CENTRALIA SCHOOL DISTRICT MINUTES School Board Meeting Wednesday, May 18, 2016

CENTRALIA SCHOOL DISTRICT MINUTES School Board Meeting Wednesday, May 18, 2016 Centralia Middle School 6:30 p.m. Board Meeting ATTENDANCE Kim Ashmore, President; Robert Fuller, Member; Amy Buzzard, Member; Jami Lund, Member; Neal Kirby, Member; Mark Davalos, Secretary; Matt McCauley, Assistant Superintendent; and Sherri Norman, Recording Secretary. PLACE AND TIME OF BUSINESS MEETING The Centralia School District Board of Directors met at Centralia Middle School. Mr. Ashmore called the public meeting to order at 6:45 p.m. FLAG SALUTE Saigon Silva and Courtney Skovbo, led the flag salute. RECOGNITION OF STUDENTS Mitchell Smith recognized two students from his classes. Jenaro Rodriguez an 11 th grade student who came from Honduras was recognized for his artistic woodworking pieces that he has created in his woods class. Jenaro explained each piece and how it is representative of his culture. CHS carpentry class student Daniel Wilson competed with other schools at the state level competition here in Washington State. He took 1 st, and is now competing at the National level in Louisville, Kentucky. If he takes first at the National level, he will go to Germany for the next competition. REPORTS TO THE BOARD Camp Cispus Report Kristeen Johnson and Kira Duncan, Co-Directors of Camp Cispus, shared goals, outdoor education research, finances, and staff at camp. At camp, students go on long hikes, study Salmon/Aquatics, and participate with Scenario Game-Discovery through play and forestry. CHS counselors lead small groups throughout the week. Cispus provides hands-on practice, on site discussion learning, and wildlife rooms. Student experience hands-on learning including wildlife and challenge courses. Students shared events at Cispus that left an impression. Social and Leadership skills include recreational activities, meal time, flag ceremony, shine on stage, skit and song presentations, and indoor and outdoor campfire. The CHS camp counselors came to share about their experiences at Cispus and how much they personally grow with the experience of being a camp counselor. Centralia Middle School Heidi Bunker, CMS Principal, reviewed state assessment results for ELA, SRI growth from Page 1

fall to winter, math state assessments, and SMI growth from fall to winter. Mrs. Bunker also reviewed CMS student achievement goals at-a-glance, SIP action school-wide commitments, and SIP actions content specific commitments. Some of CMS building highlights included CMS staff commitment to increase student growth for ALL students, writing benchmark assessments and common scoring, monthly trainings with instructional coaches tied to instructional strategies and technology, 200 chromebooks with 50 more on the way which will equal 1 grade level, iready training and implementation, designing an EL program, and after school clubs. Superintendent Report Mark Davalos, Superintendent, shared about the STEM Grant award for $3.6 million. The District needs to raise $100,000 by the end of June to receive this award. Many staff members are working on raising these funds. The District held the second Facility Management Committee Meeting which had a higher attendance than our first meeting. The group worked well together and came up with a list of priorities. Mr. Davalos was pleased to attend his first Top 25 and Top 10 banquets for our CHS graduating students. PRELIMINARY BUDGET PRIORITIES FOR 2016-17 Each Board Member turned in a list of budget priorities for the 2016-17 school year. These lists were combined into one document showing budget priority as a board and will be used to incorporate as many items as possible in the upcoming budget. The top three items were facilities, technology, and text books. Mr. Davalos shared that all items will not go unnoticed. BOARD MEMBER PROTOCOLS Mr. Ashmore shared Board Member protocols in the April board meeting. He gave an opportunity for feedback from the Board. PUBLIC COMMENTS Jeff Thummel wants to see year round education in PE and music programs for the K-3 rd graders. He is asking that this be looked at. Mr. Davalos suggested that the District will do a study in September with results by January. Daulina Roulst spoke about the highly capable program and concerns about the changes in the District. She doesn t want to see the pull-out program taken away. Natalie Cole shared concerns about the changes in next year s highly capable program to not include a pull out program. Teresa McMurry talked regarding the highly capable program. She would like to see clustering work but she is worried. She does not know how instructors will be chosen. She is hoping that there will be a decision making process in place to decide which staff member Page 2

will have the cluster in their room. CONSENT AGENDA Kim Ashmore is recusing himself from the vote because he has family on the personnel report. He also is a volunteer on some of the trips and will be paying for all of his own expenses. Robert Fuller moved, and Amy Buzzard seconded, the motion to approve the consent agenda that included: The minutes from April 20, 2016, April 27, 2016, and May 12, 2016, school board meetings. The 2015-16 enrollment report for May shows a total FTE of 3541.16. Matt McCauley provided a memo, dated May 13, 2016, which included the employee report and highlighting the new hires, transfers, and other personnel changes including: o The Retirement of: Della Jones, OAK paraeducator, effective June 17, 2016; and Brenda Pierce, OAK Counselor, effective June 17, 2016. o The resignation of Lee Hoium, OAK teacher, effective June 17, 2016; Leslie Kitchel, DO Records Request Assistant DO, effective May 11, 2016; Chantel Worley, JL Teacher who was hired for the 2016-17 school year, effective May 17, 2016. o Termination of Shannon Alverson, CHS Paraeducator, terminated due to lack of enrollment, effective May 12, 2016. Travel Requests: Doug Ashmore requesting to take the girls basketball team to Granger for a girls basketball summer tournament from June 4-5, 2016; Doug Ashmore requesting to take the girls basketball team to Ocean Shores for a girls basketball summer tournament from June 23-26, 2016; Matt Whitmire requesting to take the CHS football team to Astoria, OR for a summer football camp from June 26 July 1, 2016; Stacey Stonie is requesting to take the CHS cheerleaders to a cheer/leadership camp from July 18 22, 2016; Hal Gronseth is requesting to take the boys and girls golf team to the WIAA State Tournament in Richland, WA from May 23-25, 2016; Scott Chamberlain is requesting to take spring sports to the WIAA State Tournament from May 26-28, 2016; and Scott Chamberlain is requesting to take the baseball team to Bellingham for the WIAA Regional Baseball Tournament from May 20 May 21, 2016. Budget Status Reports for the 2015-2016 school year Warrants listed below: Fund Warrants Electronic Transfers Date Amount Gen Acct Pay 114593 to 114703 4/27/2016 $ 232,866.79 Gen Acct Pay 114704 to 114878 5/12/2016 339,692.58 Gen Acct Pay 114481 (Void) 4/27/2016-5,547.75 Gen Acct Pay 114536 (Void) 4/27/2016-20.00 Gen Acct Pay Gen Acct Pay 200247 (CP) 5/12/2016 177.02 Gen Acct Pay 201500567 to 201500568 4/29/2016 1,283.65 Gen Acct Pay 201500569 4/29/2016 115.53 Gen Acct Pay COMPTAX 201500576 5/13/2016 375.48 Page 3

ASB Acct Pay 402344 to 402376 4/27/2016 $ 31,186.96 ASB Acct Pay 402377 to 402388 5/12/2016 12,820.24 ASB Acct Pay COMPTAX 201500577 5/13/2016 44.97 ASB Acct Pay 402263 (Void) 4/27/2016-60.00 ASB Acct Pay 402303 (Void) 4/27/2016-70.00 Gen Payroll Benefits 201500550 to 201500564 4/15/2016 769,999.94 Gen Payroll 809925 to 809995 Main Payroll 4/22/2016 2,578,334.34 Gen Payroll 8044840 to 804487 Benefits 4/22/2016 521,981.28. OLD BUSINESS Consideration of Approval of Board Policies and Procedures Below 2410 High School Graduation Requirements 6106 Allowable Costs for Federal Programs Robert Fuller moved, and Amy Buzzard seconded, the motion to approve the board policies and procedures listed above. NEW BUSINESS Consideration of Approval of Resolution 2016-09, WIAA Agreement for 2016-17 Amy Buzzard moved, and Robert Fuller seconded, the motion to approve 2016-09 WIAA Agreement for 2016-17 Consideration of Approval of the Budget Extensions for 2015-16 Amy Buzzard moved, and Robert Fuller seconded, the motion to approve the budget extensions for 2015-16. Consideration of Approval of Instructional Materials Robert Fuller moved, and Amy Buzzard seconded, the motion to approve the instructional materials. Consideration of Approval of Resolution 2016-12, Cancellation of Warrants Page 4

Amy Buzzard moved, and Robert Fuller seconded, the motion to approve Resolution 2016-12, Cancellation of Warrants. Consideration of Approval of Student Fees for the 2016-17 School Year Robert Fuller moved, and Amy Buzzard seconded, the motion to approve student fees for the 2016-17 school year. Consideration of Approval of Salary Schedules, Employee Benefits, and MOU s Amy Buzzard moved, and Robert Fuller seconded, the motion to approve the salary schedules, employee benefits, and MOU s listed below: Cert Sub Pay Change For 2016-17 Part-Time Teamsters MOU 2016-17 Building Admin. Salary Schedule 2016-17 Executive Director Salary Schedule 2016-17 Consideration of Approval of Armentrout Committee Membership Robert Fuller moved, and Amy Buzzard seconded, the motion to approve the Armentrout committee membership. Consideration of Approval of the Summit Speech and Language Speech Pathologist (Megan Bunker) Agreement 2016-17 Amy Buzzard moved, and Robert Fuller seconded, the motion to approve Summit Speech and Language speech pathologist (Megan Bunker) 2016-17 agreement. Consideration of Approval of Board Policy and Procedure Below (first reading) The policies and procedures will be moved to a second reading at the May board meeting. 3122 Excused and Unexcused Absences 5222 Job Sharing Staff Members 5252 Staff Participation in Political Activities BOARD MEMBER REPORTS Neal Kirby went to the Renaissance Assembly. He is continuing to work on legislative topics including the Levy Cliff and Levy Equalization. Amy Buzzard went to the Renaissance Assembly. She is on the handbook committee at CHS, Core 24 with CHS, Dollars for Scholars, and the Curriculum Committee with Kristy Vetter. She also attended the Top 10 Banquet and the WSSDA Regional Meeting. Page 5

Bob Fuller attended the Renaissance Assembly, the Facility Master Planning Committee meeting, the Top 10 Banquet and the WSSDA regional meeting. Jami Lund met with three different employees continuing to learn about the District. Kim Ashmore shared about the STEM Grant and the excitement over receiving the award. He wanted to thank those who did the work that allowed our District to receive the award. This week the City and the District teamed together to have dump trucks and equipment taken to schools for them to climb on and play. This is a great event each year that the kids love. Tomorrow night is the girls fastpitch playoff. Kim attended the WSSDA regional meeting, Relay for Life, and the CAAFF meeting. The baseball team got to go to the Husky vs Cougars game. Mark Westley announced at a Rainer s game. FUTURE MEETING SCHEDULE Regular Board Meeting June 15, 2016 6:00 p.m. Futurus High School Important Dates to Remember Centralia High School Graduation June 10, 2016-7:30 p.m. at Tiger Stadium Futurus High School Graduation June 14, 2016 6:30 p.m. CHS Classitorium Visions Graduation June 15, 2016 7:00 p.m. Centralia Train Station Community Room EXECUTIVE SESSION Kim Ashmore adjourned the board meeting at 8:48 p.m. to go into executive session (closed to the public) to discuss negotiations. The session was expected to last 20 minutes with no action taken. Executive session began at 9:00 p.m. ADJOURNMENT No action was taken, and the executive session board meeting concluded for the evening at 9:20 p.m. Kim Ashmore, President Mark Davalos, Superintendent Page 6