F-SEE-001/07.2017 EDUCATION, SCHOLARSHIPS, APPRENTICESHIPS AND YOUTH ENTREPRENEURSHIP PROGRAMME IN ROMANIA FINANCED THROUGH THE EEA GRANTS 2014-2021 2018 Call for Proposals Application Form 1. Overall data: Cooperation projects in The Higher Education Area Application language: EN Institution legal name: Project title: Project acronym (if any): Project start date: From (dd/mm/yyyy) Project end date: Until: (dd/mm/yyyy) Indicate the partner countries: Donor states: Iceland Liechtenstein Norway Switzerland 1 Beneficiary states: RO BG CY CZ EE GR HR HU LV LT MT PL PT SK SI General information: Before completing this application form, please read the relevant sections in the 2018 Call for Proposals and Guideline for Applicants published by Programme Operator (PO) which contains additional information. Links to these documents and further information can be found at: www.eea4edu.ro This application form is dedicated to HEIs from Romania. The applicant must send the application form and annexes using the documents available at www.eea4edu.ro The submission deadline to the PO is 27.04.2018 no later than 22.00 hours. Applications that do not respect this deadline will be rejected. Please note that modified, handwritten, faxed applications or those sent by email will not be considered. The form must be completed in English. It is imperative that the Annexes mentioned in 2018 Call for Proposals (Declaration of honour, table with detailed requested budget, timeline of activities, the copy of the cooperation agreement with Liechtenstein in case of a VET partner from Switzerland and the documents mentioned in the paragraph 5.2, 5.3 and 5.4.of the Call -if it is the case) are attached at the moment of on-line submission. In the Checklist/Data protection notice/declaration of honour the applicant is made aware of important conditions linked to the submission of the grant request. 1 VET-institutions in Switzerland, with a specific cooperation agreement with Liechtenstein Cooperation projects in The Higher Education Area Page 1 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
Confirmation of receipt: After the online submission of the application, the applicant will receive an automatic submission confirmation Cooperation projects in The Higher Education Area Page 2 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
2. APPLICANT IDENTIFICATION 2.1Applicant Institution 2.1.1. Institution Full Legal Name (Latin characters) Erasmus ID Code (if applicable) Legal Status (Public/Private) Address (street, no, post code, city) Website Please indicate the region where the applicant institution is located (according to the Nomenclature of Units for Territorial Statistics=NUTS)- only for Romanian applicant institutions: RO11 Nord Vest RO12 Centru RO21 Nord-Est RO22 Sud-Est RO31 Sud-Muntenia RO32 Bucuresti-Ilfov RO41 Sud-Vest Oltenia RO42 Vest 2.1.2 Main contact person Title First Name Family Name Department Phone Mobile Email 2 2.1.3 Person authorised to sign the Grant Agreement (legal representative of the applicant institution) Title First Name Family Name Department Phone Mobile Email 2 The P.O. will send any correspondence concerning the application assessment procedure to this address. Cooperation projects in The Higher Education Area Page 3 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
3. PARTNERS (please note that the consortium must have at least one partner from a Donor State) 3.1 Partner institution 1 Full Legal Name Type of institutiontick below: HEI Company Research Institute Social Partner NGO Legal Status (Public/Private) Legal Address NUTS Code Website Contact person (for the institution mentioned above) Title First Name Family Name Department Phone Mobile Email Legal representative of the partner institution Title First Name Family Name Department Phone Mobile Email Add new partner(s) (please replicate the entire data request section from Partner institution 1 for each of the other partners and attribute a different Partner number -i.e. Partner institution 2, Partner institution 3, etc.- to each organisation). 4. Consultant (If any consultant was involved in the preparation of this project application, please, provide the following contact details) Full Legal Name (only for legal entities) Address Website Consultant details Title First Name Family Name Phone Mobile Email Cooperation projects in The Higher Education Area Page 4 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
5. DESCRIPTION OF THE PROJECT 5.1 Relevance towards the objectives of the EEA Grants Programme (more than one choice is possible): The enhancement of the quality and relevance of education and training; Higher education student and staff learning mobility between donor and beneficiary countries; Cooperation and partnerships between education and the world of work; Professional development of teachers Please comment on your choice 5.2 Project summary (please, be aware that the summary could be used for promotion by the PO, the NFP, the DS or the DPPs) Please provide a short summary of your project, in English and in Romanian. Be concise and clear and mention at least the following elements: context/background of project; describe current problems /challenges, how will the project address these challenges; the objectives of your project; target groups; project website (if already available); a short description of the results (including the intellectual outputs); the impact envisaged and potential longer term benefits. (maximum 1 page each version) 5.3 Please explain the context and the objectives of your project as well as the needs and target groups to be addressed. 5.4 What are the most relevant topics addressed by your project? Social Inclusion (with a focus on Roma) Democracy and citizenship education Project that envisages synergies with the programmes: Research, Business Development, Innovation and SMEs, Renewable Energy, Energy Efficiency, Energy Security-funded by EEA grants 2014-2021 Education Humanities and Arts Social sciences, Business and Law Science, Mathematics and Computing Engineering, Manufacturing and Construction Agriculture and Veterinary Cooperation projects in The Higher Education Area Page 5 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
Health and Welfare Services Other, please specify: 5.5 In what way is the project innovative and/or complementary to other projects already carried out 5.6 How did you choose the project partners and what will they bring to the project? How will the tasks and responsibilities be distributed among all partners? (please, highlight the role of the Donor State Partner ) 5.7 What are the expected results? ( project outputs) 5.8 Please briefly describe how will you select and involve participants in the different activities of your project? 6. IMPLEMENTATION 6.1 Please describe what will be done in the preparation phase by you and your partners- before the actual project activities will take place, e.g. administrative arrangements, communication about the activities, selection of the participants, involvement of stakeholders, etc. 6.2 Please describe how the project will be managed (responsibilities, contractual and financial arrangements, quality assurance). How will the quality of the project activities be monitored and evaluated? What are the measures foreseen to minimise the project risks? 6.3. How will you evaluate to which extent the project achieved its objectives and reached its results? What indicators will you use to measure the quality of the project results? 6.4 Regarding the Programme targets please mention what will be the contribution of your project in case it will be funded: Number of joint articles submitted to peer review publications Number of joint intellectual outputs created in the project Number of joint events organised (please refer to: Intensive Programmes, seminars, workshops, conferences, training courses) Number of participants (students and staff) at joint events 6.5 Do you plan to include transnational project meetings in your project? Yes No Cooperation projects in The Higher Education Area Page 6 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
Transnational project meetings TPM1 Meeting location (town) Sending organisation No of participants Add transnational project meetings ( please replicate the entire data request section from TPM 1 for each of your planned activities and attribute a different number) 6.6* Do you plan to include intellectual outputs 3 in your project? (eg. curricula, study programmes, modules, teaching materials, analyses, studies, guidelines, conference papers, e- learning platforms, policy recommendations, etc.) Yes No Output Identification Output Title Output Description (including: elements of innovation, expected impact and transferability potential) Please describe the division of work, the tasks leading to the production of the intellectual output and the applied methodology Start Date (dd-mm-yyyy) End Date (dd-mm-yyyy) Languages Media(s) Activity Leading Organisation Participating Organisations O1 Add output ( please replicate the entire data request section from O 1, for each of your planned intellectual outputs and attribute a different number) *Mandatory field only for strategic cooperation projects If your project does not foresee intellectual outputs, please mention here, however, what joint publication do you plan to realise during the project implementation: Note: Please note that the issuing of a joint publication is compulsory, no matter the type of project. 6.7*. Do you plan to include Multiplier Events in your project?( please complete this section only if your project has intellectual outputs) Yes No Event Identification Event Title M1 3 Each project must have a dedicated website in which all the results/ intellectual outputs will be available as Open Educational Resources Cooperation projects in The Higher Education Area Page 7 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
Country of Venue Event Description Start Date (dd-mm-yyyy) End Date (dd-mm-yyyy) Intellectual Outputs Covered Activity Leading Organisation Participating Organisations Add multiplier event ( please replicate the entire data request section from M 1 for each of your planned multiplier events and attribute a different number) *Mandatory field only for strategic cooperation projects 6.8 Do you plan to include transnational learning, teaching or training activities in your project? Yes No Activity No. Fields Activity Type Activity Description Country of Venue No of Participants (students/staff) Participants with Special Needs ( out of total number of Participants) Accompanying Persons (out of total number of Participants) Duration Days Participating Organisations C1 Add activity (please replicate the entire data request section from Activity no. C1 for each of your planned activities and attribute a different number) Note: Please note that the organisation of at least one joint event ( intensive programme, seminar, workshop, conference, training course, etc) is compulsory. 7. IMPACT 7.1 What is the expected impact on the participants (in terms of learning outcomes), participating organisations and other relevant stakeholders? 7.2 How will you measure the previously mentioned impacts?(please mention here the methods and instruments that will be used) 8. DISSEMINATION 8.1 Please insert a dissemination plan below 8.2. Who will be responsible for the dissemination activities within your partnership and which Cooperation projects in The Higher Education Area Page 8 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
specific expertise does it/do they have in this area? 8.3. How will you ensure that the project results will remain available after the project end for other stakeholders? 9. ADDED VALUE OF TRANSNATIONAL COOPERATION WITH DONOR STATES Please describe the needs and expected benefits for transnational cooperation with the DS partner(s)? 10. BUDGET Please note that the grant for cooperation projects in Higher Education field will cover 100% of the total eligible costs. When calculating the travel, subsistence and staff costs please take into account the rates mentioned in Guideline for Applicants 2018. The total grant amount requested cannot be under 20 000 EUR and cannot exceed 200 000 EUR. In order to fill in the budget make sure that this is consistent with the planned activities mentioned in your application. Please, fill in below the total budget requested (the detailed budget should be filled in in the Annex with the detailed budget table) Total project budget (EURO) 11.PROTECTION OF PERSONAL DATA Processing this form may involve the recording and processing of personal data. Such data will be processed pursuant: - to national legislation, Law no. 667/2001 and Law no. 506/2004; - according to the Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Any personal data requested will only be used for the intended purpose. - Donor state applicants/participants are subject to the national laws of their country regarding recording and processing of personal data. You are entitled to obtain access to your personal data on request and to rectify any such data that is inaccurate or incomplete. If you have any queries concerning the processing of your personal data, you may address them to P.O. You have the right of recourse at any time to your national supervising body for data protection. I hereby agree to the use and processing of personal data provided in grant application as may be necessary for the needs of the EEA Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme - Romania. 12. DECLARATION OF HONOUR In order to attach the Declaration of Honour to the application form please read, print and sign (and stamp if applicable) the document available at: www.eea4edu.ro Cooperation projects in The Higher Education Area Page 9 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme
13. CHECKLIST Before sending your application to the PO, please make sure that: Your proposal fulfills all the eligibility criteria set out in the corresponding Call. The grant application has been completed in full. You have attached all the relevant documents: - The Declaration of Honour signed (and stamped if applicable) by the legal representative mentioned in the application form; - Annex with the Table of detailed requested budget; - Timeline of activities; - In case of non-public applicant institutions the documents mentioned in the paragraph 5.2, 5.3 and 5.4 of the Call - In case of a VET partner from Switzerland, the copy of the cooperation agreement with Liechtenstein. You comply with the deadline published in the Call. 14. ANNEXES Please note that all documents mentioned in section 11.Checklist need to be attached here before you submit your application online. File name File size (kb) Cooperation projects in The Higher Education Area Page 10 of 10 Education, Scholarships, Apprenticeships and Youth Entrepreneurship Programme