REQUEST FOR PROPOSAL City of Nassau Bay Comprehensive Plan Update The City of Nassau Bay is seeking qualified consulting firms to submit statements of qualifications to update the Comprehensive Plan for the City of Nassau Bay. Proposals will be accepted from individuals, firms, or groups of firms who can demonstrate they have the resources, experience, and qualifications to provide a range of professional planning and recommendations for update and review of the City of Nassau Bay Comprehensive Plan. Sealed proposals will be received until 11:30 a.m., February 15, 2019. Return Sealed Proposal to: Mary Chambers Assistant City Manager City of Nassau Bay 1800 Space Park Drive Suite 200 Nassau Bay, Texas 77058 281-336-6282 mary.chambers@nassaubay.com
City of Nassau Bay Vision The City of Nassau Bay will be an incomparable, safe, family-oriented, waterfront enclave, which is fiscally well-managed with well-maintained, up-to-date infrastructure and aesthetically pleasing residences and buildings that reflect the obvious pride of its citizens. This community, the Manned Space Program s birthplace, will be the cultural arts center of the Bay Area, with a robust economy anchored by a revitalized commercial district, tourism, and high technology business, while retaining homeowner privacy and a small-town atmosphere. Nassau Bay Comprehensive Plan, 2015 Request for Proposals I. Introduction The City of Nassau Bay, Texas is soliciting proposals for professional planning services for review, recommendations, and update of the City s Comprehensive Plan. The Comprehensive Plan update will include but may not be limited to the following Project Tasks. These tasks are discussed in more detail in Section IX. Overview and Existing Information Review Data Collection and Analysis Citizen Participation Goals and Objectives Future Land Use Plan Impacts of Regional Growth Housing Choices Parks, Recreation and Open Space Plan review (as alternate) Economic Development and Redevelopment (as alternate) Implementation Nassau Bay s most recent Comprehensive Plan was adopted in 2015. The City s Zoning Map was updated in 2013. Nassau Bay needs an updated planning document that addresses the City as a whole and takes the above components into account. II. Schedule of Important Dates
The tentative schedule for the selection of a consultant for this project is as follows: Proposal Submission Deadline: February 15, 2019 at 11:30 a.m. City Council consideration of bid award by City: March 11, 2019 III. Submittal Information Interested consultants shall submit the sealed RFP response by 11:30 a.m., February 15, 2019, to the contact below. No emailed or faxed copies will be accepted. Mary Chambers Assistant City Manager City of Nassau Bay 1800 Space Park, Suite 200 Nassau Bay, Texas 77058 281-336-6282, mary.chambers@nassaubay.com All questions prior to the closing date should be directed to mary.chambers@nassaubay.com or by phone at 281-336-6282. Inquiries should make reference to specific section numbers of this RFP. All expenses of proposal preparation, up to and including on site interview, are not reimbursable by the City of Nassau Bay and are at the sole discretion of the respondent. IV. City Background and Information for Consideration The City of Nassau Bay, a home rule city, was originally a ranch in an unincorporated area of southern Harris County. Nassau Bay was planned in 1962 to provide housing and commercial building space in support of the Manned Space Center (now Johnson Space Center) which began operation in 1963. Nassau Bay lies within the larger Clear Lake Area. Surrounded by water on three sides, Nassau Bay is a quaint, waterfront community situated along a series of waterways that lead to Galveston Bay. It is also situated on I-45, a major travel route between Houston and Galveston. The City is located directly across from Space Center Houston, one of the Top 10 paid tourist attractions in the Greater Houston Area. The City is bound to the North by NASA Parkway (approximately 1.5 miles of its northern border) and NASA 1, (0.5 miles of the northern border), and all other perimeters are bound by water. Nearly 75% of Nassau Bay (or approximately 6 miles) can be considered waterfront with some waterfront areas earning the designation, coastal. V. Scope of Services
The City is expecting a complete review of its Comprehensive Plan inclusive of recommendations of updates. The respondent shall submit a proposed general process for the project using past experience and best practices in similar communities. The comprehensive plan should address in detail a planning directive for 2021 2025 and provide tools to guide growth while considering observations and challenges for a planning horizon of 2021 2030. Interagency coordination will be required. Coordination with other affected public agencies including, but not limited to, the Texas Department of Transportation, the Houston-Galveston Area Council, NASA Area Management District, Nassau Bay Economic Development Corporation will be the responsibility of the selected consultant. Once a contract has been approved by the City Council, key City personnel will be available for input, consultation, inquiry, and review of all aspects of the planning effort; but it is not envisioned that City staff will be directly responsible for any work elements other than those specifically described herein. VI. Planning Approach A response to this RFP shall include the respondent s proposed methodology and approach, including a general timeline, for performing a review and update to the Comprehensive Plan. The City is looking forward to a planning approach that: I. Is innovative and unique to Nassau Bay; II. Balances the interests of all parties with a stake in the future of Nassau Bay; III. Educates the public and development community on best practices and on what comparable communities are doing; IV. Creates a guide for land use decisions that are consistent with best practices for land development; V. Incorporates work completed on other related plans and projects that have been recently updated; and VI. Provides for diversified and thorough public involvement in the drafting and adoption process. VII. Successful Respondent Characteristics The successful respondent to this RFP will have proven to have the following characteristics: a. High success rate of comprehensive plan adoption; b. Experience in developing comprehensive plans in the state of Texas; c. The ability to produce win win solutions; d. The knowledge and experience necessary to educate the public and elected officials on the value of comprehensive planning; e. An awareness of the economic, social, and environmental consequences of future suburban development; and
f. A list of highly satisfied previous clients. VIII. Request for Proposals Response Package Please provide the City a response that includes: I. A Firm introduction and summary that addresses: Project management approach; Planning philosophy; Technology and resources to be used in the planning process; Public participation approach; and Proposed project schedule, including a general timeline. II. Résumés reflecting the qualifications and experience of each member of the planning team, including any potential subcontractors. Only include qualifications for those team members who will be assigned to the project. Specify the project manager and any team members who will be present at most staff and public meetings. III. Related firm experience and professional references, including: Narrative reports describing at least three comprehensive plan projects and/or revisions completed in the last five years with reference contact information; For the referenced projects, provide a summary of the proposed project timeline and budget and the actual project timeline and budget with reasons for increases, if any. IV. Enumeration of the firm s present work load and a schedule indicating the firm s ability to accomplish the project with its present work force. Identify the level of time commitment that the City of Nassau Bay can expect from senior, principal staff dedicated to this project. V. A detailed description of the work element or service that is proposed for each of the Project Tasks outlined below. This description should include: The proposed methodology that will be utilized to perform the task. The projected time frame necessary to accomplish each task and when, during the overall plan preparation, the task will be performed. The professional staff that will be directly involved with each task. VI. The specific services to be provided will be determined through negotiation and mutual agreement between the City and the consultant. The City expressly reserves the right to perform any part of the project itself or to use outside services such as graduate students or volunteers. IX. Project Tasks The respondent s proposal should address each of the following Project Tasks:
1. Overview and Existing Information Review The respondent shall analyze and critique existing plans, projects, studies, and agreements, as well as any additional information that may influence or impact the planning process. 2. Data Collection and Analysis The respondent shall analyze historic, current, and projected data pertaining (but not limited) to: housing, population, employment, economic indicators, and land use statistics. Data should be organized by five year increments and be used by the respondent to identify major characteristics and shifts that will affect the City during the planning horizon. 3. Citizen Participation A detailed citizen participation process shall be proposed by the respondent that is patterned after successful experiences the respondent had in prior plans they have prepared. The proposed approach should be very inclusive and incorporate innovative approaches to drawing diverse groups and ideas into the planning process. The respondent will be an integral part of the citizen participation process and will be expected to attend and participate in all meetings. The citizen participation process may involve multiple approaches including (but not limited to): leadership interviews, community meetings, use of print and social media, and online communication. The goals of the Citizen Participation task are to: Educate involved parties about the comprehensive plan s role and importance to the community; Disseminate information to interested and involved parties; Provide effective and efficient mechanisms for gathering public input on various issues; and Engage the community and build consensus throughout all phases of the planning process. 4. Goals and Objectives The respondent shall develop a comprehensive and concise set of goals and objectives to guide decisions during the planning period. 5. Future Land Use Plan The respondent shall evaluate the current land use and shall make recommendations for any edits or revisions for Future Land Use. 6. Impacts of Regional Growth The respondent shall review regional growth and offer recommendations for Nassau Bay to maintain a sustainable presence in the Region.
7. Housing Choices The respondent shall analyze the housing options in Nassau Bay and provide recommendations for maintaining the viability of the existing housing stock and providing housing choices for the future. 8. Parks, Recreation and Open Space Plan (alternate) The respondent shall review, update and offer recommendations for better utilizing and maintaining our parks and open spaces. This task shall also include an evaluation of the existing parks and recreation opportunities in the City and make recommendations for expansion or improvement to serve the projected population and development pattern. 9. Economic Development and Redevelopment (alternate) The respondent shall propose a scope of services for this task similar to successful economic development plans and policies that the consultant has completed in the past, including an Available Property Inventory and Development Alternatives. As stated throughout, Nassau Bay is leaving high growth specific to our community, but the areas all around us are still growing and will have a substantial impact on Nassau Bay. X. Implementation Specific strategies shall be proposed that detail the resources and actions necessary to implement any recommendations made to the Plan. The respondent shall recommend actions to maximize the benefits and minimize negative reactions to the preferred development pattern. The respondent shall propose strategies to address the findings and recommendations of the various Project Tasks. All recommended implementation strategies shall be prioritized and presented in a format that can easily be tracked and updated. XI. Deliverables The City expects several deliverables during the course of this project, as opposed to only one deliverable being produced in the form of a single, final document at the end of the process. Deliverables will be both digital and hard copy in format. The content of these deliverables will be determined during contract negotiation. XII. Miscellaneous Information a. Information Technology. Any computer-based mapping system should integrate with the City of Nassau Bay s current system. b. Selection Process. From a review of the responses received, the City intends to invite several respondents to be interviewed and staff will present its recommendation to the City Council for approval.
The City of Nassau Bay reserves the right to reject any and all proposals and to waive any irregularities or informalities.
XIII. Contact Information The following form should be completed and submitted with your proposal. Company Name Address City, State, Zip Phone Number E mail Address Tax Identification Number Signature of Authorized Agent Printed Name of Authorized Agent Title Date
Request for Proposal City of Nassau Bay Comprehensive Plan Review and Update SUBMITTAL INSTRUCTIONS 1. The sealed envelope or package containing the completed proposal(s) should be marked legibly on the outside and the description of the item(s) being proposed as shown on the cover sheet of this Request for Proposals. 2. Respondent shall sign and date the proposal where provided within the RFP. The person signing the proposal must have the authority to bind the firm in a contract. Proposals which are not signed and dated in this manner may be rejected. I. The Respondent shall submit, within the sealed envelope or package, one (1) unbound original and three (3) bound copies of proposal documents unless stated otherwise within the specifications. All documents shall be received at the City of Nassau Bay, located on the second floor at 1800 Space Park Drive, Nassau Bay, Texas 77058, by the deadline shown on the cover sheet of this Request for Proposals. Proposals received after the deadline shall be rejected. The City of Nassau Bay is not responsible for lateness or non delivery of mail, carrier, etc. The proposal will be date/time stamped when received and this will be considered to be the official time of receipt. II. III. IV. Facsimile transmittals and electronic transmittals will not be accepted unless stated otherwise within the specifications. The City of Nassau Bay, Texas, reserves the right to reject any or all proposals as it shall deem to be in the best interests of the City of Nassau Bay. Receipt of any proposal shall under no circumstances obligate the City of Nassau Bay to accept the lowest dollar proposal. The award of this contract shall be made to the responsible Respondent, whose proposal is determined to be the highest evaluated offer resulting from negotiation, taking into consideration the relative importance of price and the other evaluation factors set forth in the Request for Proposals. Proposals cannot be altered or amended after submission deadline. Any alteration or erasure made before opening by the City must be initialed by the signer of the proposal, guaranteeing authenticity. V. A proposal may not be withdrawn or canceled by the Respondent without the permission of the City for a period of ninety (90) days following the date designated for the receipt of proposals, and Respondent so agrees upon submittal of his proposal. The City of Nassau Bay is exempt by law from payment of Texas Sales Tax and Federal Excise Tax.
I. All proposals meeting the intent of this Request for Proposals will be considered for award. Respondents taking exception to the specifications, or offering substitutions, shall state these exceptions by attachment as part of the proposal. The absence of such a list shall indicate that the Respondent has not taken exceptions, and shall hold the Respondent responsible to perform in strict accordance with the specifications in this Request for Proposals. The City of Nassau Bay reserves the right to accept any, all or none of the exception(s)/substitution(s) deemed to be in the best interest of the City. II. III. IV. Any interpretations, corrections or changes to this Request for Proposals and specifications will be made by addendum. Sole issuing authority of such addendum(s) shall be vested in the City of Nassau Bay. Proposals must comply with all applicable federal, state, county and local laws concerning these types of services. The apparent silence of these specifications as to any detail or to the apparent omission of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of this statement. V. A prospective Respondent must affirmatively demonstrate Respondent's responsibility. A prospective Respondent must meet the following requirements: have adequate financial resources, or the ability to obtain such resources as required; be able to comply with the required or proposed delivery schedule; have a satisfactory record of performance; have a satisfactory record of integrity and ethics; and be otherwise qualified and eligible to receive an award. The City of Nassau Bay may request representation and other information sufficient to determine Respondent's ability to meet these minimum standards. The City of Nassau Bay is aware of the time and effort you expend in preparing and submitting proposals to the City. Please let us know of any proposal requirements causing you difficulty in responding to our Request for Proposals. We want to facilitate your participation so that all responsible vendors can compete for the City's business. If you have any questions concerning this Request for Proposals and specifications, please contact the City of Nassau Bay at 281-336-6282.