trustee Eatman made the motion to accept the consent agenda. Trustee Cofield seconded the motion. The motion carried. 2 P age
Committee Reports Buildings, Grounds, and Finance Financial Report: Fiscal Year 2016-17 State, County, and the Centre Expenditures through August 31, 2017-Stacy Atkins, Controller, provided the financial report for Fiscal Year 2016-17 through August 31, 2017 for the state, county, and Centre expenditures. After the report, Trustee Eatman made the motion to accept the Financial Report: Fiscal year 2016-17 State, County, and the Centre Expenditures. Trustee Cofield seconded the motion. The motion carried. DCC 2-1-Stacy Atkins, Controller, shared with the Board the DCC 2-1 form, which summarizes state, county, and institutional budgets for FY 2017-18 based on proposed austerity plan. The state budget is $9,430,510. The County Appropriation from Halifax was $1,293,378 and from Northampton County, it was $30,000. There were also institutional fund in the budget that came from federal sources and student fees. Funds from the institutional budget were $4,929,756. The total estimated revenues were $15,683,644. Trustee Waters made the motion to accept the DCC 2-1 form and give signing authority to Chairman Felt. Trustee Eatman seconded the motion. The motion carried. Personnel and Student Services-no report Academic Roanoke Rapids Early College and HCC Memorandum of Understanding- Trustee Eatman made a favorable recommendation from Roanoke Rapids Graded School District. We voted on the CHIS application last month. The MOU for the Early College. Trustee Eatman made a motion to approve the memorandum of understanding with Roanoke Rapids Graded School District. Trustee Robinson seconded the motion. The motion carried. After the motion carried, Trustee Eatman stated this program is a testament to what HCC is doing to ensure HCC takes advantage of all enrollment opportunites. The chair yielded to Dr. Butler for comments. He thanked the Board for approving the MOU and that he should be hearing from the Department of Public Instruction in January 2018 regarding if the early college was approved. If approved, he hopes to open the doors of Early College in Fall 2018. Chair Comments and Announcements 1. 50 th Founders Day and Installation of President-Chairman Felt mentioned he thought the 50 th Founders Day and Installation of President Elam was a great event that was well received. There were over 300 people who attended the founders day festivities. 2. ACCT Leadership Congress-September 24-28, 2017-The ACCT Leadership Congress is September 24-28, 2017 in Las Vegas, Nevada. HCC will be giving a presentation on Tuesday regarding the onboarding process from Dr. Griffin to Dr. Elam. 3. Board of Trustee Committee Appointments-Chairman Felt handed out the committee appointments. The following were appointed to the Buildings, Grounds, and Finance 3 P age
committee: Trustee Sammy Webb, chair, Trustee Byron Waters, Vice Chair, Trustee Bettie Cofield, Trustee Michael Mills, and Trustee J. Deans Eatman. Chairman Felt will be an ex-officiate on that committee. The following were appointed to Personnel and Student services: Trustee Stanley Edwards, Chair, Trustee John Smith, Trustee Fannie Greene, and Trustee Michael Felt. Lastly, the following were appointed to the Academic Committee: Trustee J. Deans Eatman, Chair, Trustee Mary Mebane, Vice Chair, Trustee Ruel Solomon, Trustee Marie Robinson, and Trustee Gabriel Robert, the student trustee. President s Report President Elam shared with the board the updated organizational chart. He informed the board that Halifax Regional Medical Center will be funding scholarships for qualified LPN nurses who agree to work at the hospital after becoming a registered nurse through our program at HCC. HCC was working on their Emergency Management Procedures plan. The leadership team had met and updated information regarding communication and operational elements. The Piedmont Service Group contract had been signed. The day after the installation, he shared HCC s strategic plan with the community. In addition, everyone received a strategic plan brochure. For those that missed breakfast, he informed that board they all had a copy of the brochure at their seats. He thanked everyone who attended and participated in the 50 th Founders Day and his installation. He also thank Kim Mack and the Board for all of their work planning the program. He also announced that Kim Mack is the 2017 ACCT Southern Region Professional Board Staff Award recipient. Jerry Edmonds shared with the Board the 2016-17 Small Business Center Report. The total entrepreneurship events for FY 2016-17 was 51. The total entrepreneurship attendees for FY 16-17 were 430. There were seven business started last year that created 14 jobs. Thirty jobs were retained. The small business center seminar evaluations showed the majority of participants thought the seminars were excellent. Lastly, Dr. Elam shared that HCC was chosen for the Lowe s Hero Project. Lowe s will be providing some outdoor renovations to the playground. He thanked Daniel Lovett for taking the lead on the Lowe s Improvement Project. (More details from the report are in Attachment A, which is a PowerPoint presentation.) Informational Items Institutional Effectiveness & Advancement 1. Founders Day Luncheon Honoring Dr. Phillip W. Taylor, Dr. Elton L. Newbern, Jr., and Dr. Ervin V. Griffin, Sr.-Dr. Edwin Imasuen, Vice President of Institutional Effectiveness and Advancement, thanked everyone that worked with the Founders Day Program. He thanked Mr. Purser for his assistance. As of yesterday, the profit is $5,215. Since it is the first time HCC had a fundraiser with Founders Day, they will plan to do the same next year. We plan to surpass the amount raised next year. 2. Golf Tournament Scheduled for October 20, 2017- Mr. Purser shared with the board the date of the golf tournament, which was October 20, 2017. The tee time will be 1 p.m. Dr. Imasuem also shared the sponsorship levels with the board. 4 P age
3. Nationwide Insurance and HCC Creates Partnership-Nationwide Insurance is very interested in creating a strong national partnership with Halifax Community College. It will offer alumni members a discounted rate. Any endowment over $5,000 will get a 1.5% fee for management of the funds. It has to be approved by foundation board members at their next board meeting. Student Government Association (SGA)Report Gabriel Robert, SGA President, discussed with the Board the Fall Fest, HCC 50 th Founders Day and Installation of Dr. Elam, Blood Drive, and SGA Officers for the 2017-18 Academic Year. Approval of the President s Report Trustee Robinson made the motion to approve the president s report, which also included reports from Student Services and Enrollment, Academic Affairs, Institutional Effectiveness & Advancement, and the SGA. Trustee Waters seconded the motion. The motion carried. Adjournment Trustee Eatman made the motion to adjourn. Trustee Solomon seconded the motion. The motion carried. The meeting was adjourned at 11:15 p.m. 5 P age
Appendix A 6 P age
Presidential Breakfast September 15, 2017 1
Organizational Chart 2
Follow-Up on the Nursing Transition Program with Halifax Regional Medical Center HCC had processed to the point where the hospital will be funding scholarships for qualified LPN students who agree to work at the hospital. 3
Emergency Management Procedures Plan The leadership team is working to update the emergency management procedures plan, which includes communications and operational elements. 4
Piedmont Service Group Contract Signed 5
Presidential Breakfast-Rolling Out the Strategic Plan The Presidential Breakfast was held on September 19, 2017. The final Strategic Plan Brochure was given to everyone present. 6
HCC 50 th Founders Day and Installation of President 7
2016-17 Small Business Center Report 8
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Lowe s Hero Project 12
Current Image of the HCC Childcare Center 13
Founders Day Luncheon Honoring Dr. Phillip W. Taylor, Dr. Elton L. Newbern, Jr. & Dr. Ervin V. Griffin, Sr. Revenues: $12960.00 Expenses: $ 9571.04 Profit $ 3388.96 The goal was $2600.00. HCC Foundation was over the expected profit by $788.96. 14
Golf Tournament Scheduled for October 20, 2017 Tee Time is 1 p.m. 15
Nationwide Insurance and HCC Creates Partnership Nationwide Insurance is very interested in creating a strong national partnership with Halifax Community College offering your alumni members and staff a discount (20%-to-25% on average) on our insurance products -- a discount that is not available to the general public. In addition, Nationwide will generously compensate Halifax Community College, which will create multiple/substantial new revenue streams back to the organization. 16
Student Government Association Report Fall Fest 2017 The Student Government Association hosted Fall Fest 2017 on September 13th. Over 300 students, faculty and staff enjoyed food catered by Café 300, entertainment by Your Event Source from Charlotte, North Carolina, and music from DJ Uncle Mike. Several departments set up tables to share information with students and PNC Bank was available for financial counseling. It was a great event to start the college s 50th anniversary celebration week. HCC s 50th Anniversary and President s Installation Officers of the Student Government Association had a great experience while participating in the College s 50th Anniversary and the Installation of our 5th president, Dr. Michael Elam. I had the honor of marching in with the platform party and welcoming those who attended. 17
Student Government Association Report Blood Drive The Student Government Association will sponsor its Fall 2017 Blood Drive, October 2, 2017 from 9am until 2pm. We are expected to reach a goal of 25 but we are striving for more. SGA Officers for 2017-2018 Gabriel Roberts, President Larrell Lewis, Vice President Jekyra Brooks, Secretary/Treasurer Vacant Position, Public Information Officer Vacant Position, Parliamentarian Advisors-Jennifer Welch-Jones and Antonio Squire 18
Presidential Breakfast September 15, 2017 19