Blaine Soccer Club January 10, 2016 Board Meeting The meeting was called to order at 7:30pm at the Blaine Soccer Club Office. Those members present: Mark Eggers, Robin Therrien, Nicole Bohlman, Ryan Brandt, Scott Nielsen, Al Stauffgacher, Jen Banken, Chris Zellmer, Jason Newby, and Colleen Johnson. Also in attendance was Scott Macloed, Todd Zoschke, Noel Quinn, and Deb Demma Motion to approve November meeting minutes was made by Mark and seconded by Nicole. Approved Facilities Committee Report January 2016 Securing additional indoor facilities Outdoor field planning Concession Plan evaluation Field Schedule management Turf fields for spring Review of January Meeting Complete Discussion for NSC and BSC Partnership Back Story Number of Meeting with NSC and City Spoke at city council level Where we currently sit? NSC to speak with other organizations City will support our decisions Players NSC MAC City of Blaine BSC in a strong position What we want? Additional indoor space Outdoor flexibility Comprehensive partner Turf Access What they want? Control fields on Blaine Soccer Complex Comprehensive Partnership
Separate entity but use of the campus Genuine Partnership Costs Facilities Difference Value Diagram Additional Rev Generation Opporunity to be a better partner Why should we not do this? Loss of control Long Term Solid deal needs to be in place Set up own club What next? Look to seek additional programming Finalize details Lawyer Wait. MLS and what other clubs have done Action Plan for Committee: WHY? WHY NOT? Program Committee Report January 2016 Curriculum for all programs Coach recruitment and development Referee Program Soccer Focus USSF Mandate and how it affects our members Promotion of our soccer activities Review of December meeting Curriculum Workable, manageable, usable curriculum Sessions for each Club Framework for play Coaches doing what we need them too Staff Coaches Rec, Travel and Academy Staff Coaches Supervised by Scott Help team coaches Institute the curriculum Academy and Select Model
Need to define what travel, select, rec and academy are Rec Academy should play rec Spring Indoor USSF Mandate Update on player pathways Commitment to getting a message out there about what we are going to do? FAQ s for the meeting in January Committee to come up with questions? Paid for play programs Offer chance to get players on the field Spring 2016 offer 1 program to include GK Summer 2016 offer more Going fwd, make it a consistent piece of our development puzzle. Action Plan for the coming month Next Meeting 1/11/16 Define each of our program types Rec Travel Select Academy Define the goals of our programs Rec Travel Select Academy Prepare FAQ document for USSF Mandate communication Player pathway through the years for each age group Communication plan for informing members regarding USSF Mandates on the club website Sponsorship Committee Report January 2016 Establish plan and menu for equipment, jerseys, and other existing items Field sponsorship/partnerships Key vendor partnerships beyond donations High school soccer game manager program Review of December meeting Introduction of the BSC Guidebook A sponsorship initiative to build a book filled with advertising that will also contain club/tournament information
Costs to print approx. $10,000 Costs to design approx. $2,500 Goal to sell enough advertising space to generate $10,000 Current Sponsors recognition Facebook Posts Website updated Email sent to membership Future sponsors Businesses to target Targeted sponsorship based on achievable items BSC Menu Upcoming Sponsorship Committee Targets Next Meeting 1/27/16 Tournament Committee Report January 2016 Tournament Timeline To Do list Tournament Template Software for Registration Vendors Volunteers Team Recruitment Sponsorship Review of December meeting Tournament Timeline Blaine Breakout = 4/29 NACC = 6/24 Close registration 3 weeks before the tournament To Do list Equipment Feb Police Medical Bracketing # of teams Fields Tournament Template Written Tournament Operations document Good enough to be handed off to someone else to complete the tasks Software for Registration, Bracketing and Notifications Tournament registration is now open through GotSoccer BSC Website is updated and linked to the GotSoccer Registration
Vendors Food T-Shirts Others Volunteers Needs for Fill in via concessions Post Volunteer positions by March 1 st Team Recruitment Club Advertisement posted in the Soccer Times 1/1 Club Deals $100 off Filling Gaps at the end Regional Marketing Fargo w Matt Noah Sponsorship Tournament Sponsor Car Company Aveda Guidebooks Targets for the upcoming Month Next Meeting 1/20/16 Board roles and responsibilities at the tournament Club Recruitment for Tournament with Discount code Regional Marketing Creating the next commercial for the Soccer Times Timeline for tournament Exploration and reservation of Vendors Room Roster for hotel bookings Executive Directoer- Noel Quinn Office Staff Report January 2016 Review Staff reviews and role and responsibilities completed 12/14 Contracts for 2016 in place Promotion to peer role as Director of Club Services for Deb Demma Established Roles and Responsibilities for all staff Employee Standards of behavior Looking forward Establishing processes for common office tasks Club Office black out days = Tuesday 1pm-4pm Thursday 9am-12pm Pigeon Hole mail
Tracking changes to the operational budgets Purchasing of equipment Establishing of vacation time and office schedule Central events for Passes Pick Up and Vol Check Drop off Mail Chimp Account for sending out Email Blasts via Templates Looking Ahead January February 2016 NSCAA Convention Baltimore 1/12 to 1/17 Presidential Communication Club Structure USSF Mandates Committees Links to more details MYSA Symposium Feb 6 th Club Culture Director of Club Services Making processes easier, more clear, more concise for members Marketing ourselves better Soccer Times Commercial President- Scott Nielsen Discussed the details to the upcoming Holiday gathering. Good of Soccer: Nothing at this time. Meeting adjourned at 8:30p. Next meeting scheduled for Monday, February 8, 2016 at 7:30pm.