Regular Meeting of the Board - October 26, 2017

Regular Meeting of the Board - October 26, 2017 Thursday, October 26, 2017 Start time 8:00 PM Administration Office, 181 Henlow Bay, Winnipeg, Manitoba AGENDA 1. Attendance 2. CALL TO ORDER Comments: The content of the Informational Reports has been reviewed by Trustees prior to the Board Meeting. The reports reflect discussions and activities of the Committees. At Board Meetings, if Trustees wish to speak to or ask questions regarding a particular report included in the Information Reports section of the Board Meeting agenda that needs to be identified at the time the Agenda is amended. Recommended motions from Committees are addressed separately in the agenda. Minutes Template: Meeting called to order at <currenttime> 3. AGENDA APPROVAL 4. Board Minutes Approval 4.1 Regular Meeting of the Board - October 12, 2017 (2017/10/12) 5. STANDING COMMITTEE REPORTS, SPECIAL COMMITTEE REPORTS AND OTHER REPORTS 5.1. Standing Committee Reports, Special Committee Reports and Other Reports 1. Standing Committee Reports: a. b. c. a. b. c. d. e. Report of the Finance Committee Meeting of the Whole held on October 12, 2017; Committee Report of the Education Committee Meeting held on October 10, 2017; Committee Report of the Buildings, Property and Transportation Committee Meeting held on October 10, 2017. 2. Other Reports: Purpose: Bereavement Report dated October 26, 2017; Teacher Contracts (Term) as listed in the Teacher Contracts Report dated October 26, 2017; Teacher Contract Alterations as listed in the Teacher Contract Alterations Report dated October 26, 2017; Substitute Teacher Contracts as listed in the 2016-17 Substitute Teacher Contracts Report dated October 26, 2017; Disbursements for the period September 1-30, 2017. Page 1 of 5

To consider receiving the Standing Committee Reports, Special Committee Report and Other Reports as information and, To consider ratifying Teacher Contracts (Term) as listed in the Teacher Contracts Report dated October 26, 2017 and, To approve Teacher Contract Alterations as listed in the Teacher Contract Alterations Report dated October 26, 2017 and, To consider ratifying Substitute Teacher Contracts as listed in the 2017-18 Substitute Teacher Contracts Report dated October 26, 2017 and, To consider approving Disbursements for the period September 1 to 30, 2017. 6. DELEGATIONS 7. EDUCATIONAL PRESENTATIONS 7.1. School Resource Officers Purpose: To make a presentation to the Board. 8. BUSINESS FROM PREVIOUS BOARD MEETINGS 9. BUSINESS FROM PREVIOUS FINANCE COMMITTEE OF THE WHOLE 10. BUSINESS FROM PREVIOUS COMMITTEE MEETING OF THE WHOLE 11. BY-LAWS AND/OR POLICIES 11.1. By-Law No. 121 (Promissory Note LTPS0159) WHEREAS it is deemed necessary and expedient to raise by loan the sum of One Million One Hundred Thirty Five Thousand Dollars ($1,135,000) on the credit of said School Division for the purpose and payment for AA Leach Condensing Unit, Bairdmore Roof Top Unit, Charleswood Roof Replacement, Dalhousie Grooming Room and Elevator, Dieppe Roof Replacement and Areas D1 & D2, Dieppe Two Story Wing Roof Joist Upgrade. THEREFORE BE IT RESOLVED THAT By-Law No. 121, being a by-law of the Board of Trustees of the Pembina Trails School Division, for the purpose of borrowing the sum of $1,135,000, and of issuing a Debenture and/or Promissory Note (hereinafter called the Security) therefor be given second and third reading and passed. 12. CORRESPONDENCE FOR DISCUSSION 13. STANDING AND SPECIAL/ADVISORY COMMITTEE REPORTS 13.1. BUILDINGS, PROPERTY AND TRANSPORTATION COMMITTEE 13.2. COMMUNICATION AND COMMUNITY RELATIONS COMMITTEE 13.3. EDUCATION COMMITTEE 13.4. FINANCE AND PLANNING COMMITTEE 13.5. HUMAN RESOURCES AND POLICY COMMITTEE 13.6. NEGOTIATIONS COMMITTEE 13.7. PEMBINA TRAILS SCHOOL DIVISION EDUCATIONAL SUPPORT FUND INC. 13.8. PEMBINA TRAILS VOICES 13.9. COUNCIL OF PRESIDENTS Page 2 of 5

13.10. BOARD/ASSOCIATION COUNCIL ON EDUCATION (B.A.C.E.) 14. ADMINISTRATIVE REPORTS 14.1. Capital Projects Update Purpose: To receive a verbal report from the Assistant Superintendent, Divisional Support Services. 14.2. Level One Threat Assessment - November 21-22, 2017 Purpose: To receive a report from the Superintendent. 15. NEW BUSINESS 15.1. Trustee Professional Development Report Purpose: To receive a report from Trustees who attended Professional Development activities over the summer. 16. CORRESPONDENCE FOR INFORMATION DISTRIBUTION LIST 16.1. Correspondence for Information Distribution List THAT the Correspondence for Information Distribution List dated October 20, 2017, be received as information. 17. QUESTIONS FROM TRUSTEES 17.1. Questions from Trustees Purpose: To receive questions from Trustees. 18. QUESTIONS FROM MEMBERS OF THE PUBLIC IN ATTENDANCE 18.1. Questions from Members of the Public Purpose: To receive questions from members of the public. 19. REQUIREMENT FOR A COMMITTEE MEETING OF THE WHOLE 20. ADJOURNMENT Minutes Template: Meeting adjourned at <currenttime> Page 3 of 5

Appendix 1 for 16.1.: e-news e-bulletin October 11, 2017 191 Provencher Blvd. Winnipeg, MB R2H 0G4 Phone: 204-233-1595 Toll Free: 1-800-262-8836 www.mbschoolboards.ca Follow us on Twitter @MBSchoolBoards NEW FROM THE DEPARTMENT Several recent updates to the K-12 pages of the Manitoba Education and Training website will be of interest to school boards and administrators. Information about Take Our Kids to Work Day has been posted. Take Our Kids to Work Day invites students in Grade 9 to spend a day at work with a parent/guardian, relative, family friend or volunteer host to help them learn about today s workplace, gain a greater understanding of the relevance of their current and future education, and explore possible future career options. The High School Graduation Rates and Student Achievement Statistics website has been updated to include results for the Grade 12 Provincial Tests for January and June 2017. The FRAME 2017/18 Budget Report has been posted. Links to these and other updates can be found here. SHAPING CONVENTION 2018 Building on the input received from boards through a survey last spring, the Convention Planning Committee has now finalized several key details concerning the format and schedule of the 2018 event. These include: a reduction in the overall length of convention from 2.5 to 2 days (Thursday and Friday, March 15 and 16, 2018); final call for nominations on Thursday, and regional and executive officer elections on Friday; professional development programming on Thursday; the retention of the President s Banquet on Friday evening, and the introduction of banquet/no banquet registration options; and the integration of award presentations (student citizenship, school board innovation, and Presidents Council) at various points throughout the two days, rather than as part of a standalone Celebration of Success event. OUTSTANDING PRINCIPALS Nominations are now open for the 2017 Canada s Outstanding Principals Awards. These awards, presented each year by The Learning Partnership, honour principals from every province and territory in Canada who demonstrate innovation and entrepreneurial spirit, and who have done something truly remarkable in public education. Forty outstanding school principals are honoured with the award each year. Nominations are invited from school boards, colleagues, parents, teachers, students and all community members. Deadline for receipt of nominations is October 31, 2017. To learn more, visit the Canada s Outstanding Principals page of The Learning Partnership website. SUPPORTING MUSIC EDUCATION The mission of MusiCounts, a Canadian music education charity affiliated with the JUNO Awards and the Canadian Academy of Recording Arts and Sciences, is to ensure that all children and youth in Canada have access to music education. MusiCounts has several programs that support that mission, including its Band Aid program. Band Aid provides musical instruments in increments of $5,000 or $10,000 to schools whose music programs are in need of instruments to ensure their sustained growth. The program is open to schools of all grade levels that have school curriculum music programs. Applications are now being accepted for this year s program; the deadline for receipt of applications is November 20, 2017. To learn more, visit the MusiCounts website. The theme for Convention 2018 will be Leadership, Advocacy and Service. The committee is currently developing an exciting program of keynote presentations and concurrent workshops that will help delegates explore these fundamental school board roles. We are also revising the process for booking guest rooms at the Delta Hotel; the changes will be outlined in the room-booking memo that will be distributed later this fall. To keep up with all the latest convention news, check out this e-bulletin, our website, or the weekly divisional e-mail. Page 4 of 5

Appendix 2 for 16.1.: NSBA Convention 2018 ov I. SAN ANTONIO April 7-9, 2018 Early Registration and Housing Opens October 18, 2017* EXTRAORDINAIr THE CONFEREN EF RP BUG' EDUCATION *National Cornection and CUBE Districts Only. General registration opens October 25, 2017 Page 5 of 5