Sponsorship & Conservation Expo Registration/Contract Early response is recommended to ensure the desired area of sponsorship is available and to start receiving sponsorship recognition in promotional materials immediately. All sponsors and exhibitors will be added to the NACD website and the NACD weekly eresource newsletter mailing list to stay in touch with meeting updates. Make your sponsorship/exhibitor commitment by December 3, 2018 to guarantee a listing in our printed program. The registration deadline is January 11, 2019. Confirmation of exhibit space and the Exhibit Decorator Kit will be sent to the contact person below. 1. Organization/Company: Primary Contact Name: Street Address: City: Email: Daytime Phone: State/Province: Website: Title: Zip Code: 2. Attendee(s) Registration First Attendee: Email: (Complimentary for exhibitors and sponsors of $10,000 and above) 1
Second Booth Attendee: Email: ($395, limit 1 additional booth attendee per standard booth. Second attendee included with premium and premium XL spaces) 3. Conservation Expo Booth Description Please include a description of your exhibit, product or company/organization for use on the NACD website. 4. Submit Company Logo Don t forget! Please submit your high-resolution logo as soon as possible and/or print ready ad (if applicable) with printers marks and bleeds by December 3, 2018 to Laura Demmel at laura-demmel@nacdnet.org. 2
Conservation Expo Regulations This agreement for exhibit space, the notices of space assignment by NACD and the full payment of rental charges together constitute an agreement for a right to use space. 1. Dates and Hours of the Expo* Saturday, February 2 2:00 p.m. 7:00 p.m. Booth Set-up Sunday, February 3 7:00 a.m. 9:00 a.m. Booth Set-up 9:30 a.m. 6:00 p.m. Expo Hall Open 5:00 p.m. 6:00 p.m. Opening Reception in the Expo Monday, February 4 7:00 a.m. 8:00 a.m. Morning Networking Session in Expo Hall 10:30 a.m. 12:00 p.m. Expo Hall Open 2:15 p.m. 5:00 p.m. Expo Hall Open Tuesday February 5 7:00 a.m. 9:00 a.m. Morning Networking Session in Expo Hall 11:30 a.m. 1:00 p.m. Expo Open 1:00 p.m. Expo Closed: booth tear-down (Due to scheduled events, we ask that booths not be taken down earlier) *Hours are tentative and subject to minor changes as needed. 2. Use of Exhibit Space: No exhibitor shall assign, sell its rights, sublet, share, or apportion the whole or any part of the space allotted. All product and service demonstrations and distribution of promotional materials must be confined to the limits of the exhibit space. 3. Exhibit Space Assignment: Exhibit space will not be assigned until payment and the exhibitor agreement are received. Space will be assigned based on availability. The method of determining space assignment shall be established by NACD. 4. Exhibit Fee: 10 x 10 standard and premium display booths include 10 draped back wall, 3 draped side, two chairs, skirted table and an ID sign. Premium XL spaces include a 20 x 20 space. All standard exhibits receive one complimentary conference registration, with the opportunity to purchase an additional conference registration for a second booth attendee at the discount price of $395, as indicated on the Exhibitor Contract. Premium and premium XL booths include two complimentary conference registrations. All booth attendees must be registered for the conference. Exhibitors are solely responsible for shipping and handling charges as well as making arrangements with the exhibit decorator for additional equipment for your booth. In mid-december, exhibitors will receive the exhibit company information. 5. Cancellation of Exhibit Space by Exhibitor: If it is necessary for the exhibitor to withdraw from 3
NACD s 2019 Annual Meeting, the exhibitor must notify NACD in writing on or before January 11, 2019. Cancellation requests received as of that date will receive a refund less $200 processing fee. No refund requests will be honored after January 11, 2019. 6. Registration Substitutions: The deadline to submit registration substitutions is January 11, 2019. Please submit your request to Laura Demmel at laura-demmel@nacdnet.org. 7. Security and Liability: Security will be hired to provide protection for the overall meeting area and entrance into the Conservation Expo Hall; however, NACD and the host hotel cannot guarantee the security of items left unattended. By participating in NACD s Conservation Expo, exhibitors specifically agree that they release NACD from any liability whatsoever related to their participation in the Conservation Expo. NACD would strongly encourage securing valuables in a safe and secure location when booth is left unattended. 8. Sales: The hotel has strict rules about on-site sales of merchandise and food. Therefore, items of a commercial nature offered for sale must be approved in advance by contacting Laura Demmel at laura-demmel@nacdnet.org. NACD reserves the right to either accept or reject requests to participate in the Conservation Expo. Decisions on participation are made at NACD s sole discretion. Applicants will be notified of their acceptance or rejection via email or phone within one week of receiving a completed contract and payment. 4
Sponsorship / Conservation Expo Registration 5. Select Package(s) A. Sponsorship Levels: Sustaining Champion (payment in other form) (select Platinum sponsor item) Sustaining Sponsor (payment in other form) (select Gold sponsor item) Platinum Sponsor (select Platinum sponsor item) Gold Sponsor (select Gold sponsor item) Silver Sponsor (select Silver sponsor item) Bronze Sponsor (select Bronze sponsor item) Supporter B. Exhibitor Package: Booth Type Nonprofit or Government Commercial Business Standard $850 $1,000 Premium $2,000 $3,000 Premium XL $4,000 $5,000 6. Payment Information and Contract Signature: A. Sponsor Package: $ Sustaining Champion (payment in other form) Sustaining Sponsor (payment in other form) B. Exhibitor Package: $ Additional Exhibitor Registration ($395): $ TOTAL DUE: $ Name on Credit Card: CC Number: CVV#: Exp. Date: / Select Item Sponsor Item Price Leadership Luncheon $15,000 Monday Inspiration Speaker $15,000 Appreciation Banquet $15,000 Tuesday General Session $10,000 Attendee Bag Sponsorship (Exclusive) $10,000 Inspirational Program $10,000 Conservation Expo Stage $10,000 Youth Education Program $10,000 Keynote Speaker/Entertainment $10,000 Media Coverage $7,500 Attendee Bag Co-Sponsorship $5,000 Meeting Attendance Scholarships $5,000 Sunday Opening Reception $5,000 Auction Reception $5,000 Attendee Lanyards $5,000 Banquet Happy Hour $3,000 President's Reception $3,000 Coffee Break $3,000 Speaker Honorarium $1,500 Signature of Cardholder: 5
I understand and agree to abide by the Exhibitor Guidelines stated on the previous page of the prospectus. The total fee is due with the contract. Exhibitor s Signature: Printed Name: Date: Please submit form no later than December 3, 2018 to Laura Demmel, NACD Director of Development, at laura-demmel@nacdnet.org. Contact Laura with questions: 406-539-4670. 6