Presenters Heather McCall, Schools Program Director, Sustainable Jersey for Schools Veronique Lambert, Schools Program Coordinator, Sustainable Jersey for Schools 1
Upcoming Events Navigating the Application for First Time Users October 13, 2016 3:00-4:00 PM Register Registered districts and schools will walk through the basics of the online application process to achieve bronze or silver certification for 2017. Learn how to add contributors to your application, search actions, upload documentation, and submit your materials for review. CHECK THE SUSTAINABLE JERSEY CALENDAR and THE SUSTAINABLE JERSEY FOR SCHOOLS CALENDAR ON OUR WEBSITES FOR FURTHER DETAILS AND MORE INFORMATION ON UPCOMING EVENTS or to REGISTER FOR EVENTS! 2
Upcoming Events VISIT US AT: THE NJ SCHOOL BOARDS ASSOCIATION WORKSHOP 2016 October 25-27, 2016 THE NJEA CONVENTION November 10-11, 2016 CHECK THE SUSTAINABLE JERSEY CALENDAR and THE SUSTAINABLE JERSEY FOR SCHOOLS CALENDAR ON OUR WEBSITES FOR FURTHER DETAILS AND MORE INFORMATION ON UPCOMING EVENTS or to REGISTER FOR EVENTS! 3
NJSBA Workshop October 25-27 Procuring Local Foods for School Cafeterias Green Purchasing Sustainable Facilities Energy Building Strong Partnerships between Municipal and School Green Teams Funding Your Sustainability Initiatives: Sustainable Jersey Small Grants Sustainability Champions Case Studies in School Energy Improvement
NJEA Convention November 10-11 Linking Health, Physical Activity & Student Learning with School Gardens Engaging Students & the School Community in Healthy School Connecting Resources to Your Classroom Applying Principals of Environmental and Sustainability Education Across Academic Disciplines, K-5 Using the school as a learning tool to engage students and utilize curriculum related to energy savings and conservation
Webinar Agenda Certification Requirements 2017 submission and review cycle Strategies and Resources for Certification Planning Accessing your account & application Final Thoughts Question & Answer Session
Overview Sustainable Jersey for Schools offers an online application for certification. Districts and schools submit applications, but only schools are certified Points earned on the district application flow to their schools 1 st Submission Deadline: January 18 th 7
Levels of Certification 150 350 points points Green team 2 out of 11 priority actions Actions completed in 6 of 17 categories Green team 3 out of 11 priority actions Actions completed in 8 of 17 categories 8
Applying for Certification/Recertification Access application on our website One application cycle per year Certification lasts for 3 years
2017 Application Cycle January 18 th : First online application submission deadline Late February: First-round review comments provided April 10 th : Second application submission deadline for those who applied in January only Early May: Second-round review comments provided June 29 th : Third (final) application submission deadline Mid-August: Final decision on pending applications 10
Mandatory Action Green Team Action May be formed from existing group, e.g. Wellness Council May be formed at district and/or school level Diverse membership recommended Must invite union leadership to name two representatives District Green Teams must have representation for each registered school 11
Green Team Action on Website
Green Team Resources TIP! Download the Master Action Tracking Spreadsheet: http://www.sustainablejerse yschools.com/grantsresources/green-teamresources/
Master Action Tracking Spreadsheet Download from Website Application User Guide Green Team Resources and Presentations Page accessed under the Grants & Resources heading Green Team Resources, and Help area of online application Helpful Planning Tool Track progress & checklist for uploading materials Spreadsheet Includes: Action name, submission requirements, timeframes, resubmission requirements, points http://www.sustainablejersey.com/grants-resources/green-team-resources-and-presentations/
Choosing Projects Review action list and identify low-hanging fruit Ask all team members to help identify ongoing efforts that could meet action requirements Identify projects that may need funding Explore funding opportunities with school leadership Begin with projects that everyone can stand behind SJS Small grants / Creative financing for projects
School Nurse & Physical Education Staff Asthma Friendly Schools 10pts School Wellness Council w/ School Health Assessment 20pts Staff Wellness Program 10pts 40 pts Policies to Promote Physical Activity 10pts Programs to Promote Physical Activity 10pts Education for Sustainability- Health 10pts Staff Wellness Program 10pts 40 pts 16
Parent Teacher Organizations Anti-Idling Education & Enforcement 10pts Green Your School Event 10pts Healthy Food Choices 10pts School Travel Plan for Walking & Biking 10pts Pedestrian & Bicycle Safety & Promotion Initiatives 10pts Safe Driving Awareness Programs for High School Students 10pts Green Challenges 10pts School Community Asset Mapping 10pts Community Education & Outreach 10pts 90 pts 17
School Board District Sustainability Policy 10pts Green Enhancement of District Strategic Plans 10pts Strategic Plan Implementation of Green Initiatives 10pts Green Cleaning Policy 10pts Green Building Policy 10pts Green Purchasing Policy 10pts Diversity on District Task Forces & Committees 10pts Safe Routes to School District Policy 10pts Policies to Promote Physical Activity 10pts 90 pts 18
Facilities Director Green Cleaning Training & Education Programs 10pts Access to Healthy Water in Schools 20pts Indoor Air Quality Review 10pts Radon Testing, Education & Mitigation 10pts Integrated Pest Management Education & Organic Lawn Care 10pts Control Moisture/Mold 10pts HVAC System Best Practices 10pts Waste Audit 10pts EPA Waste Wi$e 5pts Document Recycling Rates 10pts Building Efficiency Measures 10pts 125 pts 19
Business Administrator Energy Audit 5-20pts Energy Tracking & Management 5-20pts Buy Renewable Electricity 10pts Recycled Paper Purchase 10pts Purchase Energy Efficient Appliances & Equipment 10pts Design/Build/Certify New Construction & Major Renovations Using Green Standard 10-50pts Green Facilities Management Plan 10-30pts 60-150 pts 20
Superintendent, Principals & Educators Education for Sustainability 10-120pts Student Participation in the Arts 10pts Enrichment Programs through Partnership 10pts 30-140 pts Curriculum Mapping 20pts Accessible Communications 10pts All Arts Disciplines Offered 10pts Staff Wellness Program 10pts 50 pts 21
Students School Gardens 10pts Biodiversity Audit & Mangement Plan 10pts Biodiversity Project 10pts Green Infrastructure Assessment & Plan 10pts Green Infrastructure Installation 10pts Food Waste Management 15pts Materials Reuse 10pts Innovative Project 10pts Civic & Stewardship Volunteer Initiatives 10pts 95 pts 22
Municipal Green Teams TIP! Anti-Idling 10pts Community Education & Outreach 10pts Green Fair 10pts Green Your Green Fair/School Event 10pts Civic & Stewardship Activities 10pts Recycling Non-Mandated Materials 10pts Energy Education- GEA 10pts School Gardens 10pts Community Asset Mapping 10pts Safe Routes to School 10pts 100 pts Look up your town on the Sustainable Jersey Municipal Program homepage to get contact information: http://www.sustainablejerse y.com/actionscertification/participatingcommunities/ 23
Utilize Partners
Plan of Action Ease of Access for All Participants Everything Accessible in One Place Tiered Activities Based on Teacher Interest Opportunities for Feedback Blended Meetings- Face-to-Face and Virtual Meetings using Google Docs shared document comments chat feature
Search Sample Documentation
District and School Collaboration Required Those working on the district application and those working on schools applications need to communicate with each other Need to determine whether school or district will complete Both actions District application needs to be completed in same time frame as school applications 27
Important Tips Read the action. What to do & how to do it What to submit Sustainable Jersey for Schools Actions award points for activities ABOVE what is required by law. Submitting only the required minimum training or state forms will not result in approval. Board policies must be fully adopted in order to receive points. Make sure you allow time for two readings before the deadline! 28
Strategy for moving forward! Make a plan! Focus on completing your Green Team Action Choose at least two Priority Actions Then review remaining actions to determine which actions you are close to completing by the final deadline. Aim first for Bronze (150 pts) then for the stars! Identify the outstanding items needed for each action to meet the submission standard Add additional users to your dashboard to help with uploading documentation 29
Click Accessing the Dashboard Login Click on right hand side You will go to a page that lists the districts and/or schools that you are linked to 30
District and School Dashboard This is where you can access your application, update your profile, add users, and view registration documentation In order to have access to a dashboard you must: Sign up for a personal account on our website (if you do not already have one) Be linked to a district or school through the registration process OR by someone already linked 31
Use this primarily to update contact information Please keep this information up to date since these contacts will receive important emails regarding the program and the application processes Click Update Profile to save changes Update District/School Profile 32
Manage Users Allows you to add or remove users to the district/school dashboard Can be designated as owner (limit 5) or contributor Both can work on application (edit, upload, submit for review, etc.) Owners can add/remove other owners & contributors Contributors can add other contributors 33
Manage Users Those that have already created an account on the website can be added immediately and will receive a confirmation email Those without a website account will be sent an automatic invitation email instructing them to create an account in order to have access to the dashboard Enter email address Designate role Execute 34
View the resolution submitted to register your district/school. Download Registration Documentation This does not need to be updated, and should not be removed from your district/school profile. 35
Application Overview Begin/Update Application Living Document Search Features Action Listing Point Calculations and Submission 36
Search Features Search for actions using key words in the action title OR by action status Actions that meet search criteria will expand Clear search when complete 37
Final Thoughts & Take Aways Teamwork: Add users to your account to assist with uploading documentation to speed up the certification process. Certification Cycle: It is doable! Many schools were certified in 2015 and 2016 by the 2 nd deadline, and additional schools continued to work on their application throughout the application cycle up to the final deadline. Open Source: Our Certification process is open so that best practices can be shared. Please black out any sensitive information from your submissions.
This fall grant cycle of the 2016 Small Grants Program funded by NJEA will award: Applicant Funding Level Number of Grants District or School $10K 10 School $2K 40
Applications are due October 28 th 2016 by midnight Applications must be completed online at $10,000 Grant: https://app.wizehive.com/appform/login/sjsnjea10k2016 $2,000 Grant: https://app.wizehive.com/appform/login/sjsnjea2k2016
Questions? Sustainable Jersey for Schools is here to help! Contact Veronique Lambert at 609-771-3427 or schools@sustainablejersey.com The webinar and presentation will be posted on the Past Webinars & Trainings Page 41