COME TOGETHER INDIANA TOWNSHIP ASSOCIATION ANNUAL EDUCATION CONFERENCE SEPTEMBER 24-27, 2017 SHERATON INDIANAPOLIS HOTEL & SUITES 8787 KEYSTONE CROSSING INDIANAPOLIS, IN 46240 Exhibitor Guide Plans are currently underway for the 2017 ITA Annual. We look forward to you joining us September 24th - 27th at Sheraton Keystone at the Crossing in Indianapolis, Indiana. Whether you consider advertising, exhibiting, sponsoring an event or any combination, please know that your support is greatly appreciated. ITA depends on your partnership in order to bring an excellent program to our conference attendees. If you have questions about the ITA Annual please contact Debbie Driskell, ITA Executive Director at 317.813.3240 or ddriskell@indianatownshipassoc.org. We look forward to seeing you in September. Mark Your Calendar JUNE 1 >>>HOTEL ROOM BLOCKS OPEN AUGUST 1 >>>BOOTH RESERVATION OPENS AUGUST 15 >>>ADVERTISING FORM DEADLINE AUGUST 25 >>>PROGRAM ADVERTISING ARTWORK DUE SEPTEMBER 1 >>>HOTEL REGISTRATION DEADLINE SEPTEMBER 26 >>>EXHIBITOR MOVE-IN SEPTEMBER 27 >>>TRADESHOW IS OPEN
SponsorShip Levels Grassroots $3,000 1 available Supporting $1,000 6 available Awards Table $800 5 available Breakfast* $750 3 available Classroom* $700 8 available Beverage* $500 5 available Company Name or Logo displayed on all: >pre-conference material >attendee folders >top of conference signage displayed on all: >conference signage displayed on all: >awards table during banquet >banquet program >signage during breakfast >signage in classroom >signage on break >name listed stations on agenda in conference program Exhibitor Booth, including advanced booth selection Advanced booth selection only Complimentary Registrations 4 2 Program Advertisement Full Page Half Page Recognition Podium recognition during banquet Podium recognition during conference Copy of Mailing List Tote-Bag Giveaway Included in Program Exhibitor List Extras *includes reception and table for 8 *Classroom presenter during Tuesday s break-out sessionsfor marketing presentations (1.25 hrs)
EXHIBITOR Tables Premier Exhibitor $600 (ITA Member) $750 (non ITA Member) Exhibitor $425 (ITA Member) $625 (Non ITA Member) Township Exhibitor Free to all townships 1 6 Table 1 6 Table 1 6 Table 2 2 Quarter Page Podium recognition during conference Must supply raffle item at booth (value of $50 or more). Raffle items to be drawn during Wednesday luncheon Must supply raffle item at booth (value of $50 or more). Raffle items to be drawn during Wednesday luncheon
Additional Marketing Opportunities Registration Memento Gift $1,500 1 available Company logo/name printed on memento passed out to conference attendees upon check-in Annual Tote Bags $1,000 1 available Tote Bag Giveaways $250 10 available Company provides a give-away with company logo/name on it to be passed out to all conference attendees at conference registration. Perfect for the company that doesn t typically exhibit yet wants to give out promotional item to attendees. Program AdvertISING ITA MEMBER ITA NON-MEMBER Back Cover (color) $500 $600 Inside Back (b/w) $350 $450 Inside Cover (b/w) $400 $500 Full Page (b/w) $250 $350 Half Page (b/w) $175 $275 Quarter Page (b/w) $90 $150 Business Card (b/w) $40 $40 Please complete Sponsor/Advertisement Contracts accordingly (exception of Business Card ad). If your sponsorship includes complimentary conference registration(s), that form is available in the Registration Packet.
2017 Commitment Form Contact Name & Title Company/Organization Address City State Zip Phone( ) Fax( ) Email Attendee Name (s) (For Nametag) Exhibitor Information: Do you have a free standing display? Y N Do you need electrical? Y N *If yes, please contact Sheraton Hotel Select your participation level: Grassroots Sponsor $3,000 Supporting Sponsor $1,000 Awards Table Sponsor $800 Breakfast Sponsor $750 Classroom Sponsor $700 Beverage Sponsor $500 Select your Advertising size (member/non-member): Back Cover $500/$600 Inside Back Cover $350/$450 Full Page $250/$350 Premier Exhibitor $650 (member)/$750 (non-member) Exhibitor $425 (member)/$625 (non-member) Half Page $175/$275 Quarter Page $90/$150 Business Card $40 By signing below, I agree that (name of firm) commits to sponsor the event(s) indicated above. I will be notified by ITA if my choice is not available. All payments should be sent in by no later than August 25. Advertisements and logos must be emailed in 300dpi or higher in jpg or pdf format to ddriskell@indianatownshipassoc.org. Signature Title Date Printed Name Phone( ) Email Method of Payment Check enclosed (make payable to ITA ) Credit card: Visa MasterCard AMEX Card No.: 3-Digit Verification # Exp. Date: Name on Card: Billing Address: City State Zip Phone( ) Signature: Date: Township Exhibit $FREE Memento $1,500 Tote Bag $1,000 Giveaways $250 Send this contract and payment to: Indiana Township Association PO Box 611 Fishers, IN 46038 317.813.3240 / 317.813.3187 Fax ita@indianatownshipassoc.org
EXHIBITOR INFORMATION Tentative Agenda SUNDAY, SEPTEMBER 24 4:30pm 6:30pm Registration Open 4:30pm 6:00pm ITA Board of Directors Meeting, Suite 15 7:00pm -10:00pm ITA Hospitality, Crosspointe Suite MONDAY, SEPTEMBER 25 7:30am 5:00pm Registration & Resource Center Open 8:00am 9:00am Continental Breakfast, Plaza Foyer 9:00am 9:30am Opening Remarks, Plaza Ballroom 9:30am 10:30am Guest Speaker, Plaza Ballroom 10:30am 12:00pm General Session, Plaza Ballroom 12:00pm 1:30pm Lunch on Own 1:30pm 4:00pm Offsite Workshop 1:45pm 3:00pm 3:15pm 4:30pm 5:00pm 7:00pm Wine & Cheese Reception, Clearwater Ballroom 6:30pm 9:00pm Offsite Entertainment 7:00pm 11:00pm Boyce Hospitality, Crosspointe Room TUESDAY, SEPTEMBER 26 7:30 am 5:00pm Registration & Resource Center Open 7:30 am 8:30am Continental Breakfast, Plaza Foyer 8:30 am 9:45am 10:00am 11:15am 11:30am 12:30pm Lunch on Own 12:30pm 3:30pm Offsite Workshop 12:45pm 2:00pm 2:15pm 3:30pm 3:45pm 5:00pm 5:30pm 8:00pm Exhibitor Setup 6:00pm 8:00pm Awards Dinner & Entertainment, Plaza Ballroom 8:00pm 11:30pm Boyce Hospitality, Crosspointe Suite WEDNESDAY, SEPTEMBER 27 6:00am 7:30am Exhibitor Set-up 7:30am 1:00pm Exhibitor Registration & Resource Center Open 7:30am 2:00pm Exhibit Hall Open, Suites 8, 9, 10 7:30am 9:00am Continental Breakfast, Suites 8, 9, 10 8:30am 10:00am 10:30am 12:00pm 12:15pm - 1:30pm Closing Lunch & Business Session, Clearwater Ballroom
Hotel Room block will open June 1. Hotel cut-off is September 1. Please contact the hotel directly to make a reservation and mention ITA, or reserve online at https://www.starwoodmeeting.com/events/start. action?id=1705088971&key=12a629b4 to receive the ITA rate. Exhibit Booths Online booth reservations will be available beginning August 1 at 10:00am (EST) at www.indianatownshipassoc.org. Reservations will take place in real time for first-come, first served. Log onto www.indianatownshipassoc.org and follow the instructions to complete the online form for Exhibitor Booth Reservation. There will be approximately 50 booths in this year s tradeshow. The show will take place in Suite 8, 9 & 10 along with the 2nd floor lobby area at the Sheraton Keystone Crossing. Booth fee includes one 6ft draped table (please specify on form if a table is not needed). All booth personnel must be registered for the conference and are provided access to attend all conference seminars. Electric or other service needs must be arranged with Sheraton. If your display is free-standing, please inform us so that your space will not include a tab
Rental Form
Advertising Specs Full Page 7 7 / 16 x 93/4 Half Page 7 7 / 16 x 43/4 Quarter Page 9 3 / 16 x 43/4 Business Card 41/2 x 2