Narcotics Anonymous SEATTLE AREA SERVICE COMMITTEE (SASC) GUIDELINES Revised: May 01 (Phase 1)
1 1 1 1 1 1 1 1 0 1 0 1 Table of Contents 1 Name... 1 Purpose... 1 Participation... 1 Meetings....1 Regular Meetings.... Special Meetings.... Area Inventory.... Rules of Order... Voting... Motions (No changes made in Phase 1)....1 Parliamentary Motions....1.1 Motion to Amend....1. Motion to Extend Debate....1. Motion to call the Previous Question....1. Motion to Table....1. Motion to Remove from the Table....1. Request to Withdraw Motion....1. Motion to Adjourn.... Form.... Presentation.... Debate... Rules of Order (No changes made in Phase 1)....1 Other Procedures....1.1 Order of the day....1. Point of Order....1. Point of Information....1. Point of Appeal....1. Point of Parliamentary Inquiry... SASC Service Members(Sections and have been combined into section and )... Qualifications for Officers....1 Recommended Qualifications.... Term of Office.... Signature Required.... Additional Required Qualifications.....1 Chair..... Vice-Chair... SASC Guidelines 01-- Page: I
1 1 1 1 1 1 1 1 0 1 0 1 0.. Secretary..... Assistant Secretary... 1.. Treasurer... 1.. Assistant Treasurer... 1.. Regional Committee Member (RCM-1)... 1.. Regional Committee Member Alternate (RCM-)... 1.. Parliamentarian... 1.. C&E Representative... 1.. SINACC Liaison... 1 Duties and Responsibilities of SASC Service Members... 1.1 Recommended General Qualifications... 1. Signature Required General Responsibilities... 1. Terms of Office... 1. SASC Quarterly Administrative Meeting... 1. SASC Officers... 1..1 Chair... 1.. Vice-Chair... 1.. Recording Secretary... 1.. Assistant Recording Secretary... 1.. Treasurer... 1.. Assistant Treasurer... 1.. Regional Committee Member(RCM)... 1.. Regional Committee Member (RCM)... 1.. Parliamentarian... 1.. C&E Representative... 0.. Activities Subcommittee Chair... 0..1 Activities Subcommittee Treasurer... 0..1 Unity Day Subcommittee Chair... 1..1 Literature Subcommittee Chair.....1 Public Relations Subcommittee Chair.....1 SINAC Liaison.....1 Fellowship Development Chair... Subcommittees....1 General.... Activities Subcommittee.....1 Activities Subcommittee Definition and Purpose.... Unity Day Subcommittee.....1 Unity Day Subcommittee Definition and Purpose.... Literature Subcommittee.....1 Literature Subcommittee Definition and Purpose... SASC Guidelines 01-- Page: II
1 1 1 1 1 1 1 1 0 1 0 1. Public Relations Subcommittee.....1 Public Relations Subcommittee Definition and Purpose.... Seattle International Narcotics Anonymous Convention Committee (SINAC Committee).....1 SINACC Definition and Purpose... SINACC Chair.... Fellowship Development Subcommittee.....1 Fellowship Development Subcommittee Definition and Purpose... 1 Elections... 1.1 General... 1. Non-Compliance... 1. Moratorium... 1. Term of Service Election Schedule... 1 Funds(No changes made in Phase 1)... 0 1.1 General Guidelines... 0 1. SASC Budgets... 1 1..1 Sub-committee Budget... 1 1. Prudent Reserves... 1 1. Procedures... 1..1 Revenues... 1.. Expenses... 1.. Fund Flow... 1.. Money Handling... 1.. NSF Checks... 1.. Anti-Theft Policy... 1 Amendment of Guidelines(No changes made in Phase 1)... 1.1 Debate of Proposed Amendment of Guidelines... 1 Grievance Procedure(No changes made in Phase 1)... 1.1 Format of Grievance... 1. Discussion of Grievance... 1. Review of Grievance... 1 Appendix A - Forms(No changes made in Phase 1)... 1.1 MEMORANDUM OF FINANICAL RESPONSIBILITY... 1. Sample NSF letter... 1. Sample nd NSF letter... 0 1. Quarterly SASC Budget Report... 1 1. Event Accountability Form... 1. SASC Disbursement Form... SASC Guidelines 01-- Page: III
1. SASC returned check list... 1. Seattle Area Treasurer Monthly Report... 1. Seattle Area Treasurer Semi-Annual Report of Group Donations... SASC Guidelines 01-- Page: IV
1 1 1 1 1 1 1 1 0 1 1 Name The name of this Committee will be the Seattle Area Service Committee of Narcotics Anonymous, hereinafter called the SASC or the Committee. Purpose The purpose of the SASC is to serve the NA groups in the Seattle Area by providing a forum which brings together representatives of each group in order to: A. promote their primary purpose B. help the groups deal with their day to day problems and needs C. promote communication among groups D. provide a structure that develops, coordinates and maintains services on behalf of NA in the Seattle Area As a service committee of Narcotics Anonymous, this body will adhere to: E. The Twelve Steps F. The Twelve Traditions G. The Twelve Concepts of Narcotics Anonymous H. Guide to Local Services I. All past major motions J. Subcommittees will be guided by the World Service Approved Handbook created to address their specific purpose No action that conflicts with any of these principles or the current SASC guidelines will be taken or entertained by this body. Participation A. Participation in the SASC will be open to any NA member B. Voting privileges in the SASC will be limited to a group s designee service representative C. Any member of the Committee NA may make a motion or participate in discussion SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 Meetings.1 Regular Meetings The Committee SASC will meet monthly in regular session on the first Sunday of the month at the time and place of their choice. Changing the meeting time and/or location requires a vote of / majority of voting members present. However, in the event that the facility is unavailable for the regularly scheduled time or date and must be rescheduled before the next SASC, the SASC Chairperson has the authority to re-schedule for the next available Sunday. The SASC Chairperson must make all reasonable attempts to notify the service body of the change (i.e. email, posting to the SASC Website, telephone and a notice posted at the facility at the regularly scheduled time, date, and place, noting the new location, time, and/or date).. Special Meetings A special meeting is defined as any additional meeting of the SASC, which is not already required or outlined within these guidelines. A special meeting may be called by the Chairperson. The written request of GSRs is required. The purpose, place, and time of the meeting will be stated in the call. Except in cases of emergency, at least seven days of notice will be given.. Area Inventory An area inventory will be held at least, but not limited to, every two years on odd years.. Rules of Order SASC Rules of Order will be used as procedure in all SASC meetings (See Section Rules of Order). SASC Guidelines 01-- Page: of
1 1 1 1 1 1 Voting A. Votes will be by acclamation (voice vote) or by count of hands, at the discretion of the Chairperson. B. Any participant may request a count be taken. C. Voting on all SASC motions and elections will be done on a one- group/one-vote system. D. Main motions require a / yes (in favor) vote to pass. All motions that change these guidelines, or are related to expenditures, require a / yes vote to pass. Parliamentary Procedural motions and elections require a simple majority (greater than 0%) yes vote to pass, unless otherwise indicated in Section : Funds or Section : Rules of Order. E. The set of members used to determine the total of votes will be those present and voting. A head count of all voting members present will be taken at the start of the meeting and after the break. F. The SASC Treasurer will be consulted before any budgetary expenditure is voted on. G. Any motion that requires review by the groups will not be voted on if the minutes have not been transmitted prior to the group's business meeting. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 Motions (No changes made in Phase 1).1 Parliamentary Motions.1.1 Motion to Amend Motion to amend a. MAY NOT interrupt speaker b. IS debatable c. SIMPLE majority required This motion is made by a member saying, Motion to Amend! [Then wait to be recognized by the Chairperson] I move that motion we are debating be amended in the following way [e.g. change the words six hundred dollars to seven hundred dollars ] During debate on a motion, if a member feels that the motion would benefit from a change in its language, that member may suggest specific language changes to the motion. Debate on the pending motion is then suspended until the body accepts or rejects the proposed amendment..1. Motion to Extend Debate Motion to Extend Debate a. MAY NOT interrupt speaker b. IS NOT debatable c. / majority required This motion is made by a member saying, Motion to Extend Debate! [Then wait to be recognized by the Chairperson] I move that we extend the debate for minutes. If a member believes that more debate is required, s/he may make a motion to extend debate. When the motion is made, the maker will specify the amount of time to extend debate. Without discussion the increase in time will be voted on..1. Motion to call the Previous Question Motion to call the Previous Question a. MAY NOT interrupt speaker b. IS NOT debatable c. / majority required This motion is made by a member saying, Motion to call the Previous Question! [Then wait to be recognized by the Chairperson] I move that debate stop right now and that we vote immediately. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 This motion can prevent needless, lengthy debate but caution must be exercised to ensure that the motion being debated is clearly understood before a vote is taken to end debate. It is in order after any speaker has finished. The Chairperson must recognize the maker and a vote must be taken with no debate..1. Motion to Table Motion to Table a. MAY NOT interrupt speaker b. IS NOT debatable c. SIMPLE majority required This motion is made by a member saying, Motion to Table! [Then wait to be recognized by the Chairperson] I move that we table this motion until. It is appropriate when: i. A small number of voting members are present ii. More information would be helpful and time does not permit presentation of such information iii. Necessary information pertaining to the motion is not available If it fails, debate continues on the motion itself. If it passes, the Committee moves on to the next item of business. The tabled motion will be included in the Committee agenda on the date specified..1. Motion to Remove from the Table Motion to Remove from the Table a. MAY NOT interrupt speaker b. IS NOT debatable c. SIMPLE majority required This motion is made by a member saying, Motion to remove from the Table! [Then wait to be recognized by the Chairperson] I move to remove from the table the motion. If this motion passes, the motion that had been tabled becomes a main motion and debate on it begins again. If the motion to remove from the table fails, the body moves on to the next item of business..1. Request to Withdraw Motion Request to Withdraw a Motion a. CAN ONLY be made by the maker of the motion being debated b. MAY interrupt speaker c. IS NOT debatable d. UNANIMOUS CONSENT required SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 This motion is made by the member saying, Request to Withdraw Motion! [Then wait to be recognized by the Chairperson] I am the maker of this motion and I request that this motion be withdrawn. Once a motion has been made and the debate begins, the maker of the motion may ask to withdraw it. The Chairperson then asks if there are any objections. If there is even one objection, the motion stays on the floor and debate resumes. If there are no objections, the motion is withdrawn and the body moves on..1. Motion to Adjourn Motion to Adjourn a. MAY NOT interrupt speaker b. IS NOT debatable c. SIMPLE majority required This motion is made by the member saying, Motion to Adjourn! [Then wait to be recognized by the Chairperson] I move that we adjourn immediately. Any voting member may move to adjourn at any time. This motion is always in order. After all Business, the Chairperson may declare the meeting adjourned without a motion.. Form a. A motion contains at least three parts and possibly six parts. b. Motions should be written using the following structure: a. I move that (already included on motion form) b. Who is to do something c. What they are to do d. How they are to do it, if applicable e. When it is to be done, if applicable f. Why they are to do it, if applicable. Presentation a) All motions must have a second signed by a voting member of the SASC. All motions will be presented in writing to the SASC Parliamentarian for clarification (if necessary). If, in the opinion of the Parliamentarian, a problem exists with the motion, s/he will work with the maker to correct it. However, if the maker of the motion wishes, the Parliamentarian will pass the motion on to the Chairperson without changes. b) Any motions submitted for New Business in a session that are not brought to the floor during that session will automatically be brought to the floor for debate during the Old Business portion of the following regular session of the SASC. c) The Chairperson decides the order in which motions will be considered by the SASC. The Chairperson may not hold back any motion from debate. SASC Guidelines 01-- Page: of
1 1 d) The Chairperson may rule any motion out of order. Such rulings are subject to challenge by any service member or GSR (see Section Rules of Order, A. Other Procedures,. Point of Appeal). **Revisit after revision of.1. Debate a) The maker of a motion and/or the voting member who seconds the motion must be present when the motion comes before the floor for debate. b) The maker of a motion will be allowed to speak first during debate on that motion. c) At any time during debate, a member may propose a friendly amendment to a motion currently on the floor (see Section. Motions, a) (1)). If the maker of the motion and the voting member seconding the motion agree to the amendment, all voting members will be are allowed to debate the amendment (not the entire motion) and vote to approve or disapprove. Debate on the newly amended motion will can then begin, and the voting members will be allowed to can now vote to approve or disapprove on the amended motion in its entirety. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 Rules of Order (No changes made in Phase 1) Rules of Order are meant to be used as tools to help us make orderly collective decisions in a cooperative, respectful way in the spirit of our Twelve Concepts. Once the meeting is underway, only one matter will be before the Committee at any one time and no other discussion is in order. Debate on both main motions and parliamentary motions is limited to three pro and three cons (speakers for and against the motion). Each speaker addressing a motion in debate is limited to three minutes. No member may speak pro or con more than once in any debate. If a member feels more debate is necessary s/he may make a motion to extend debate. These Rules of Order are only intended to outline some of those that are most commonly used. They are not meant to be an exhaustive list. Any other rules or procedures contained in Roberts Rules of Order, Newly Revised may be used when appropriate..1 Other Procedures Members may alter or clarify the proceedings by means other than Procedural motions. The following are a few of the most common:.1.1 Order of the day Order of the day a. MAY interrupt speaker b. IS NOT debatable c. No Second is required "Call for the order of the day" is a request that the Chairperson brings the meeting back on track and conducts it according to procedure, adhering to the agenda. This does not require a vote - the Chairperson is obligated to enforce the request unless two- thirds of the body tells the Chairperson otherwise..1. Point of Order Point of Order a. MAY interrupt speaker b. IS NOT debatable c. No Second is required When a member thinks that the rules of order are being violated, s/he can state, "Point of Order," which is simply a way to obtain recognition from the Chairperson and ask for a ruling regarding whether or not a specific rule of procedure is being violated. If the Chairperson agrees that the rules are not being followed, the Chairperson says, "Your point is well taken" and restates the appropriate rule. If the Chairperson does not agree, the Chairperson simply says, Overruled." This decision, as all others, can be appealed. A point of order is not a method to dispute the accuracy of something another member has stated; it is a tool used only to keep the SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 Committee working on the subject at hand in accordance with the guidelines and other Rules of Order..1. Point of Information Point of Information a. MAY interrupt speaker b. IS NOT debatable c. No Second is required This is a request directed to the Chairperson for a response directly from the Chairperson or a member designated by the Chairperson in order to clarify or add information to the point being considered. The information relates to the point of discussion only, not the parliamentary procedure at hand. If the point is raised while another member has the floor and is speaking, the Chairperson will ask the member who correctly has the floor if s/he will yield to the point of information. The member has the right not to yield. If the speaker does not yield, the member raising the point of information must phrase it in the form of a question directed at the Chairperson. The Chairperson responds to the question and returns the floor to the previous speaker. A point of information is not properly used to create discussion between two members. After the question is stated, the member raising the point is obliged to remain silent..1. Point of Appeal Point of Appeal a. MAY interrupt speaker b. Second IS required c. IS debatable d. Simple majority required Any decision made by the Chairperson may be appealed. If the appeal is seconded, the member states his/her reason for appealing. The Chairperson then speaks briefly to the intent of the ruling being appealed. The body may then debate the ruling and the merits of the appeal. A vote is taken requiring a simple majority to overrule the Chairperson..1. Point of Parliamentary Inquiry Point of Parliamentary Inquiry a. MAY interrupt speaker b. IS NOT debatable c. No Second is required At any time a member may make a "Point of Parliamentary Inquiry" to request information regarding the appropriate procedure. The Chairperson must immediately recognize the member and answer the question. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 SASC Service Members(Sections and have been combined into section and ) A. An SASC service member is defined as an SASC officer, subcommittee Chairperson, or the treasurer of the Activities subcommittee. The only exception is the Chairperson of the SINACC, who will not be considered an SASC Service Member (for the purpose of attendance & reports). B. Officers of the SASC will consist of a Chairperson, a Vice Chairperson, a Secretary, an Assistant Secretary, a Treasurer, an Assistant Treasurer, a Regional Committee Member, an RCM-, a Parliamentarian, and a SINACC liaison. C. SASC Service Members will be elected by the GSRs. D. No SASC Service Member elected by the SASC will serve more than two consecutive terms in the same position (with the exception of Assistant Secretary & Assistant Treasurer). E. No SASC Service Member may hold any other service position at the area level, including that of GSR or GSR Alternate. F. Any member of Narcotics Anonymous who meets the qualifications for a service member position may be elected to that position. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 Qualifications for Officers.1 Recommended Qualifications We recommend that all officers of this committee possess the following qualifications: a. The willingness and desire to serve. b. An understanding of the Twelve Steps, Twelve Traditions and Twelve Concepts of Narcotics Anonymous through practical application. c. The time and resources to be an active participant.. Term of Office All positions are for a term of 1 months, with the following exceptions: a. Secretary & Asst. Secretary serve a month term; b. RCM serves a year term (1st as RCM, nd as RCM); c. C&E Representative serves a year term; d. PR Chairperson serves a year term. e. SINACC representative serves a year term.. Signature Required All Officers will be required to sign a Memorandum of Financial Responsibility (see Section XVI. Appendix A. Forms) as a condition of becoming an SASC service member.. Additional Required Qualifications In addition to the qualifications listed above, further requirements for each officer are as follows:..1 Chair a. A minimum of three years of continuous clean time. b. A minimum of one year of SASC service experience. c. A working knowledge of SASC Rules of Order. d. The ability to facilitate and maintain order in a firm yet fair manner... Vice-Chair a. A minimum of two years of continuous clean time. b. A minimum of one year of NA service experience. c. The willingness to learn SASC Rules of Order... Secretary a. A minimum of one year of continuous clean time. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 b. The ability to take notes of proceedings and to type (access to a word processor is preferable)... Assistant Secretary a. A minimum of six months of continuous clean time. b. The ability to take note of proceedings and to type (access to a word processor is preferable)... Treasurer a. A minimum of three years continuous clean time. b. A minimum of two years of NA service experience. c. The ability to balance an account and keep records. d. Personal financial stability... Assistant Treasurer a. A minimum of two years of continuous clean time. b. A minimum of one year of NA service experience c. The ability to balance an account and keep records. d. Personal financial stability... Regional Committee Member (RCM-1) a. A minimum of three years of continuous clean time. b. A minimum of two years of NA service, including at least one year of SASC service. c. The ability to attend the Regional Service Conference and to travel as directed by the SASC... Regional Committee Member Alternate (RCM-) a. A minimum of two years of continuous clean time. b. A minimum of one year of NA service experience. c. The ability to attend the Regional Service Conference and to travel as directed by SASC... Parliamentarian a. A minimum of three years of continuous clean time. b. A minimum of one year of SASC service experience as a Service Member or GSR. c. A working knowledge of the 1 Steps, 1 Traditions, Guide to Local Service and SASC Guidelines... C&E Representative a. A minimum of five years of continuous clean time. b. A minimum of two years of NA service. c. The ability to regularly attend the WNIR C&E committee meeting and to travel as directed by the SASC or C&E. SASC Guidelines 01-- Page: 1 of
.. SINACC Liaison a. Minimum of years clean time. b. Minimum of 1 year NA service. c. The ability to regularly attend all SASC and SINACC committee meetings and to travel as directed by the SASC or SINACC. d. Previous service experience beyond the group level (ASC, RSC, WSC, e.g.). e. Previous experience with Activities or Convention committees. (Moved to subcommittee section) SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 0 1 Duties and Responsibilities of SASC Service Members A. An SASC service member is defined as an SASC officer, subcommittee Chairperson, or the treasurer of the Activities subcommittee (collectively referred to as The Admin Committee). The only exception is the Chairperson of the SINAC Committee, who will not be considered an SASC Service Member (for the purpose of attendance & reports). B. Officers of the SASC will consist of a Chairperson, a Vice Chairperson, a Recording Secretary, an Assistant Recording Secretary, a Treasurer, an Assistant Treasurer, a Regional Committee Member(RCM), a Regional Committee Member (RCM), a Parliamentarian, and a C&E Representative, and the SINAC Liaison. C. SASC Service Members will be elected by the GSRs. D. No SASC Service Member elected by the SASC will serve more than two consecutive terms in the same position (with the exception of Assistant Secretary & Assistant Treasurer). E. No SASC Service Member may hold any other service position at the area level, including that of GSR or GSR Alternate. F. Any member of Narcotics Anonymous who meets the qualifications for a service member position may be elected to that position..1 Recommended General Qualifications We recommend that all officers of this committee possess the following qualifications: a. The willingness and desire to serve. b. An understanding of the Twelve Steps, Twelve Traditions and Twelve Concepts of Narcotics Anonymous through practical application. c. The time and resources to be an active participant. d. All Service Members are expected to attend all SASC meetings in their entirety, including quarterly administrative meetings. (moved to below). Signature Required General Responsibilities a. All Officers Service Members will be required to sign a Memorandum of Financial Responsibility (see Section XVI. Appendix A. Forms [to be filled in Phase ]) as a condition of becoming an SASC service member. b. Newly elected members are expected to provide their contact information to the current Recording Secretary and the Web Coordinator. c. All Service Members are expected to attend all SASC meetings in their entirety. d. All reports from Service Members must be sent in to the Recording Secretary by the day of Area.(Motion submitted in Feb 01). Terms of Office All positions are for a term of 1 months, with the following exceptions: a. Recording Secretary & Asst. Recording Secretary serve a -month term; SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 0 1 b. RCM serves a year term (1st as RCM, nd as RCM); c. C&E Representative serves a -year term; d. PR Chairperson serves a year term.(changed per motion #01 May01) e. SINAC representative Liaison serves a year term.. SASC Quarterly Administrative Meeting During the 1st, th, th, and th months of the year, the SASC Vice-Chair will preside over an Administrative meeting to formulate a budget for the following quarter (see section 1.[to be filled in Phase ] SASC Budgets) and discuss any other administrative business. a. All SASC service members are required to attend, or in their absence, be represented by a member of said subcommittee. b. The Recording Secretary will keep detailed minutes of the Administrative Meeting and include them in that month s SASC minutes. c. The budget will be discussed first, followed by any other administrative business needing discussion. d. The Admin Committee is responsible for setting the date and time of the biannual area inventory.. SASC Officers..1 Chair..1.1 Qualifications a. A minimum of three years of continuous clean time b. A minimum of one year of SASC service experience c. A working knowledge of SASC Rules of Order(Dependent on section and ) d. The ability to facilitate and maintain order in a firm yet fair manner..1. Duties and Responsibilities a. Presides over all meetings of the SASC b. Uses SASC Rules of Order to maintain order and facilitate procedure(dependent on section and ) c. Recognizes participants or observers who are entitled to the floor d. States and puts to vote all motions that legitimately come before the committee e. Refrains from discussing any motion while presiding e. Decides all questions of order, subject to appeal, unless it is preferable to submit such a question to the assembly (or the parliamentarian) for a decision (Dependent on section and ) f. Responds to inquiries pertaining to procedure or factual information bearing on SASC business g. Facilitates SASC meetings with fairness and impartiality h. Expedites business in every compatible with the rights of all participants and observers SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 0 1 i. Appoints all SASC special ad hoc committees j. Is a co-signer of the SASC bank account k. Ensures that all newly elected service members sign a Memorandum of Financial Responsibility form. f. Prepares monthly SASC agenda. This agenda will be printed in the minutes g. Is responsible for managing monthly bank statements from the Post Office (see Section Funds General Guidelines) [to be filled in Phase ] h. Is responsible for scheduling the SASC Audit(per Funds General Guidelines) [to be filled in Phase ] i. Performs various duties as necessary (per A Guide to Local Services) [Hyperlink in Phase ].. Vice-Chair...1 Qualifications a. A minimum of two years of continuous clean time b. A minimum of one year of NA service experience f. The willingness to learn SASC Rules of Order (Dependent on section and )... Duties and Responsibilities a. Performs all duties and responsibilities of the Chairperson, including acting as Chairperson in the absence of the SASC Chairperson b. Coordinates the functions of a subcommittee in the absence of its Chairperson and Vice Chairperson c. Acts as liaison between all SASC subcommittees d. Is a co-signer of the SASC bank account e. Facilitates the quarterly administrative meetings f. Requests a working copy of the SASC guidelines from the SASC Web Coordinator upon election. g. Updates the approved guidelines after each approved guideline change within one month of the passed motion. h. Reviews all motions before presenting them to the Chairperson i. Remains impartial in all matters of SASC business j. Maintains the SASC archives (All of the above was moved from Parliamentarian position).. Recording Secretary...1 Qualifications a. A minimum of one year of continuous clean time b. The ability to take notes of proceedings and to type (access to a word processor computer is preferable) SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 0 1... Duties and Responsibilities a. Responsible for written record of all SASC meetings b. Responsible for written record of all quarterly administrative meetings c. Maintains a mailing list of all SASC service members and current GSRs d. Types and distributes minutes no later than fourteen (1) days following each SASC meeting e. Mails or emails a copy of SASC minutes to each of the following: i. All SASC service members ii. All current GSRs iii. The Washington Northern Idaho Region Office of Narcotics iv. Anonymous v. The World Service Office of Narcotics Anonymous vi. Any other member requesting minutes vii. Regional Delegate viii. Alternate Regional Delegate.. Assistant Recording Secretary...1 Qualifications c. A minimum of six months of continuous clean time. d. The ability to take notes of proceedings and to type (access to a computer is preferable).... Duties and Responsibilities a. Works closely with the Recording Secretary, practicing the duties and responsibilities in preparation for election to the office... Treasurer...1 Qualifications a. A minimum of three years continuous clean time b. A minimum of two years of NA service experience c. The ability to balance an account and keep records d. Personal financial stability... Duties and Responsibilities a. Is custodian of all funds of the SASC b. Signs all SASC bank account checks along with one other designated service member, except in cases where the check is made out to the Treasurer (or another authorized signer), in which case two other authorized service members must sign the check c. Keeps an accurate record of all transactions d. Presents a financial report at every SASC meeting for inclusion in the minutes SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 0 1 e. Collects and deposits into the SASC bank account all donations from individuals, groups, and subcommittees f. Disburses funds as per the group conscience of the SASC g. Supplies copies of receipts for all income and disbursements and keeps copies of receipts dating back seven () years h. Prepares and presents an annual financial report to be audited by a group of SASC service members (see section : Funds) [to be filled in Phase ] i. Updates the contact information for the SASC Activities Storage Area j. Will not hold any other area level sub-committee positions while serving as SASC Treasurer, including Activities Treasurer.. Assistant Treasurer...1 Qualifications a. A minimum of two years of continuous clean time b. A minimum of one year of NA service experience c. The ability to balance an account and keep records d. Personal financial stability... Duties and Responsibilities a. Works closely with the Treasurer, practicing the duties and responsibilities in preparation for election to the office b. Will not hold any other area level sub-committee positions while serving as SASC Treasurer, including Activities Treasurer.. Regional Committee Member(RCM)...1 Qualifications a. A minimum of three years of continuous clean time b. A minimum of two years of NA service, including at least one year of SASC service c. The ability to attend the Regional Service Conference and to travel as directed by the SASC... Duties and Responsibility a. Represents the SASC at the Regional Service Conference (RSC), presenting an SASC report at every RSC meeting b. Presents a report to the SASC covering all relevant business conducted at the previous RSC meeting c. In conference years, in cooperation with the RCM-, produces and presents a C.A.R. workshop to the Seattle Area fellowship SASC, as requested by the area. d. Maintains lines of communication between the SASC and other NA areas throughout the Region SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 0 1 e. Performs all duties and responsibilities of the Chairperson in the absence of Chairperson and Vice Chairperson f. Assumes the responsibilities of the SASC Fellowship Services Association (FSA) representative at the FSA annual meeting held the nd Saturday in October or on such other date determined by the Board of Directors. g. Present a conference agenda report in conference years at the February ASC during open forum... Regional Committee Member (RCM)...1 Qualifications a. A minimum of two years of continuous clean time b. A minimum of one year of NA service experience c. The ability to attend the Regional Service Conference and to travel as directed by SASC... Duties and Responsibilities h. Works closely with the RCM, practicing the duties and responsibilities of the RCM in preparation for election to the office i. Assists the RCM during RSC meetings j. In cooperation with the RCM, produces and presents a C.A.R. workshop to the Seattle Area fellowship In conference years, in cooperation with the RCM, produces and presents a C.A.R. workshop to the Seattle Area fellowship SASC, as requested by the area k. Performs all duties and responsibilities of the RCM at any RSC or SASC meeting that takes place in the absence of the RCM.. Parliamentarian...1 Qualifications a. A minimum of three years of continuous clean time. b. A minimum of one year of SASC service experience as a Service Member or GSR. c. A working knowledge of the 1 Steps, 1 Traditions, Guide to Local Service and SASC Guidelines.... Duties and Responsibilities a. Reviews all motions before presenting them to the Chairperson b. Acts as advisor to Chairperson on all matters of policy and procedure c. Remains impartial in all matters of SASC business d. Maintains the SASC archives e. Is a signer of the bank account(all Duties and Responsibilities moved to Vice-Chair per motion #0 March 01) SASC Guidelines 01-- Page: 1 of
1 1 1 1 1 1 1 1 0 1 0 1.. C&E Representative...1 Qualifications a. A minimum of five years of continuous clean time b. A minimum of two years of NA service c. The ability to regularly attend the WNIR C&E committee meeting and to travel as directed by the SASC or C&E... Duties and Responsibilities a. Represent the SASC at each C&E meeting held quarterly during regional All-Subs b. Attends all SASC meetings and presents a report to the SASC covering all relevant business conducted at the previous C&E meeting and all other regional C&E on goings c. Is expected to maintain active involvement in regional conventions and events.. Activities Subcommittee Chair...1 Qualifications a. A minimum of two years clean time The Chair will have two years clean time, a basic understanding of the b. Previous experience with Activities Subcommittee within the preceding months if possible. c. Twelve Steps, Traditions and Concepts of Service of NA, and a willingness to serve, and previous experience with Activities Subcommittee, within the preceding months, if possible. [Derived from original Activities paragraph taken from Activities guidelines]... Duties and Responsibilities a. Oversee all Seattle Area activities and functions unless absence is arranged prior to activity or an emergency b. Provides SASC and WNIRSC with information and flyers c. Schedules and facilitates Activities Subcommittee meetings d. Provides an agenda for each Activities Subcommittee meeting e. Maintains communication with SASC and WNIRSC members f. Attends and presents a report at the following Seattle Area level meetings: Activities Subcommittee meeting, SASC, SASC Administrative meetings, and any Ad Hoc committee meetings that directly affect the Activities Subcommittee g. Attends the WNIR Activities Subcommittee meeting held at the RSC All-Subs meeting h. Adheres to the current Activities Subcommittee guidelines..1 Activities Subcommittee Treasurer..1.1 Qualifications a. A minimum of two years continuous clean time SASC Guidelines 01-- Page: 0 of
1 1 1 1 1 1 1 1 0 1 0 1 b. The ability to balance an account and keep records c. Personal financial stability d. The Activities Subcommittee Treasurer will have two years clean time, have a basic understanding of the Twelve Steps, Traditions, and Concepts of Service of NA, and a willingness to serve, basic math skills, and the ability to be trusted with large sums of money. This is a one year commitment...1. Duties and Responsibilities a. Responsible for all monetary transactions b. Collects and accurately accounts for all monies at each event and fills out appropriate form for the activity as defined in the Money Handling section to be accurately accounted for; and appropriate forms for the activity filled out. c. Make deposits following each event the night of the event with an officer of the committee or SASC, reporting the amount to the SASC Treasurer within hours d. Provides all receipts and records concerning any financial transactions within any activity hosted by the Activities Subcommittee along with the Seattle Area Income Statement to the SASC by the SASC meeting after the event e. Provides a financial statement monthly to be attached with the minutes that are distributed by the secretary f. Is present at all Activities Subcommittee meetings, events, and functions except when excused g. Attends and presents a report at the following Seattle Area level meetings: Activities Subcommittee meeting, SASC, SASC Administrative meetings, and any Ad Hoc committee meetings that directly affect the Activities Subcommittee h. Adheres to the current Activities Subcommittee guidelines..1 Unity Day Subcommittee Chair..1.1 Qualifications a. A minimum of three years continuous clean time b. Previous experience with Unity Day Subcommittee The Chairperson will have minimum three () years continuous clean time, a working knowledge of the Twelve Steps, Traditions and Concepts of NA, a willingness to serve, and previous experience with the SAUDS..1. Duties and Responsibilities a. Oversees all Unity Day activities and functions unless absence is arranged prior to activity or an emergency b. Provides SASC and WNIRSC with information and flyers c. Schedules and facilitates Unity Day Subcommittee meetings d. Provides an agenda for each Unity Day Subcommittee meeting e. Maintains communication with SASC members SASC Guidelines 01-- Page: 1 of
f. Attends and presents a report at the following Seattle Area level meetings: Unity Day Subcommittee meeting, SASC, SASC Administrative meetings, and any Ad Hoc committee meetings that directly affect the Unity Day Subcommittee g. Ensures the Unity Day Subcommittee s Definition and Purpose is being fulfilled 1 1 1 1 1 1 1 1 0 1 0 1 i. Oversees all Unity Day Subcommittee meetings and functions, unless prior excused absence is arranged or emergency occurs. This includes providing the SASC with information and fliers, providing an Agenda for each Unity Day Subcommittee meeting, and maintain communications with SASC and Unity Day Subcommittee members. ii. Attends and presents a report at the following meetings: Unity Day Subcommittee, SASC, Seattle Area Administrative Committee Meeting, and any Ad Hoc Committee meetings that directly affect the Unity Day Subcommittee...1 Literature Subcommittee Chair..1.1 Qualifications a. A minimum of two years continuous clean time b. A minimum of at least one year of previous NA service experience c. Personal financial stability..1. Duties and Responsibilities a. Schedules and facilitates Literature Subcommittee meetings b. Provides an agenda for each Literature Subcommittee meeting. c. Prepares a report of committee activities including financial activity for the prior period to be presented at SASC. d. Prepares a budget based on committee input for presentation at the monthly SASC. e. Calls and arranges special Literature development and review meetings based on need. f. Attends and presents a report at the following Seattle Area level meetings: Literature Subcommittee meeting, SASC, SASC Administrative meetings, and any Ad Hoc committee meetings that directly affect the Literature Subcommittee g. Attends the WNIR Literature Subcommittee meeting held at the RSC All-Subs meeting h. Ensures the Literature Subcommittee s Definition and Purpose is being fulfilled i. Reports to appropriate Area officers any changes in time or place of committee business. j. Is elected by the SASC at their May meeting. k. Other duties as may be assigned by the SASC. SASC Guidelines 01-- Page: of
1 1 1 1 1 1..1 Public Relations Subcommittee Chair..1.1 Qualifications a. A minimum of years continuous clean time b. A minimum of years previous PR Subcommittee or other relevant service experience..1. Duties and Responsibilities a. Schedules and facilitates Public Relations Subcommittee meetings b. Provides an agenda for each Public Relations Subcommittee meeting c. Coordinates all public relations efforts through the relevant subcommittee chairs d. Preside at all regular and special Subcommittee meetings. e. Represents the Public Relations Subcommittee at the regular meeting of the SASC f. Makes regular monthly reports to SASC including all on goings of each branch of the Public Relations subcommittee, including the status of all proposed, current, or completed plans g. Attend the quarterly regional all Subcommittee meeting Attends the WNIR Public Relations Subcommittee meeting held at the RSC All-Subs meeting h. Adheres to the current Public Relations guidelines i. If elected officer or coordinator position is vacant, insures the duties of that position are fulfilled 1 1 0 1 0 1..1 SINAC Liaison..1.1 Qualifications a. A minimum of years continuous clean time b. A minimum of 1 year previous NA service i. Previous service experience beyond the group level (SASC, RSC, WSC, e.g.). ii. Previous experience with Activities or Convention committees...1. Duties and Responsibilities a. Attends and presents a report at the following Seattle Area level meetings: SINAC Subcommittee meeting, SASC, SASC Administrative meetings, and any Ad Hoc committee meetings that directly affect the SINAC Subcommittee b. Attends all SASC meetings, providing written report of the SINAC Committee s activities and plans. c. Represents the SASC at the SINAC Committee meeting (including quarterly admin meetings) especially in matters concerning contracts and other obligations entertained by SINAC. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1..1 Fellowship Development Chair..1.1 Qualifications a. A minimum of two years continuous clean time b. Willingness and the means to commit to the positions for 1 year c. Have a working knowledge of the 1 th Traditions and 1 Concepts of NA Service d. A minimum of 1 year previous NA service e. Ability to organize subcommittee and give subcommittee direction and encouragement..1. Duties and Responsibilities a. Attends and facilitates all meetings of the subcommittee Schedules and facilitates Fellowship Development Subcommittee meetings b. Attends the Public Relations subcommittee every month and gives a report Provides an agenda for each Fellowship Development Subcommittee meeting c. Attends and presents a report at the following Seattle Area level meetings: Fellowship Development Subcommittee meeting, SASC, SASC Administrative meetings, and any Ad Hoc committee meetings that directly affect the Fellowship Development Subcommittee d. Coordinates, delegates, and is accountable for training and work done by the subcommittee e. Coordinates meeting location f. Is responsible for paying rent g. Furnishes information to section coordinators as needed h. Adheres to the current Fellowship Development guidelines Subcommittees.1 General a. The SASC may establish subcommittees to carry on the work of the Committee. b. Standing subcommittees will be formed upon approval of the voting members. They will include but not be limited to: i. Activities ii. Unity Day iii. Literature iv. Public Relations v. Seattle International Narcotics Anonymous Convention Committee (SINACC) vi. Outreach Fellowship Development c. A special subcommittee (Ad-hoc) Chair may be appointed by the SASC Chair or by motion upon approval of the voting members. d. Subcommittees are to be guided by World Service Approved literature. e. Each subcommittee is autonomous but is directly responsible to the SASC. SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 f. Decisions made by subcommittees that affect the Seattle Area as a whole will be presented in the form of a motion to be decided by the voting members of the SASC. g. Each standing subcommittee will develop written guidelines to be submitted for approval to the SASC. h. Each subcommittee will submit a written report at each SASC meeting. i. All SASC Standing Subcommittees will maintain their individual subcommittees guidelines. Changes to these guidelines must be approved by the SASC service body (per Section 1. Amendment to the Guidelines) [to be filled in Phase ] j. A copy of all SASC Standing Subcommittee guidelines will be provided to the SASC Parliamentarian Vice Chair. The SASC Parliamentarian Vice Chair will ensure availability in both hardcopy and electronic formats and coordinate with SASC PR Web Coordinator for posting on the SASC Website.. Activities Subcommittee..1 Activities Subcommittee Definition and Purpose The name of this subcommittee will be the Seattle Area Activities Subcommittee (SAASC). This subcommittee will be directly responsible to the SASC. Seattle Area Service Committee SASC of Narcotic Anonymous (NA). The purpose of this subcommittee will be to promote unity by having recovery-oriented celebrations and events, and to cooperate with and coordinate these events within the SASC and/or WNIRSC of NA. For full guidelines, refer to Activities Subcommittee Guidelines The rest of the guidelines were removed from this document and inserted into a new document solely for the Activates Subcommittee Guidelines. As of Phase 1, no changes have been made to this set.. Unity Day Subcommittee..1 Unity Day Subcommittee Definition and Purpose The name of this subcommittee will be the Seattle Area Unity Day Subcommittee (SAUDS). This committee will be directly responsible to the SASC. Seattle Area Service Committee SASC of Narcotic Anonymous (NA). The purpose of this subcommittee will be to promote unity by having a once a year event to celebrate unity within the Seattle Area of NA. For full guidelines, refer to Unity Day Subcommittee Guidelines Guidelines for this committee do not exist and need to be built. Literature Subcommittee..1 Literature Subcommittee Definition and Purpose The Seattle Area Literature subcommittee is an operating subcommittee of the SASC Seattle Area Service Committee (SASC) fully supported by and accountable to that committee. The SASC Guidelines 01-- Page: of
1 1 1 1 1 1 1 1 0 1 0 1 purpose of this committee is to maintain an adequate supply of Narcotics Anonymous literature and supplies available for purchase for the local fellowship. Literature will be stockpiled during each month and sold on the day of area, at the SASC meeting. The Literature Subcommittee should serve as a communication link in all matters of literature between the group and literature committees at all levels, Area, Regional, and World. In the case of literature revision or development, the Literature subcommittee should be the primary point of contact and can, if needed, arrange additional meetings to focus on review and development. a. Maintain an adequate supply of Narcotics Anonymous literature supplies to meet the needs of the local fellowship. b. Stockpile and make available review and approve literature form. c. Serve as a communication link in all matters of literature between the group and literature committees at all levels, Area, Regional, World. d. Serve the forum where members may contribute to the development and creation of Narcotics Anonymous literature.. Public Relations Subcommittee..1 Public Relations Subcommittee Definition and Purpose The purpose of the PR Subcommittee is to work together in the spirit of unity and cooperation to carry the message of recovery. In addition, the PR Subcommittee will fulfill the goals as stated in this document and serve the NA groups and the community at large in the greater Seattle Area to ensure that our message reaches all those who might benefit from the NA program of recovery. The committee will accomplish this by coordinating the services we provide to maximize our ability to fulfill our primary purpose. For full guidelines, refer to PR Subcommittee Guidelines Election for PR Subcommittee Chair will be conducted by the SASC. Elections for all other Admin positions will be held at the PR Subcommittee. Any participant may nominate an individual for election to PR service member position who meets the qualifications of that position as outlined in these guidelines. Nominees must be present to be elected. A simple majority is required to elect service members. [This is in the PR guidelines]. Seattle International Narcotics Anonymous Convention Committee (SINAC Committee)..1 SINACC Definition and Purpose The name of this subcommittee will be the Seattle International Narcotics Anonymous Convention Committee (SINAC Committee). This committee will be directly responsible to the SASC. Seattle Area Service Committee SASC of Narcotic Anonymous (NA). The purpose of this SASC Guidelines 01-- Page: of